Experience

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  Etihad Rail Operating Companies

  • Abu Dhabi

  • Document Control Manager

    • Sep 2014 - Present
    • Abu Dhabi

    Document Control ManagerResponsible for the development, implementation and management of Document Control procedures and document control naming conventions Responsible to manage Centralised document control Center and teams in different locations of the organizations (ER Infra, ER Freight, ER Mobility & Etihad Oman Rail)Organize and manages the document control activities from creation of documents until closeout and archive. Manage DMS (Document Management System) and trainings. Provide 2 trainings monthly on document Control for new and existing staff in coordination with training department.Establishes / maintain workflows and format to control of documents. Evaluate and develop techniques for the control of documents and directly responsible for implementation of IMS.Receives, registers, distributes and monitors documents using standard document management tools and procedures. Transmits documents, maintains databases, produces registers and other reports as required. Enter data and produces reports using other standard office automation or department-specific computer application Filing the master documents electronically and hard copy in accordance with procedures and the filing index. Support all Internal Department documentation and access controls. • Provide Document Control advice and assistance to Etihad Rail OpCo team• Allocation of DRN’s and CRN’s • Maintenance of DMR • Update and review codes associated with the procedure

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  Egis Rail

  • Doha - Qatar

  • Document Control Manager

    • Dec 2012 - Sep 2014
    • Doha - Qatar

    Doha Metro Project (Qatar Rail)- 2 Major Stations (Underground)- Golden Line & Blue Line with Stations (Underground)- Enabling works for Major StationsDefine the control mechanism and procedure required to manage the document control process, complying with the requirements of ISO 9001-2008. Manage a computerized environment that permits creating, capture, organization, store, retrieval, manipulation and controlled circulation of documents in the electronic formats (EDMS system). Organise control the document control department in head office and site offices. Close contact with Client and other involved parties related to Doha Metro project.Manage the document filing systems electronically and hard copy. Define the document submittal procedure and in/out document control procedures. Define the workflow chart and distribution matrix. Operate and monitor the EDMS system and administrations. Provide training for new staffs related to document control procedures and EDMS systems. Prepare various types of document templates using for the project internally and externally. Manage records and process in accordance with approved procedures. Ensure effective systems exists, records are identified, stored, protected, retrieved, retained and actioned.

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  Johnson Controls

  • Doha Qatar

  • Document Control Center Manager

    • Mar 2011 - Dec 2012
    • Doha Qatar

    Overall Management and General Supervision of Document Control and Administration Functions for the Project. Coordinate the flow of documents between project operations, engineering disciplines, construction team, and other department gorups.• Supervision for Final Documentation and preparing index, tracking system and submit to client for approval. Incorporate client comments on the final documents and resubmit. Responsible for the implementation of Client’s approved document procedure to the COMPANY Inter-Departments, Client, Vendors, Subcontractors, and other involved parties in the projectsSupport the Project Management Team (PMT) by accomplishing various activities Work includes supervision of document distribution, filing clerk, computer operation for proper and efficient documentation control.Coordinate with the client, subcontractors, inter-department and other third parties involved for any technical clarifications of procedures, specifications, submittals, Material sample and drawings.

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  Dar Al Handasah

  • Dubai

  • Document Control Manager

    • Jul 2008 - Mar 2011
    • Dubai

    Overall Management of Document Control Department with 16 staff. Managing all commercial and technical documents for the company. Implementing process and tools, providing system reports, maintain and updating electronic information systems, distributing documents, and ensure accuracy of all documents. Establish/maintain procedures for maintaining documents and change control of documents. Determine and enforce through functional groups, document control requirements in order for the company to meet internal and external needs. Evaluate and develop improved techniques for the control of documents. Ensuring regulatory procedures and changes are followed.-Standard format and nomenclature respective to all documents-Documents registered with a unique identifier, description, status, and records disposal information catalogue.-Documents are passage to all persons or entities monitored and documented with the appropriate transmittal forms.-Logs on various types of documents are created and maintained.-All documents and other information's are expedited, with special care given to their time critical nature and done so efficiently.-maintained a reporting system throughout the life of the project to convey a full life cycle of individual or grouped documents and provide exception reports to assist in expediting critical information.-Provide for a repository where files and documents or drawings can be easily accessed during and after the project.Responsible to controlling the flow of documents, continuous updating of status, storage and retrieval of all project documents generated by Company in the course of performance of works relating to the Running Projects.Supervision for final documentation and preparing index, tracking system and submit to client for approval, coordinate with concerned engineers to incorporate comments on the final documents and resubmit.

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  Shinryo Corporation

  • document control manager

    • May 2007 - Jul 2008

    • Manage the Document Control department of Company Middle East Branch Head Office in Dubai (Japan Based Company)• Monitor and control the company document control department in different projects, prepare document control procedure for efficient document control system. Tracking of documents distribution and follow-up.• Arrange regular meetings within document control department for improve the system and reporting to the Project Manager on weekly basis.• Assist the Administration Manager for Company’s daily activities and report to GM. Prepare internal Memos. Arrange staff and labor recruitment, arrange accommodation & transportation.• Coordinate with HR Department for Visa processing, Monitor PRO Department daily activities and prepare reports.• Coordinate with Accounts department for staff and labors final settlement upon, completion of contract, resignation & termination. • To verify the payroll for staff and labor monthly salary

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  Thermo LLC

  • Dubai

  • Senior Document Controller

    • Aug 2005 - Apr 2007
    • Dubai

    • Reporting directly to the Construction Manager. Lead the document control department. Update the logs of Correspondence and submittals, both incoming and outgoing. Prepare report on weekly basis.• Monitor and guide the document controllers and secretaries. Arrange filing of documents based on index prepared and keep records of Archives. • Monitor monthly time sheet for staff and labors and get approval from the management. • Prepare drawings logs and produce outstanding log in weekly basis, to the management and follow-up. Make sure documents are logged and distributed as per the procedure. • Coordinate with Central Document Control department. Coordinate with Client, Main contractor and subcontractor.

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  NPCC

  • Abu Dhabi

  • Document Controller

    • Nov 1996 - Jun 2005
    • Abu Dhabi

    • Reporting directly to the Project Manager. Responsible for implementation of Document Control Procedure. • Supervision for Final Documentation and preparing index, tracking system and submit to client for approval. Incorporate client comments on the final documents and resubmit. Responsible for the implementation of Client’s approved document procedure to the COMPANY Inter-Departments, Client, Vendors, Subcontractors, and other involved parties in the projects• Monitor document/drawing inter-disciplines check (IDC), Request for Inspection (RFI) and Engineering Queries (EQ) Site Instruction (SI) in coordination with Project Engineering Manager. Ensure proper disposal of obsolete documents/drawings during the project closeout, in accordance with the project requirements.• Handled and keep records of all types of drawings: Isometric drawings, Design Drawings, Construction Drawings, Shop Drawings and As-built Drawings. Coordinate with the client, vendors, subcontractors, inter-department and other third parties involved for any technical clarifications of procedures, specifications, and drawings.• Support the Project Management Team (PMT) by accomplishing various activities Work includes supervision of document distribution, filing clerk, computer operation for proper and efficient documentation control.• Working in remote areas (Bab, Habshan, Bu-hasa, Ruwais & Jabel Dhana), coordinate with desert police station and submit weekly manpower status and get approval.• Supervision for Final Documentation and preparing Index, tracking system and submit to Client for approval. Incorporate client comments on the final documents and resubmit.