Experience

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  Christian Aid

  • Juba, South Sudan

  • Business Development Manager

    • Jun 2023 - Present
    • Juba, South Sudan

    a) Proposal Development-Serve as leader of Proposal Development Teams for specific proposals as assigned-Ensure overall quality of proposal (technical, annexes, and cost)-Develop and manage the proposal production calendar to ensure the team stays on schedule-Manage the proposal development process for assigned opportunities, including contributing to writing and editing-Identify writing needs, make writing assignments, enter into contracts with consultants for proposal input as needed, and ensure quality control of proposal deliverables-Prepare and continuously improves templates, forms and solutions to ensure most cost effective and efficient approaches to pricing and cost proposal developmentb) Business Development-Develop a clear understanding of Christian Aid South Sudan current project portfolio and staff and capabilities and communicate to potential consultants and clients-Identify and track business development opportunities-Develop capture plans for assigned opportunities-Research opportunities with new clients and new partners-Maintain database/library of Christian Aid South Sudan proposals and business development materialsc) Technical-Prepare and maintain proposal required documents and ensure proposals meet RFA/RFP requirements- Obtain necessary research and reference materials for proposals and conduct research as required-Write sections of proposals as assigned, including the technical approach, institutional capacity and experience, management plans, past performance, and the annexes.-Work with the recruitment team to support recruitment efforts for proposals as needed, especially the preparation of resumes and writing of key qualifications for inclusion in proposals-Collect, track, fact-check, edit and compile required documentation from proposal team-Ensure formatting of proposal documentation adheres to Christian Aid style

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  Plan International

  • Juba, South Sudan

  • Business Development Coordinator

    • Aug 2022 - Jun 2023
    • Juba, South Sudan

    -Lead and support proposal in drafting, editing and alignment of proposals for business development efforts for Plan International South Sudan; including developing proposals with a good grasp of the different requirements and needs for contract or cooperative agreement mechanisms.-Establishes and ensures adherence to all proposal policies, procedures, and timelines to develop a submission that is technically sound, responsive, compliant, and of the highest quality.-Maintain and update grant report monitoring matrix and notify relevant project managers/coordinators before reports due to ensure timely receipt of required reports and documentation in accordance with grants regulations and the terms and conditions of such grants.-Be Proactive in new business approaches and actively involved in preparatory efforts for bid pursuits, including providing guidance on or participating in pre-bid intelligence gathering efforts.-Lead fundraising campaigns and events Helps develop win themes, strategies, and design approaches.-Review and provide feedback on reports submitted by project managers/project coordinators before forwarding to donors to ensure quality and timeliness.-Ensure all grants adhere to the local/global cost recovery policies for Plan South Sudan and that such cost are included in Budget Proposal and properly tracked during implementation.-Facilitate and train Plan staff on donor conditions and reporting requirements and also track key deliverables for the grants.-Analyzes and reviews grants opportunities, proposal and program reports for compliance to donor procedures and requirement .-Communicate and coordinate as necessary on legal contracts issues that need to be scaled up to senior management or IH-Ensure quality that new grants and timeliness of grants reporting to all external donors and national offices.

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  IMA World Health

  • Juba, South Sudan

  • Grants Manager

    • Aug 2017 - Aug 2022
    • Juba, South Sudan

    -Ensure compliance with IMA World Health and USAID regulation related granting, including issuance, management and monitoring of sub-awards as well as training team members on process and guidelines and also to prepare monthly risk matrix report of the project.-Update and improve the Grant Manual (if applicable) and granting process and procedures including assessment, selection of potentials partners, grant management (reporting, monitoring) close out that will define steps and responsibilities within the team and also conduct due diligence process to all partners before commencement of any grants and also play a leading role in contract negotiation process with successful implementing partners in South Sudan.-Update and maintain the partnership tracking and issues log with input from finance program team, verify the accuracy and completeness of information and filling all documents in the partnership tracking and issues log, and reporting to the senior management team on monthly basis.-Review monitoring and closeout visit reports and follow up on all grants compliance issues and audits and document resolution.-Assess the capacity of potential grantees with emphasis on financial and operational review, identify areas of improvement for partners to work on and include in their implementation plans Map/Identify resources needed for capacity building of local partners, Internal and external resources and initiate procurement of services as required.-Liaise with the DC-based Grants and Contract department to prepare and review agreements, grants budgets, ensuring necessary clauses are added, and review all grants document (programmatic and financial) for completeness and play a leading role in preparing for and facilitating grant kick off meetings.-Guide partnership closeout, including ensuring that all requirements or checklist for the closeout of the contract agreement have been met and that grant funds have been properly settled for final sign-off.

