Experience

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  Evaluate Associates Limited

  • Auckland, New Zealand

  • Receivables Administrator

    • Mar 2023 - Jul 2023
    • Auckland, New Zealand

    ▪ Preparing the contract and raising invoices for the current training and job provided to the intermediate and primary school in New Zealand.▪ Follow up on the monthly backlog report of the project and ensure the payments are paid accordingly for the training services contracts.▪ Creates and maintains procedures and policies to support the business outcomes required.▪ Credit card reconciliation and receipting payments.

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  Downer New Zealand

  • Gisborne, New Zealand

  • Receivables and Billings Administrator

    • Apr 2021 - Feb 2023
    • Gisborne, New Zealand

    Management of all Claims and Billings collection activities, processing cash receipts, ensuring collectionpolicies are adhered to improvement, transfers and managing the suspense list andinboxes.Monthly Back Log invoicing, Reconciling, Financial year-end and internal audit reporting, Internal clients Follow-up for Claims & Billings Administrator.Support the Team Leader Accounts Receivable by providing high-quality advice & support, and proactively monitoring & report any operational issues.Raising monthly invoices, assisting with ad hoc debtors and back log reporting, liaisinginternally regarding debt levels and reporting.Zero Harm: Support, implement and adhere to H&S policies and procedures/ Support a culture that supports and maintains zero harm, environmental and sustainability practice and management.Contract Administration: Using the company’s financial processes, ensure that costs for the Transport Services contracts are correctly committed and invoices paid.Transport Services Data Management: Month-end processing, including the posting of reconciliation journals.Subcontractors and renewals (LR, SH & Construction) for Transport Centre at Downer Gisborne.Processing / Data Entry: Purchase orders and goods receipting, including report review and Speedscan processing.Regulatory: Entry and updating of tracking information in relevant company registers; Accidents/Incidents, Site Asset and Activity testing and compliance in Q-Pulse, Minor Events, SBC records / Schedule and support Subcontractor sign-up and re-induction processes.

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  The University of Auckland

  • Auckland, New Zealand

  • Research Contract Administrator

    • Jun 2020 - Dec 2020
    • Auckland, New Zealand

    1. Updating all service requests (Phase 1 Project Closure Approach):• Acknowledging in a service request and include Project Number to enable closure report to retrieve all service requests submitted• Changing the status from Open to Pending Closure in PeopleSoft to stop transactions or cash flow in and out from the project.2. Preparing the reconciliation of the Project Closure on Service Request within the Closure's Service Level Agreements  (based on receipt of all required information as per below):• Make sure the consistency of the information and data from the MicroStrategy Office (SMR), Sentient PPM (Portfolio Program Management), PeopleSoft, InfoEd, and shared folderFor example Contract Start and End Date, Budget Approval Award, Contract Awards, Expenses and Revenue, and all the commitments; Purchase Order (PO), Overhead (OH), and Salary• Reviewing the contract Signed/ Approved in the PeopleSoft/ InfoEd/ Shared folder according to Grant's policy and the project closure process either Research or Consultancy types in line with the Univesity's policy (stated on the UoA website) For instance: Follow up with the FIRST team using the Standard text provided in case of insufficient information provided on the service request and Research Accountant for the journal needed to transfer the amount depending on the situation each of the project and either surplus or deficit• Setup project closure properly and tracking all of the project closures progress based on urgent cases/ funder/ FIFO as what has been discussed and agreed by the team leader and ROC team• Attending meeting i.e. daily catch-up, project closure weekly team meeting, finance services meeting, 1 to 1 weekly meeting, and participating outside event

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  Auckland University of Technology

  • Auckland, New Zealand

  • Assistant Accountant

    • Oct 2019 - May 2020
    • Auckland, New Zealand

    1. Co-ordinate Financial Forecasting2. Budgeting and Reporting, participate in leased and sub-leased property financial management and participate in retail and Commercial Services financial management.3. Claim processing through Flexi Purchase Website with online claim authorization.4. Processing ‘Billing Worksheet’ from the research with online payment authorization based on the current stage of the project.5. Creating accounts receivable invoice with online payment authorization for the planning event.Achievement:1. Project Coordinated Improvement between budget with actual project strategies: Practical and applied knowledge of financial project and project policies and procedures, register of contracts, customer engagement, and relationship management.2. Purchasing improvements: Numbering suppliers, streamlined the payments flow chart into monthly invoicing, and supplier form ordering.

