Experience

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  New Jersey Department of Labor & Workforce Development

  • United States

  • Administrative Analyst 4

    • Nov 2022 - Present
    • United States

    • Maintain internal controls over financial transactions and procedures to ensure protection of assets and proper use of funds• Provide timely and accurate reporting of program financial results to management and department leads • Ensure compliance with federal and/or state reporting in accordance with rules and regulations • Provide customer service regarding inquiries about financial transactions and status• Responsible for the preparation, interpretation, and analysis of federal monthly and quarterly reports for the assigned divisions• Maintain copies of federal award documentation and coordinate budget authorities with the Office of Management & Budget (OMB) • Ensure that federal cash drawdowns are executed timely and in accordance with federal rules and regulations• Ensure expenditures reflect allowable grant activity and are in line with approved grant budget• Oversee the work responsibilities of staff to ensure that the accounting unit’s goals and objectives are accomplished effectively and efficiently • Prepare and provide detailed analysis of federal and state financial reports in a timely and accurate manner• Ensure that all programs under responsibility are established in NJCFS and corresponding documents are processed in a timely and accurate manner• Provide timely and appropriate evaluation of staff’s performance and abilities• Ensure that employees have current PAR’s and that all responsibilities and criteria are properly documented and evaluated in a timely manner• Monitor staff time and attendance in accordance with policies and procedures and approve timesheets, requested time off, etc. in eCATS• Ensure that backup procedures are established and executed relating to employee absences. • Oversee the quarterly reconciliation of the Divisions’ actual expenditures in NJCFS compared to source documentation ensuring deadlines are met• Ensure discrepancies are identified and corrected in the proper federal and state fiscal periods

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  New Jersey Department of Corrections

  • United States

  • Administrative Analyst 3

    • Mar 2021 - Nov 2022
    • United States

    • Prepared, analyzed, and process payment for central account expenditures• Created cost allocation reports to ensure cost centers are charged appropriately• Analyzed invoices and expense reports for discrepancies, shortages, duplications, and corrected accordingly• Generated and projected anticipated revenue reports• Performed analysis of management systems and assist in preparing management policies and procedures• Prepared indirect cost proposals to secure proper reimbursement from federal and state entities• Maintained and used best practices to safeguard confidential data and documents • Prepared Division budgets in accordance with Appropriation Bill language and estimation of expenditures• Evaluated appropriation accounts for encumbrances and uncommitted balances• Investigated anomalies when approving documents concerning transfer of funds or division allocation of federal or state reserves in accordance with grant directives and initiatives• Disseminated statistical data collection for projected expenses • Developed required budget controls and detailed records of state and federal funds • Ensured that expenditures do not exceed appropriations and expenditure commitments do not result in unanticipated future requirements• Reconciled medical, mental health, pharmaceutical and insurance bills on monthly basis for the entire department including all the facilities • Created FTE reports and charts for submission to the director

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  New Jersey Department of Community Affairs

  • United States
  • Government Administration
  • 300 - 400 Employee

  • Accountant 1

    • May 2021 - Mar 2022

    • Developed fiscal projections and evaluated financial conditions of various accounts• Prepared and maintained employee EPAR agreements in accordance with department procedures• Evaluated employee performance, developed improvement plan, and enforced department policies• Reviewed fiscal documents daily to ensure accuracy • Interviewed candidates for job openings, and delegates assignments to new hires • Applied division approval on NJCFS documents• Provided technical support and assistance in preparation and processing of fiscal transactions• Provided various reports as needed by division, department management, internal auditors, and external auditors• Approved grant payments in conjunction with program managers and reviewed program funding availability• Provided directives to staff that reflect the mission, goals, and objectives of the division• Prepared and submitted quarterly department spending plans• Provided administrative, technical, and fiscal support to division staff and operating units• Created reports for direct costs, indirect costs, and indirect-admin (overhead) costs• Monitored, reviewed, analyzed, edited, and approved the work of subordinates in the unit making sure to confirm accuracy and compliance • Performed analysis of management systems and assisted in preparing management policies and procedures• Trained all new staff and created standard operating procedures to assist them in learning and accurately completing their accounting tasks• Collaborated with Division Management to plan new equipment requests and requests for new hires• Provided organizational structure recommendations and reports to improve the affects organizational action • Helped the internal auditors to perform their tasks by providing on demand reports• Produced risk assessment reports to identify and analyze potential (future) events that may negatively impact individuals, assets, and the environment.