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  Crown Agent UK-Health Pooled Fund South Sudan

  • Juba, South Sudan

  • Contract and Compliance Manager

    • Jun 2014 - Jul 2017
    • Juba, South Sudan

    -Support the in country service providers in procurement process e.g. drafting of RFP and leading the tender process in coordination with Contract and compliance manager.-Coordination of the RFP evaluation process and provide compliance oversight during RFP evaluation process-Manage the contracts following award, ensuring that the funded projects continue to comply with the terms and conditions set in the agreement-Organize Project Kick off Meetings for all new contracts and share relevant documentation with implementers-Review and process spend forms; liaising with Finance to verify IP Bank details-Review IP financial expenditure, budgets and variance analysis to ensure cost eligibility, accuracy, realism, value for money and compliance with ASCEND and FCDO reporting guidelines-Ensure an up to date asset register for IPs is in place and any asset losses are recorded in the incident log and that FCDO is notified-Work with Country Leads, Regional Managers & Technical advisors to review, approve and prepare contract amendments.-Keep Fund Management Lead & Senior Contracts & Compliance Manager updated on any issues / concerns related to particular projects.-Work with Country Leads to ensure that all targets and deadlines are achieved according to budgeted work plans. Monitor deliverable dates and advise Country Leads where deliverables are overdue-Updating and maintaining the Contract Matrix Tracker and Contract folders on SharePoint-Carry out financial spot checks to review expenses, financial management and identify areas for improvement.-Responsible for working closely with the IPs to ensure appropriate close-out of the contract.-Undertaking the Financial Evaluation of submitted bids and providing robust feedback, ensuring that the estimated costs relate directly to the project and demonstrate value for money-Ensure IPs undergo Crown Agents Ethical Due diligence process and other ASCEND due diligence processesPerform any other task.

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  IntraHealth International

  • Juba, South Sudan

  • Grants Manager

    • Jun 2014 - May 2015
    • Juba, South Sudan

    -Oversees and manages grants under contracts (GUC) program including providing key inputs to the design of the program based on technical objectives-Oversees fully operational grant fund mechanism, from inception to close-out, i.e., coordination of grant selection committee, grantee selection and signing of the award to the grant close out.-Interprets donor rules and regulations regarding grants management, monitors and facilitates compliance with donor.-Ensures adherence to procurement and financial regulations according to project objectives.-Strengthen USG ADS compliance regulations regarding grants.-Coordinates support to grantees to ensure their implementation in compliance with donor requirements.-Ensures quality information management through regular maintenance of grant files, reporting calendars, funding trackers and documentation-Coordinates with the operations team (finance and procurement) and program technical staff to facilitate grantee kick-off meetings, progress reporting, and closeout of grant activities.-In close coordination with grantees, identifies grantees’ implementation challenges and ensures the grantees receive the necessary support-Provides guidance and interpretation of grants policies, procedures, and regulations to program staff and grantees, as needed-Monitors and assesses grantee technical and administrative activities, to ensure that operations are on schedule and that the grant-Establishes and maintains adequate system controls to ensure accuracy in financial statements, -Ensures that COP/DCOP and relevant project staff are kept informed, advising on grantee progress, highlighting areas of concern-Coordinate annual and other grantee financial audit process/spotscheck.-Prepares and provides regular reports for an appropriate management as necessary or requested.-Provides project management with a monthly report on grants disbursement status, providing input to the quarterly reports and grant close-out process

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  USAID-Winrock International-Bridge Program

  • Procurement Specialist

    • Nov 2011 - Dec 2012

    • Conduct all tasks related to daily procurement activities, starting from market surveys, obtaining quotes and specs, all in compliance with Winrock Internal procedures and USAID donor regulation.• Liaising with finance to ensure timely payments to vendors as deserved, preparing payment authorization.• Filling out all procurement related forms based on the daily needs to Juba and other field offices. • Monitor and update the HQ on security matters from all the field level through partners such as UN agency information based system.• Monitor the performances of all procurement related activities as well manage the entire contracts of the project through Procurement Master kit tools. • Carry out all logistic activities to ensure shipping of goods to the field offices as needed.• That proper procurement records and maintained and updated.• Participating in daily procurement planning to come out with the fastest response to the needs of Juba and other field offices.• Collecting market information/conducting market surveys to be aware of potential sources, prices, availability of goods, and different items specification.• Maintaining up to date information of supplies and availability of items routinely required by the programs.• Maintaining an organized, transparent, and systematic file separately for all pending, approved, and completed procurements.• Participating in preparing bids analysis, selection memos and convening procurement committee meetings;• To negotiate prices and obtain best possible rates and deals for Winrock International.• To perform any other duties as assigned by the Senior Procurement Manager.

