Experience

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  AVMA (American Veterinary Medical Association)

  • Schaumburg, Illinois, USA

  • Administrative Coordinator

    • May 2016 - Present
    • Schaumburg, Illinois, USA

    • Offer administrative assistance and generate reports for the Director, while supporting the Council Liaison composed of twenty volunteers.• Manage and coordinate tasks related to the efficient administration of the accreditation process, including maintenance and management of Online Accreditation Management System. This involves serving 55 clients, comprising 33 from the US, 5 from Canada, 17 international clients.• Prepare electronic agendas and background materials for semi-annual Council meetings and additional teleconference meetings. Attend Council meetings to collect agenda items, circulate them beforehand, take minutes, coordinate reports, distribute meeting minutes, correspondence within specified timelines.• Coordinate logistical arrangements for Council and Committee meetings, scheduling, transportation, lodging, meals, and meeting room set-up for attending members.• Collaborate with Director and Assistant Directors to ensure timely implementation of action items resulting from meetings, including the drafting of recommendations as needed.• Act as the primary point of contact for internal and external inquiries related to the Council and Committee, facilitating coordination between various parties.• Assist the Director in organizing up to 12 or more Accreditation Site Visits per year for clients in the US, Canada, and International.• Coordinate logistical arrangements for Site Visits, involving 54 volunteers serving on a 6-year term. Each visit consists of 8 members. Accurately maintain contact information, conflict of interest and preferences records.• Liaise with clients to provide itineraries and make necessary arrangements for transportation, lodging, meals, and meeting room set-up for volunteers during Site Visits.• Reconcile and process travel expense reports for members and volunteers.• Regularly update and maintain databases, policy manuals, web pages.• Handle vendor invoices, purchase orders, and check requisitions efficiently.

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  Keysight Technologies (Contract through Aerotek)

  • Schaumburg, Illinois, USA

  • Administrative Assistant

    • Apr 2016 - May 2016
    • Schaumburg, Illinois, USA

    • Ensure all phone calls to the main office phone lines are answered, including requests for operator assistance, provide system administrator support for telephone system including voicemail, automated attendant and scheduling assistance of telephone programming, changes and trouble reporting.• Provide all general administrative support to include mail processing support, interoffice packets and overnight / courier service, maintain postage meter, fax distribution, routine filing with adherence to record retention policies, maintenance of office supply stock levels.• Arrangements for special meetings/training on an as required basis.• Word processing support for location staff requests, i.e. letters, memos, short proposals.• Administrative support for ongoing programs in the local office, for area management team when they are in the local office, as well as supporting requests from Area Office Administration. May require information gathering / research relative to overhead or inventory issues.

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  Agilent Technologies (Contract through Aerotek)

  • Woodale, Illinois, USA

  • Administrative Assistant

    • Mar 2016 - Mar 2016
    • Woodale, Illinois, USA

    -Perform general office duties, word processing, software support, file organization and maintenance, operation of office equipment, answering phones and greeting visitors. -Arrangements for special meetings/training. Ordering lunch and setting up room, dining and serving beverages.-Provide a professionally-maintained office environment. Responsible for repairs and maintenance of building and office equipment and directly supervise service providers.-Provide receiving and distribution support of incoming mail. Package and ship product as needed and follow up with tracking information to related parties.

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  Robert Bosch Tool Corporation NA (contract through Aerotek)

  • Mt.Prospect, IL 60056

  • Administrative Assistant

    • Dec 2015 - Feb 2016
    • Mt.Prospect, IL 60056

    -Assisting Marketing Department with various projects.-Online research of over 5000 items-compiling, analyzing, and reporting data with regard to competitor’s products availability and pricing.-Collaborate with six Product Managers arranging Planograms to be displayed at trade shows and hardware stores.-Took training to work with marketing publication engine to input and update product details to be displayed accurately on website.-Daily order products through internal Sales Team for timely delivery and onward shipment to clients for Demo purposes domestic as well as international following correct procedure.-Check to see the product data of over 3000 items published on website is accurate as per the catalogue. Prepare an Observation list to help Product Managers respond and appropriately help change the data using the publication engine.-Coordinate with IT team for updating and adding features to the publication engine for correct display of product information.

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  Vimlan Tax Services

  • United States

  • Administrative Assistant

    • Feb 2014 - May 2015
    • United States

    -Provided administrative and organizational support to Certified Public Accountants and office staff.-Organized and scheduled appointments with clients over the phone and through emails.-Scanning and E filing documents for Corporate and Individual Tax filing.-Maintenance of database with correct information of Corporate and Individual Clientele.-Managing office projects with the associated personnel so they are completed on time. Project examples; audits, new corporation packages, client implementation into the workflow.-Kept clients informed about the progress of their projects, to reassure them that the services were in process.-General office management to ensure a positive and efficient work environment

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  Counties Manukau Health (Middlemore Hospital)

  • Auckland, New Zealand

  • Executive Assistant/Office Administration

    • Jan 2008 - Jun 2012
    • Auckland, New Zealand

    -Provided administrative and organizational support to Quality Assurance and Risk Management Teams.-Coordinated all hospital committee meetings, created the agenda, took minutes and published them on a monthly basis.-Published organization wide Policies, Procedures and Guidelines through Objective System. Proof checked the documents with regards to formatting and grammatically correct.-Helped with the migration of existing documents to the new system, which included ensuring all documents had the correct fields completed for effective document control.-Continued to be the document controller ‘Champion’ for the team, to ensure completed documents published after good quality control check. Maintained and updated database.-Managed hospital website with accurate publications.-Provided support and guidance to staff for being introduced to the new software.-Contributed to the management of the Annual Certification Audit process which measured the hospital success against the Health and Disability Sector Standards.

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  Manukau City Council

  • Auckland, New Zealand

  • Administrative Assistant/Office Lead

    • May 2005 - Dec 2007
    • Auckland, New Zealand

    -Management of electronic diary for Deputy Mayor and coordinate working day of Deputy Mayor and personal daily schedule.-Presided to roles of Personal Assistant to His Worship the Mayor and Executive Assistant to the Chief Executive Officer in the absence of the post holder.-Assistance at Citizenship ceremonies held monthly. Liaison with Department of Internal Affairs, booking and preparation of venue, provision for oaths and affirmations and coordination of resources-Custody of the Council Gift Range. Maintenance of stock issued, accounted for, replenished to appropriate levels and held in safe storage. Stock take completed on a regular basis.-Purchased, ordered and processed payments through PeopleSoft system. -Maintenance of effective, up-to-date electronic as well as hard copy filing systems.

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  Eastern courier suburban newspaper

  • Advertising Co-ordinator

    • 2002 - 2005

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  BP

  • Executive Assistant

    • 1999 - 2002

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  Hoechst Marion Roussel Inc.

  • Secretary

    • 1993 - 1999

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  Johnson & Johnson

  • Secretary

    • 1987 - 1993