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  Unitec Institute of Technology

  • Mt Albert Auckland, New Zealand

  • Administrative Assistant Accounts Payable

    • Feb 2019 - Sep 2019
    • Mt Albert Auckland, New Zealand

    The contract for Services (CFS)1. Prepare contracts and variation to contracts as per Unitec Policies and Procedures2. Ensure either IR330C is completed and/or Certificate of Incorporation is attached for companies.3. Manage and maintain the contract management system (DocuSign) for accuracy and completion, manage queries from accounts payable, decision support team, vendors, and respective department in a timely manner.4. Set up and amend vendors for CFS in PeopleSoft, reviews CFS processes, and provide recommendations for best practice or process improvement.Purchasing: 1. Set up of new vendors or vendor’s details amendment in the PeopleSoft system2. Assisted in checking and coding of suppliers’ invoices, receipt, and assist Unitec Buyers with purchase orders issues.3. Maintain users’ access to Unitec’s Suppliers’ online portal and liaise with suppliers to resolve issues when required.Accounts Administration Responsibilities: 1. Prepare journals for month-end and year-end reporting (Unitec Trust), responsible for internal requisition journals and month-end journals in PeopleSoft, and sorting incoming mail to finance when needed.2. Auditing 210 International Agents Commission with their current contracts/schedule. Assist with Contract and Services Procurement. Reconcile from the Student Finance monthly spreadsheets with the statement Payments Receipts in the Banking Form.Achievements:1. Provided internal audit review 210 International Agents Commission in relation to the current contracts/schedule.2. Participated in redraft the schedule and redevelop the flow or process for both Contracts For Services and Variation of Contract for Part-time lecturers, Suppliers, and Consultants.3. Purchasing improvements: Rationalized number of suppliers, streamlined number purchased orders into monthly invoicing, supplier form ordering, etc.4. Solved the problem on Student Self Checking attendance ‘Seats Application’.

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  Ivoclar Vivadent (Wholesale and Distribution)

  • Albany, Auckland, New Zealand

  • Warehouse Labor (operation)

    • May 2018 - Dec 2018
    • Albany, Auckland, New Zealand

    1. Picking and scanning the products (maximum of 25kg) at the outbound2. Labeling and putting away the inbound stocks from the head office and suppliers3. Tracing and checking the movements of stocks in the SAP by the material and batch number4. Other work tasks as required i.e. Stock checking on quantity and expiry date at the inboundAchievement:1. Provided packaging and distribution for various dentistry products to the dentist clinics around New Zealand.

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  NZ Malaya Travel

  • Auckland, New Zealand

  • Accounts Administrator

    • Sep 2017 - Apr 2018
    • Auckland, New Zealand

    1. Accounts receivable2. Monthly billing3. Monitoring of outstanding customer billing issues4. Assisting with the collection of current and outstanding payments4. Responding to customers accounts inquiries5. Assisting in accounts payable6. Bank reconciliations7. General administration duties8.Customer service: Perform needs-based sales to offer the most appropriate service for requirements.

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  AURA FX

  • Auckland, New Zealand

  • Part-time Accounts Administrator

    • Oct 2016 - Aug 2017
    • Auckland, New Zealand

    1. Perform monthly reconciliation of both systems (Xero & Online-Banking) and filling for PAYE and GST to the IRD website.2. Accounts receivable: Raising invoices, credit notes, and adjustments.3. Filling all bank statement details weekly into separate bank accounts from different currencies.4. Look at ways to standardize work processes acknowledging our ‘just in time’ requirements.Achievement:1. Purchasing improvements: Numbering suppliers into Xero, streamlined the payments flow chart into monthly invoicing, supplier form ordering, etc.

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  Sime Darby Global Services Centre Sdn Bhd

  • Federal Territory of Kuala Lumpur, Malaysia

  • Sl1m (Graduate) Trainee

    • Jul 2015 - Jul 2016
    • Federal Territory of Kuala Lumpur, Malaysia

    • Performed asset tagging management on customers PC / laptop for a physical check on assets • Dealt with the vendor and customers regarding leasing, warranty, and buy back PC / laptop • Fixed software issues i.e. Microsoft and Windows errors prompted accordingly to the policies• Assisted users as first-level support to desktop support engineer on PC / laptop issues• Utilised GSC Standard Software and Antivirus Trend Micro, upgraded RAM, troubleshot network issues (LAN and WIFI) and set up user configurations (joint domain)• Backed up data and encrypted, using DLO version 8.0 and OneDrive for business• Installed SAP Software and Symantec Endpoint EncryptionAchievement:• Graduate trainee 2016 at Global Service Centre Information Technology Sime Darby in Multinational Corporation

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  Rosdelima & Co.

  • Federal Territory of Kuala Lumpur, Malaysia

  • Audit Trainee

    • Jan 2012 - Jul 2012
    • Federal Territory of Kuala Lumpur, Malaysia

    • Performed full set of audit tasks • Interacted with customers and documented year-end financial statements• Produced general ledger accounts• Coded source documents and performed data entry• Processed sales order invoices and credit notes and checking the accuracy of data• Performed payroll of the purchasing department and forwarded timesheet to the finance department• Filing documents monthly though retrieved and gathered last year financial statements received from clients Achievement:• Audit trainee 2012 at Rosdelima & Co.