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  ACDI-VOCA Juba office

  • Logistic and Grant Specialist

    • Mar 2011 - Oct 2011

    • Updating financial records, review field expenses reports, ensure regular reconciliation of field advances with supporting documents,• Oversee the development of program budgets, reports and work plans in coordination with the Finance and Grant Manager, Laise with ACDI/VOCA Washington accounting departments as necessary.• In collaboration with the Finance and Grant Manager and Procurement and Administration Director, review and approve all project procurements, following established policies and protocol.• Ensure regular and timely submission of field monthly budgets from state agriculture advisors.• Provide direct supervisory, coaching and mentoring support to department managed under this position, Ensure timely and professional feedback and work to develop a cohesive operations team that is pro-active, accountable and able to meet the administrative and financial needs of Livelihood project in South Sudan.• In collaboration with the Finance and Grant Manager, support the effective implementation of grants to State Ministries of Agriculture.• Assist agricultural team on programmatic activities that include leading trainings to government extension workers on inventory management, procurement, and distribution of grant items and proper documentation of distributed grant items in the field.• Support state Agricultural advisor, Logistic officers with procurement activities which include obtaining quotes in the field, reviewing quotes for completion and accuracy, drafting request for quotes, requisition forms, terrorist checks on selected vendors and also prepares LPOs, and as well create vendor’s data base. • Collect M&E and grant forms e.g. training attendance sheets, follow up forms, grant agreements form, LPOs etc and send to Juba in a timely and regular fashion.

  • Senior Logistic Officer UNDP-Support to State Planning and Budgeting

    • Sep 2010 - Feb 2011

    • Analyze the supply chain implications of product selection decisions for referendum program.• Estimate the cost of required commodities for referendum process in Southern Sudan.• In the absence of Operations Manager, represent UNDP in official partnership forums for referendum program. • Directly lead, manage and motivate Administrative Assistant, the logistics team, ensuring that they have clear work plans and objectives.• In charge of procurement and local purchases for commodities identified in referendum process in Southern Sudan• Supervise timely processing of all travel permits for the International staff coming to monitor the process of referendum programs in Southern Sudan and ensure their validity.• Ensure that accommodation facilities are in place for the International staff, government partners and partner NGOs who are invited for official referendum workshops.• Ensure that field vehicles are regularly maintained and are in good condition at all times to monitor the process of referendum in South Sudan. • Plan and manage R&R and annual leaves for both International staff and local staff.• Assist partners in identifying financial resources to meet commodity and supply chain financing needs for referendum process.• Coordinate and collaborate with relevant stakeholders, UNDP staff, vendors, and beneficiaries to ensure delivery of quality technical assistance.• Conduct logistics training workshops and on-the-job training for Government stakeholder on how to handle logistical items donated to them as especially on equipments and other I.T related equipments as demanded

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  Private Sector Development Project-World Bank South Sudan

  • Souht Sudan, Juba

  • Project Administrator

    • Aug 2007 - Jul 2010
    • Souht Sudan, Juba

    •Coordinates with the Financial Specialist and managed the overall work of the Project in its various functional areas of Program such as Procurement and contract management, recruiting staff and coordinate project activities with various project implementation unit. •Track all requests for payments under the project and keep the Financial Specialist informed of the progress.•Prepare and update adequate procurement plan for the project and also inform the World Bank on regular basis on the performances of procurement of the project. •Prepare requisitions and make necessary follow-ups of all project procurement requests. •Implement the operational policies and procedures of the Project implementation manuals. •Manage the strategic planning of the project activities; including monitoring and evaluating the performances of the project staff that is both local and international consultants of the project.•Provide guidance, support and training to project implementation Units on budgetary, World Bank procurement procedures and asset management.•Maintain regular contact with the implementing partners such as Multi-Donor Trust Fund(MDTF) and Project Financial Management Unit (PFMU) and also report back to head office in both USA and Khartoum office.•Compile and Submit quarterly progress report on the activities of the project. •Organize meetings, as appropriate with the PIUs i.e. Project Implementation Units and ensure follow ups on agreed actions•Maintain project files and records of the staff and perform any other related work assigned by the management•Provide periodic presentations and information to key project stakeholders on programme implementation, results achieved, lessons-learned and other relevant information required•Promote a results client-oriented business culture. •Perform any other related duty assigned by the management