Experience

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  Precast Building System Co. Ltd.

  • Dammam Second Industrial City, Eastern, Saudi Arabia

  • Executive Administrator/ Procurement Superintendent

    • Mar 2012 - Present
    • Dammam Second Industrial City, Eastern, Saudi Arabia

    1. Controlling the Security department, before entering any Clients, Suppliers, Customers, Subcontractors in the factory, after confirming the appointments of the relevant department.2.Controlling daily attendance and daily movement sheets and checking the employees if anyone is not coming on time.3. Controlling the Company official Emails, by receiving and sending correspondences to the Clients, Customers, Suppliers and Subcontractors.4. Make arrangement for sending hard copies of Letters, Submittals, Transmittals and Invoices to Clients, Suppliers and Subcontractors thru drivers and after receiving the acknowledgements distribute to the relevant departments.5. Arranging appointments with Clients, Suppliers, Customers, Subcontractors and Candidates as directed by CEO, also confirming and sending them the location maps. Manage diary of CEO.6. Drafting Letters, Emails, Internal Memos, Meeting Schedules, Capital Applications, HR Procedures, Admin. Procedures, Minutes of Meetings, Misc. Reports, Organization Charts and other assignments as directed by CEO.7. Attending weekly meetings and drafting the minutes of meetings and after CEO review, distribute the minutes to all attendees and as per distribution. 8. Arranging internal and external meetings and follow-up with all the departments head and distribute the minutes to all attendees and as per distribution.9. Organize CEO files and filing all the correspondences to the relevant files.10. Handling Employees vacation requests and update the employees vacation log and distributed accordingly.11. Arrange Day File of a particular week, by putting all incoming and outgoing correspondences.12. Management of all office drivers at factory location or remote Dammam/ Al-Khobar office.13. Manage the maintenance and cleaning activities at the office, including office boy.14. Manage and maintain stock, issue and reordering of all office stationary and also entering in Stationary log.

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  Khalid & Abdulaziz Al-Omran Company

  • Al Khobar, Eastern, Saudi Arabia

  • Projects Coordinator/ Senior Document Controller

    • Mar 2010 - Feb 2012
    • Al Khobar, Eastern, Saudi Arabia

    1. Assigned as a Projects Coordinator/ Senior Document Controller to assist the Projects Manager, Project Engineers for the preparation of Project monthly progress summary reports, showing the whole history of the relevant project, Projects milestone, Ongoing activities of the Projects, New decision taken by the GM, Design changing and facing problems of the Projects.2. All Engineering standards and technical manual required to the project, all the typing work. 3. Managing filing system of the Contract Drawings, Shop Drawings, As-built drawing and maintaining the electronic tracking list of all the drawings. 4. Responsibilities also include all administrative works.

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  Unicorp Int'l Contracting Co. W.L.L. (Joint Venture of BEMCO & Al-Mabani)

  • Kingdom of Bahrain

  • Executive Secretary/ Administator

    • Jul 2008 - Aug 2009
    • Kingdom of Bahrain

    1. Assigned as an Executive Secretary Cum Administrator to assist the Project Manager and all the departments and other staff in positive support in day-to-day official work.2. All Engineering standards and technical manual required to the project, all the typing work including, preparation the SRF (Supply request form), comparison of suppliers quotations, Bid Tabulation form and Purchase orders with the help of department Engineer. 3. Managing filing system of shop drawings submittals, material submittals, As-built drawing submittals, material and site inspection requests, request for information and maintaining the electronic tracking list of all the submittals. Responsibilities also include all administrative works.

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  Almabani General Contractors

  • Al Khobar, Eastern, Saudi Arabia

  • Executive Secretary/ Administrator

    • Aug 2005 - Jul 2008
    • Al Khobar, Eastern, Saudi Arabia

    1. Assigned as an Executive Secretary Cum Administrator to assist the Project Manager and other staff in positive secretarial support in day-to-day official work.2. Planning and allocation of resources with latest computer software.3. Preparing and updating daily, weekly & monthly reports, bill of quantities, all Engineering standards and technical manual required for supervisors.4. All the typing work including bidding documents, Quotation request for suppliers, Quotations comparison, Purchase orders, Sub-contract agreements, Letter of intents and Letter of credit, Payment certificates.5. Maintained Personnel static’s.6. Managing filing system of Material and Drawing submittals, Sub-contractors submittals, Drawings and letters received from Consultant, Client and suppliers and sub-contractors.7. Responsibilities also include arranging meetings, international and domestic air tickets and booking hotels reservation and responsible for all administrative works.8. Having exposure of Quality Management System (QMS) based ISO 9001:2000 program and certified by Gulf Maintenance Est. (G.M.E.). Accustom to all ISO 9001:2000 Administration and Record keeping practice.

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  Omer Ali Babtein & Brothers Company

  • Al Khobar, Eastern, Saudi Arabia

  • Office Administrator

    • Apr 2001 - Aug 2005
    • Al Khobar, Eastern, Saudi Arabia

    1. Handling all kind of correspondences (Letters, Memos, Faxes and Emails).2. Dealing with SAUDI ARAMCO, SCECO and other companies to supply the materials as per their agreements.3. Sending inquiries to overseas and local markets to get the quotations and make the Purchase order.4. Handling invoice dept. and taking care about the concerning invoices.5. Active member of Administrative Committee to employ and control company policies and periodical check the controlling measures.6. Work on Tendering section especially for SAUDI ARAMCO & SCECO bidding, to get the new agreements.

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  SAUDI ABV GENERAL CONTRACTORS COMPANY LIMITED

  • Jeddah, Saudi Arabia

  • Executive Secretary

    • Aug 1997 - Apr 2001
    • Jeddah, Saudi Arabia

    Perform routine Secretarial work. Typing Minutes of meeting, Letters, Memos, Faxes and Construction Schedule.Perform Accounts clerk job which includes: Preparation of internal invoice, Accounts posting orders, Employee information and Cash statement etc.Preparation of Variation order for Sub-contractor as per the instructions of concerned dept.Preparation of Construction schedule using Microsoft Project Software.