Experience

• 

  3Degrees Group, Inc.

  • San Francisco Bay Area

  • Senior Executive Operations Assistant

    • Dec 2022 - Present
    • San Francisco Bay Area

• 

  Munyon Travel

  • Travel Consultant

    • Aug 2000 - Present

    Corporate TravelFamily travel with a full itinerary to include all ages and interests

• 

  Historic Farm

  • Dresden, Germany

  • Project Manager

    • Mar 1991 - Present
    • Dresden, Germany

    RICHTER ESTATE, Dresden, Germany – Historic Farm and B&B Remotely manage a 120-acre working livestock farm that I helped design as an B&B. Contract negotiation with vendors and contractorsAbacus and Expensify -Expense reportsIT- trouble shootingComunicate with guestsHeavy CalendaringRecord filing

• 

  Munyon's

  • San Francisco

  • Team Lead

    • Aug 2002 - Present
    • San Francisco

    Exceptional entertainer (art, dance, team sports, games, puzzles and more). Tuned in therapist, skilled nurse and fair referee. Calendaring master and travel concierge (in the US and Internationally) for 4 family members and/or accompanying friends. Personal driver, dog walker and pet sitter. Tutoring patiently and creatively in different grades. Building manager for a vacation rental and 3 residences.Accountant for multiple personal, business and investment accounts.

• 

  Kodiak Robotics

  • Mountain View, California, United States

  • Executive Assistant to the CEO & Leadership Team

    • Mar 2022 - Nov 2022
    • Mountain View, California, United States

    Schedule and coordinate meetings, conference calls and events with internal and external parties, making all required arrangementsCalendar managementEmail managementResponding on his/her behalf when appropriateBringing items to his/her attentionSchedule and manage foreign and domestic travel arrangementsSubmit and reconcile expense reportsAssistance with document managementActive time and resource managementRegularly sits in on meetings, takes notes and synthesizes informationCompletes various writing projects for executiveProject participation/management

• 

  Freelance

  • Scrum Master/Agile Coach in Tech Start-Ups in Saxonia

    • Sep 2021 - Feb 2022

    Facilitate the daily scrum meeting and supports delivery teams (pods) in execution of scrum methodologyEnsured Scrum practices are used and improved within and across teamsEnsured good relationship between the team and product owner as well as others outside the teamFoster a continuous learning environment helping teams to inspect & adaptGood problem-solving, organizational and analytical skills, with the ability to coach and mentor all roles on a scrum team

  • Virtual Office Assistant to CEO, CFO & Product Team

    • Feb 2021 - Oct 2021

    CalendaringExpense ReportTravel bookingsSetting up and assisting with virtual meetings and team events

• 

  Qwil

  • San Francisco, California

  • Executive Assistant to the CEO & CTO

    • Dec 2019 - Aug 2020
    • San Francisco, California

    Administrative Support for multiple C-Level executives and their direct reports- Heavy calendaring over multiple time zones - Write professional internal & external communications- Prepare team meeting minutes & follow up on action items- Expensreports - Open purchase orders for contracts and approve vendor payments in Concur- Book extended and complex global travel for executives, including visa applications- Review and approve individual expense reports and travel requests in compliance with policy- Established a company-wide tour process for external client visit requests- Onboard new executive staff and offer early admin support as they learn operations- Schedule virtual company and team meetings across multiple meeting locations- Research and maintain vendor relationships for special events and day-to-day office operations - Manage budgets and expenditures for individuals and teams using Concur & Adaptive Insights- Collaborate across departments and work in cross-functional teams to contribute to the overall success of the organization

• 

  TokBox

  • San Francisco Bay Area

  • Executive Assistant to the CTO/ Project Manager

    • Aug 2016 - Oct 2019
    • San Francisco Bay Area

    Successfully scaled the office to moved 2 newly acquired companies in with the help of various team managers and HR improved workstations for existing and new employeesCollaborated with team managers to optimize team space and office layout Negotiated with the building management, vendors and contractorsCreated a “Welcome Handbook” for new employeesEstablished annually employee wellness day, women’s & men’s wellness dayImproved the lunch and snack program by including healthier options and a larger variety taking employee suggestions into considerationEnhanced employee moral by volunteering to plan team outings, happy hour, birthday parties and holiday partiesOnboarding and set up for new hiresConference bookings and set upSupported offices globally during peak days and global eventsUsed Slack as a communication tool Abacus and Expensify -Expense reportsManaged the employee phone planHeavy Calendaring over multiple timezones Conflict resolutionNew employee orientationArranging domestic and international travel for 3-5 managers, multi city, air, hotel, car, restaurants, conference rooms

