Experience

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  Cairns Airport

  • Cairns, Queensland, Australia

  • Executive Assistant for Chief Financial Officer & General Counsel/ Company Secretary

    • Dec 2022 - Present
    • Cairns, Queensland, Australia

    Providing high level Executive support to both the CFO, GC, and their teams, (Approx 25 people). Offering well organised administration assistance, secretarial and Office Management. Operate as the focal point of contact & liaison between the Executive, internal and external contacts.* Attend to diary and meeting management including appointments, follow-up actions and tasks. Coordination of meetings, including preparation of correspondence, agendas, reports and minute taking.• Managing Insurance for the Company. Facilitating daily Public Liability insurance matters, any Property and Motor claims. Coordinating CCTV, declarations and reports.Coordinating and Submitting 2 x yearly Insurance submissions.• Manage all Corporate Credit Cards for NQA• Manage all Bank Guarantees and Security Deposits• Managing workloads and priorities for both Managers and their Teams• Manage email accounts and escalate urgent matters as they arise• Effectively execute internal and external liaison and communication activities• Assisting EA to CEO in times of leave and need. Including Board Paper preparation and execution via Diligent Boards.• Coordinating the business travel and accommodation arrangements• Reconcile and process corporate credit expenditure and business reimbursements, ensuring compliance with internal requirements and deadlines.• Maintain both Finance and Legal SharePoint sites and document control• Working closely with other teams (departments) and collaborating to 'promote good'• Liaise with all levels of the organisation in a fast-paced environment

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  Mackay Airport

  • Mackay, Queensland, Australia

  • Executive Assistant for Chief Financial Officer & General Counsel/Company Secretary

    • Dec 2022 - Present
    • Mackay, Queensland, Australia

    *As noted above

• 

  fgf

  • Cairns, Australia

  • Estimating Administrator

    • Aug 2019 - Dec 2022
    • Cairns, Australia

    Maintaining a number of tenders at one time.Sourcing of tenders & quotations to price within the local region.Project Scope and Quantity checkingRequesting quotations through subcontractorsReading Civil Drawings & SpecificationsPreparing Bill of Quantities & performing Take-OffsCompleting Tender Schedules & completing detailed responses.Monitoring & Distributing new information/ forum posts to clients & subcontractors & providing respectful & professional customer service.Tender submittal within a timely manner & before due time.Managing drawing revisions & registeringSpreadsheet formatting , building programs & performing high level Administration duties.Diary management & managing multiple Outlook email accounts.Maintaining tender portal/ website company information.Review local Council minutes & upcoming projectsHuman Resources- organising uniforms & PPE for staff, updating staff CV’s & sourcing staff.Project & Contract Administration- reviewing contract documents, working closely with subcontractors & clients. Prompt advise of changes and alterations, always providing clear & concise communication.

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  P&E Law

  • Cairns, Australia

  • Legal Secretary/ Executive Assistant (Temp)

    • Jun 2019 - Jul 2019
    • Cairns, Australia

    Assisting a Senior Solicitor to ensure all matters were dealt with in a timely and well managed manner. Assisting with Court matters, diary management, dictation, daily communication with stakeholder- all done in a very professional manner.

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  .

  • Sunshine Coast

  • Owner and Manager of my own profitable and successful business

    • Jan 2013 - Oct 2017
    • Sunshine Coast

    Providing a high standard of customer service- Daily face to face, email & phone call interactions with clients. All social media management - Facebook, Instagram, Website & monthly newslettersScheduling appointmentsStock control & money managementContinual product training Attending networking functions Successful trademark & business branding application resulting in positive business build from scratch and successful sale.

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  Hilton Cairns

  • Cairns, Australia

  • Executive Assistant to the General Manager

    • Jan 2007 - Jul 2010
    • Cairns, Australia

    Assisting the General Manager & the three Hotel Department Heads on a day to day basis to ensure a smoothly run & well managed large hotel.Dealing with GM & Department Heads travel arrangements & function organisation.Minute taking Diary ManagementEmail and Phone monitoring- allowing only necessary calls/emails through to GM.Dealing with all hotel complaints in a understanding, respectful manner.Maintaining a very organised, tight daily diary.Professional attire & well groomed presentation.

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  Brida Pty Ltd

  • Karratha, Western Australia, Australia

  • Executive Assistant to the Construction Manager

    • Jan 2006 - Nov 2006
    • Karratha, Western Australia, Australia

    Damper Port Upgrade ProjectA project team of 19 staff.Managing all administration works for many projects, including-Civil EarthworksCivil ConstructionRoad Construction Plant HireConcrete batching Garden maintenanceManaging the whole office- General Administration Duties, Purchasing, Processing of Daily Works, Invoicing, Time Billing, Time Sheets/Weekly Pays, Accounts Payable & Receivable.All Human Resources tasks.

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  Civil Road & Rail Pty Ltd

  • Karratha, Western Australia, Australia

  • Executive Assistant to the Managing Director & Construction Manager

    • Oct 2003 - Dec 2005
    • Karratha, Western Australia, Australia

    Tunkawanna Rail Duplication ProjectProject team of 27 staff.Managing all administration for many projects including-Road Construction Rail ConstructionCivil EarthworksBuilding Construction & InstallationRoad transport logisticsMaintaining machinery standards & servicesManaging the administration of a workshop, including 2 x Mechanic’s All purchasing requirements, All HR works for staff, Invoicing, organise accounts payable & receivable & send to offsite accounts lady.Working closely with WH&S manager.

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  Bank of Queensland

  • Brisbane, Australia

  • International Banking Officer/ Head Teller

    • Jun 1999 - Sep 2003
    • Brisbane, Australia

    International Banking Officer & Head TellerDealing with foreign transactionsSpreadsheet workConfidentiality & HonestyHigh level of customer service & Communication