Administrative Office Manager

• May 2022 - Present

Office Manager / Logistics Specialist

• Sep 2020 - Present

I fill two roles in the Organization Primary role is office management activities such as: Onboarding new employees. Invoicing. Accounts Payable. Accounts Receivable. Scheduling events and coordinate travel. Office Equipment asset tracking. Vendor Management. Maintain company compliance paperwork. A secondary role is as a Logistics coordinator: Coordinate supply chain management for heavy equipment transport and other industrial manufacturing products. In charge of carrier management (acquiring drivers, verifying company information, insurance, etc). Communicate and coordinate with shipping companies for pick-ups and deliveries. Develop relationships with vendors and clients. Show less

Office Manager

• May 2019 - May 2020

Managed office visits for both clients and contractors, accounts payable, interview scheduling, purchasing, onboarding paperwork. Contractor background investigation submission. Quick books data entry and reconciliation. Client invoicing and verification Managed office visits for both clients and contractors, accounts payable, interview scheduling, purchasing, onboarding paperwork. Contractor background investigation submission. Quick books data entry and reconciliation. Client invoicing and verification

Business Office Manager

• Jul 2016 - Jun 2018

• Manage tasting room and other operations of a successful, Brazilian-themed brewery and tasting room • Coordinate tasting room events, beer pairings, outside events, catering jobs, and festivals • Oversee marketing for the brewery including print media, internet advertising, SEO optimization and Social Media networks management • Utilize in-depth knowledge of craft beer industry to broaden and enhance company’s reputation • Work on special events and coordinate monthly food vendor and food truck schedules to enhance offerings • Responsible for tasting room stock control, buying and receiving, and management of all inventory • Also manage finances, payroll, Accounts Payable/Receivable, invoice payment, and all vendor relationships directly; direct output on other financial matters • Utilize business communication skills to develop long-lasting relationships with clientele • Oversee Human Resource functions like training, hiring/firing, all with an eye towards reducing turnover and increasing morale • Function as Executive Assistant for owner: prioritizing and managing schedules, meetings, and assisting with the creation of management policies and procedures • Utilized skill set in leadership, management Show less

Finance and Administrative Manager

• Aug 2013 - Jul 2015

• Hired as Quality Coordinator and to ensure ISO:9001 compliance as auditor, and promoted to IMS manager • Coordinated the IMS process, auditing and certification • Tasked with development and implementation of HR strategies and policies to ensure administration, allocation of resources, and effective service and floor plant activities support • Managed hiring, training, certification, and integration of approximately 400 professionals in three months • Managed housing, scheduling, transport, and support of over 2,000 support personnel including the implementation of resources for daily activities and processes, and mobilization and demobilization of the job construction sites • Represented management and negotiated first non-work stoppage in over a decade, achieving the results of the Union agreement of 2014 and 2015 by utilizing business communication and negotiating skills Show less

Integrated System and Business Process Coordinator

• Aug 2008 - Jul 2013

• Assist in the preparation and maintenance of the company for IMS ( OHSAS 18001, ISO 14001, ISO 9001) Certification• Responsible for the Integrated Management System, receiving annual auditing certificate with high marks• Tested effectiveness of the Integrated Management System and the implementation of the policies and procedures in the IMS to attain company objectives• Monitored and audited the internal Management System of Suppliers, contractors and subcontractors and projects for the building of refinery components• Conducted monthly, bi-weekly, and yearly audits and reported accurate information upstream to directors• Utilized certification of Project Management skills (based on PMBOK) to manage full-life cycle of projects • Recommend measures on improving the Integrated Management System and maintain the Company’s Integrated Management System Certification• Coordinated Quality and HSE management system maintenance, on four job sites based on safety program Show less

Integrated Management System Consultant

• Sep 2004 - Jul 2008

• Hired by the nationalized Petroleum company as a IT contractor performing multiple remote, on-site audits throughout the country• Traveled to sites and implemented, audited, and certified the Management System (QMS, IMS and SMS) in all IT and Communication areas of Petrobras• Worked in numerous vertical silos of Quality Auditing including Security and Health and Integration• Led class-room based Computer Training, developing presentation skills and enhancing training capability• Directly trained over 2500 professionals in the management system tools and how to successfully implement them and streamline operations Show less

Quality Analyst

• Jul 2000 - Jul 2004

International Management Trainee

• Jan 1998 - Dec 1998