• 

  Rejuvé Wellness Center & Spa

  • San Francisco Bay Area

  • Start-Up Consultant

    • Mar 2016 - Jun 2018
    • San Francisco Bay Area

    Provide and help execute the business planSource, interview and hire talentSource vendorsFind and engage with investors

• 

  Confidential

  • San Francisco

  • Special Project Manager

    • Jan 2015 - Jun 2016
    • San Francisco

    Strategic partner to the Executive Improved productivity by streamlining office communications Troubleshot complex problems to find creative solutionsBooked international and domestic travel, air, hotel and car serviceAbacus and Expensify -Expense reportsIT- trouble shootingHeavy CalendaringNegotiated with vendorsDecreased the timeline of two construction projects by 25% Launched monthly online team meetings to include all managers across the different locationsIncreased employee retention rate by organizing quarterly team outings & game night and monthly incentivesOnboarding and set up new hires

• 

  William E.Ehardt, CPA

  • San Francisco, California, United States

  • Executive Assistant

    • Jan 2016 - Apr 2016
    • San Francisco, California, United States

    Calendaringhelp prepare for tax filings

• 

  Robert Amparan Law Offices

  • San Francisco Bay Area

  • Executive Assistant

    • May 2014 - May 2015
    • San Francisco Bay Area

    • Proactively and empathetically addressed workplace and personnel issues - including resolving difficult interpersonal and employees retention issues• Acted as a strategic advisor to Law Office leadership for all things people-related • Managed scheduling & bicoastal travel accommodations for 4 busy executives• Fielded 20-50 unsolicited calls/day, plus walk-ins and email, redirecting clients as appropriate & resolving legal, logistical, & service issues first-hand to protect attorneys' time.• Supported the principal & his 3 attorneys working out multiple affiliate law practices where extreme multi-tasking & the utmost attention to detail are essential elements

• 

  Munyon Dermatology

  • Redwood Shores, CA

  • Director

    • Feb 2003 - Apr 2014
    • Redwood Shores, CA

    • Develop and maintain programs for performance management, employee engagement, long-term organizational planning, and individual contributor and manager/executive training• Created and maintained cross-departmental relationships to ensure patient and client satisfaction• Manage on & off-boarding and other responsibilities • Developed long term relationships with vendors• Mentored and trained staff and set up continued off -site education

• 

  Tara Cabinets

  • San Carlos, Ca

  • Executive Assistant & Office Manager/Sales Rep

    • Mar 1995 - Dec 2002
    • San Carlos, Ca

    Hired to organize and run the office, quickly becoming indispensable to the President and sales team. Left position to return to Germany in 1998, invited back a year later to take up a sales role.• Served as the right-hand person to the President, including scheduling, international travel, meeting support, and project management. Doubled as his personal assistant in the home, at the office, and in the field.• Implemented QuickBooks and managed all accounting activities, including tracking change orders. Produced daily, weekly, and monthly project reports and expense reports.• Personally sourced and closed over 200 accounts per year, and project-managed 500+ design installations every year, including careful coordination of up to 15 installers and sales staff.• Drafted employee handbook covering PTO, overtime, sick leave, reimbursement, and other HR policies

• 

  Oliver's Specialties

  • San

  • Event Marketing Consultant

    • Jan 1993 - Dec 1998
    • San

• 

  Subex

  • Hurgahda, Egypt

  • Hotel Manager

    • 1993 - 1995
    • Hurgahda, Egypt

    supervising and supporting event planingpromoting and marketing the business;managing budgets and financial plans as well as controlling expenditure;maintaining statistical and financial records;setting and achieving sales and profit targets;analysing sales figures and devising marketing and revenue management strategies;recruiting, training and monitoring staff;planning work schedules for individuals and teams;meeting and greeting guestsaddressing problems and troubleshooting;supervising maintenance, supplies, renovations and furnishings;ensuring security is effective;carrying out inspections of property and services;ensuring compliance with licensing laws, health and safety and other statutory regulations.