Experience

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  California State University-Los Angeles

  • Los Angeles, California, United States

  • Administrative Support Coordinator I

    • Jan 2020 - Present
    • Los Angeles, California, United States

     Coordinate clerical and administrative support functions including greeting and answering visitor inquiries, referring guests, faculty, students, and staff to appropriate offices. Maintain Resource Manager’s calendar. Telephone Management. Provide financial reconciliation for faculty and staff. Assist department administrators with special university/college projects. Create, manage, and enter data for office spreadsheet projects.  Assist with office management and administrative support of student office staff.  Support Dean’s Assistant and other office staff with coordination of university/college events.

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  USC Suzanne Dworak-Peck School of Social Work

  • Greater Los Angeles Area

  • Department Program Assistant

    • Jan 2017 - Dec 2019
    • Greater Los Angeles Area

     Supported four academic departments associated with M.S. Nursing, MSW, Doctoral, and Ph.D. degrees in Social Work. Owned logistics for department meetings, forums, conferences, and workshops. Coordinated travel arrangements, hotel reservations, and meeting appointments working closely with vendors to ensure the success of events. Managed departments’ schedules and calendars with critical dates and upcoming events, transcribed minutes for the monthly department and leadership meetings, composed and edited agendas, correspondence, and other documents. Contributed to budget planning, administration, and reconciliations. Tracked and monitored expenditures, reported variances, and develop strategies to cut costs. Facilitated reimbursements for faculty travel expenses Scheduled monthly budget meetings with department leadership to report on spending and cost-saving initiatives. Led and mentored office student workers, including scheduling and training. Developed methods for collecting and assembling feedback from faculty during recruitment and campus visits.

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  University of West Los Angeles

  • Inglewood, CA

  • Admissions Administrative Assistant

    • Jan 2016 - May 2016
    • Inglewood, CA

     Researched and collected admissions data for the director of recruitment and admissions and dean for approval. Assessed, analyzed, and facilitated recruitment priorities, including recruiting prospective students, creating, and updating applicant files, managing event logistics, and maintaining program calendar. Oversaw director’s calendar and daily task list. Composed and edited agendas, meeting minutes, spreadsheets, flyers, and other correspondence for all programs.

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  USC, Office of the Vice President, Div. of Student Affairs, Student Support and Advocary/ACT-1

  • Los Angeles, California, United States

  • Administrative Assistant I (Contract Employee)

    • Nov 2015 - Jan 2016
    • Los Angeles, California, United States

     Organized schedules and calendars for assistant vice-provost of student affairs and department manager. Created classified correspondence on behalf of department staff and leaders.  Administered student incident reports; distributed to the proper entity for follow-up and further action.

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  University of Southern California

  • Greater Los Angeles Area

  • Student Services Assistant

    • Aug 2014 - Nov 2015
    • Greater Los Angeles Area

     Partnered with the director on clerical procedures and developed admissions policies for newly launched department, including recruitment and marketing strategies. Implemented and managed document retention and status systems. Increased enrollment by 38% by defining and executing process improvements to maximize the efficiency of recruitment methods. Hosted individual and small group information sessions. Created and applied metrics to measure the success of events.  Assisted students with defining and developing educational plans. Reviewed academic progress, interpreted institutional policies, and generated related forms (dean’s lists, probation, academic holds, add/drops, and withdrawals). Maintained student rosters, admissions data, scholarships, department budget, and prospective student inquiries spreadsheets.

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  USC Keck School of Medicine/ACT-1 Personal Services

  • Los Angeles

  • Administrative Assistant II

    • Oct 2013 - Jul 2014
    • Los Angeles