  • Accountant II

    • May 2019 - May 2021

    • Processed, prepared, and reported weekly check runs for the housing assistance programs amounting to about $55 million monthly • Responsible for forecasting, analyzing, and reporting availability of funds for upcoming check runs • Processed daily FSR grantee payment requests thru SAGE and NJCFS • Prepared the cost breakdown for the housing payments and provided the reports to the CFO, OMB, and Department of Treasury • Estimated the division operating budget and compared it to the actual expenditures• Made various journal entries to reconcile operating expenses• Developed required budget controls and detailed records of state and federal funds • Ensured that expenditures do not exceed appropriations and that expenditure commitments did not result in unanticipated future requirements• Prepared account payable and receivable reports• Evaluated appropriation accounts for encumbrances and uncommitted balances• Provided various reports as needed by division, department management, internal auditors, and external auditors

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  New Jersey Department of Labor & Workforce Development

  • United States

  • Accountant III

    • Oct 2016 - May 2019
    • United States

     Prepared budget requests for particular departments, interpreted such requests, and prepared current statements of the allocations and disbursements of budgeted funds Responsible for trial balance and posting entries in the general ledger and subsidiary accounts Performed month, quarter and year end closing/accruals as well as program reconciliations and administration Analyzed trial balances and verified the correctness of the different expenditure journals and their proof with the control accounts Oversaw the work of clerical employees engaged in accounting activities in state agencies and verified for accuracy Provided assistance as required to department personnel on accounting procedures Prepared extensive accounting and other financial reports for submission to management (State & Federal)

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  Ashley Furniture Home Store

  • United States

  • General Accountant

    • Oct 2015 - Oct 2016
    • United States

     Performed bank reconciliations and payroll administration as well as cut and prepared checks  Coded invoices, verifying all the information and accurately input them into the system in a timely manner Resolved collection and invoice discrepancy matters A/R Performed general journal entries and daily deposits while reporting directly to the CFO Responsible for funding, bank transactions, sales, delivery cost, profit centers, rebates, and accounts payable reports Created accounting manual and trained and supervised all junior staff

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  Somerset Tire Services Inc.

  • United States

  • General Accountant

    • Aug 2014 - Oct 2015
    • United States

    Somerset Tire Services Inc., Bridgewater, NJ 08/2014 – 07/2015General Accountant Charge expenses to accounts and cost centers by analyzing invoices/expense reports; recording entries in SAP  Verify vendor accounts by reconciling monthly statements and related transactions Participate in semi-annual physical inventory process and inventory stock check corrections Reconcile inter-company transactions and account balances  Complete sales tax reporting and filing Ensure compliance with Company financial policies and internal controls guidelines Perform substantive analytical testing and daily deposits Prepare various reports including sales, WIP, credit card fees, transaction summary, and gift card reports Train new hires on various accounting duties Manage SAP, MIRO, Cockpit and EXCEED Transactions Prioritize and coordinated tasks with team members Calculate large numbers/discounts Performed month, quarter and year end closing/accruals Research untaxed invoices and apply accrued taxes to paper cost center Accounts Payable Master Data maintenance for ( 160+ ) branches and their own designated vendors Code invoices, verifying all the information and inputting them in the system Resolve collection and invoice discrepancy matters Connected STS, Inc. with Kean University to help start an internship program