Experience

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  Diamond Trading Group

  • New York, New York, United States

  • Logistics Coordinator

    • Sep 2023 - Present
    • New York, New York, United States

    • Report directly to the CFO and manage a daily assignment to ensure deadlines are met.• Allocate, prepare, and input purchase orders into QuickBooks in a professional and effective manner.• Generate invoices/billed through QuickBooks and SPS Commerce for major accounts.• Effectively oversee operations of two warehouses located on the East coast and West coast.• Coordinate with Warehouse/Production on shipments and verify outgoing shipments for accuracy.• Connect and collaborate with the buyers and customers to keep them informed of shipping updates and guidelines.• Proactively and independently organize and expedite workflow and initiate follow-up when necessary to ensure deadlines are met.

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  JAJAN & ASSOCIATES, PLLC

  • New York, New York, United States

  • Office Administrative Assistant

    • Jul 2023 - Sep 2023
    • New York, New York, United States

    • Generating invoices using My Case, and processing payments for property management services and biennial property tax.• Schedule regular inspections such as document issues, communication, repairs, and maintenance following legal procedures.• Supported team by performing tasks related to the firm and effective communication.• Assisted and supported office manager in communication, such as drafting emails in Spanish, memos, invoices, reports, timesheets, and other correspondences.• Kept and maintained an organized client filing system, conference room for meetings and ordered supplies using the company’s card for business purposes.

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  Zinntex LLC

  • New York, New York, United States

  • Operations Analyst

    • Feb 2019 - Dec 2022
    • New York, New York, United States

    • Reported directly to the CEO/CFO and managed a daily assignment to ensure deadlines are met.• Generated invoices/billed accounts and ensures all payments are processed accurately.• Proactively and independently organized and expedited workflow to ensure deadlines are met.• Prepared a domestic calendar management and using company credit card for business purposes. • Published tracking reports for senior management which includes status updates of transaction level data.• Daily communication buyers, warehouse, 3PLogistics to ensure on-time compliance and agreements in a timely manner.• Connected and collaborated with the staff, buyers, and customers to keep them informed of shipping updates and following guidelines.• Inputting/revised data into Visual Next (ERP) and SPS Commerce systems in a professional and effective manner.• Ordered supplies overseas and ensure policies meeting proper guidelines.• Transmitted ASN database on the current 856’s and 810’s configurations used by EDI accounts accurately.

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  Canon Business Process Services

  • New York, New York, United States

  • Administrative Supervisor

    • Mar 2017 - Feb 2019
    • New York, New York, United States

    • Delivered administrative and clerical support functions in a complex team environment to high C-level groups including the chair CEO of Chubb Limited.• Directly supervised five employees and evaluated administrative staff performance. • Liaison with building management and arranging visitors passes and building access.• Efficiently met and greeted visitors and managed four different reception areas and provided phone screening coverage.• Maintained complex and detailed extensive calendars; and prioritized meeting requests by executives and clients; responded to email and phone messages in a professional and effective manner.• Performed administrative duties such as copying, printing, filing, faxing, archiving, ad-hoc projects, committees and or group events; and conducts general facility duties and coordinates office moves.• Revised and analyzed workers’ compensation, claims and legal cases to be distributed across the company.• Verified billing codes and processing FedEx and UPS packages.• Provided training and orientation to new canon employees related at the site location in Chubb Group.

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  Ricoh USA, Inc.

  • New York, New York, United States

  • Administrative Professional

    • Sep 2016 - Mar 2017
    • New York, New York, United States

    • Maintained a complex volume of mail and incoming calls.• Followed up customers, employees, senior executives, and administrative staff in a professional and effective manner.• Administered policies and claims for customers while interacting with the underwriters accordingly.• Provided training and orientation to new Ricoh employees related at the site location in Chubb Group.

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  IST Management Services, Inc.

  • New York, New York, United States

  • Administrative Specialist

    • Aug 2015 - Jun 2016
    • New York, New York, United States

    • Revised and delivered new SOPS operational implementations for the company to establish good service and relations with the customer.• Managed the team when the manager and/or team leader were absent.• Assisted in the copy center for a high volume of documents to be delivered across stores nationwide on a bi-weekly basis. • Processed daily orders, prepared packages for ground and international shipments, maintained accurate data in the system.• Provided training and orientation to new employees related at the site location in New York & Co.