Executive Assistant to Chief Executive and Board Secretary

• Mar 2021 - Present

Supporting the CEO, Board and the Senior and Executive Leadership teams with strategic planning and implementation, annual plan progress tracking and regular meetings including but not limited to organising agenda, taking minutes and recording/ monitoring actions. Supporting the CEO, Board and the Senior and Executive Leadership teams with strategic planning and implementation, annual plan progress tracking and regular meetings including but not limited to organising agenda, taking minutes and recording/ monitoring actions.

Founder

• Mar 2020 - Present

Vitality Space is as much about movement as it is meditation, massage and connecting within; which empowers body confidence and strength physically and mentally. Vitality Space is as much about movement as it is meditation, massage and connecting within; which empowers body confidence and strength physically and mentally.

Yoga Instructor

• May 2016 - Present

Freelance Yoga Instructor for Les Mills Auckland Freelance Yoga Instructor for Les Mills Auckland

Executive Assistant

• Nov 2020 - Mar 2021

Working in the Auckland Policy Office supporting the Director of Urban and Infrastructure during a large project involving the reform of the Resource Management Act. Providing support in this fast-paced environment through diary and inbox management as well as travel booking, action tracking and support to the wider directorate. As the only EA in the Auckland office, this position is the point of contact for liaising regularly with the Head Office in Wellington Working in the Auckland Policy Office supporting the Director of Urban and Infrastructure during a large project involving the reform of the Resource Management Act. Providing support in this fast-paced environment through diary and inbox management as well as travel booking, action tracking and support to the wider directorate. As the only EA in the Auckland office, this position is the point of contact for liaising regularly with the Head Office in Wellington

Executive Assistant

• Oct 2020 - Nov 2020

Supporting a high-pressured head of department, ensuring she had everything she needed for her day ahead and clear priorities. This was achieved through extensive diary and inbox management as well as creating agendas, taking minutes and tracking progress of actions Supporting a high-pressured head of department, ensuring she had everything she needed for her day ahead and clear priorities. This was achieved through extensive diary and inbox management as well as creating agendas, taking minutes and tracking progress of actions

Executive Assistant To Chief Executive Officer and Chief Financial Officer

• Aug 2020 - Sep 2020

Responsibilities: • Primary executive support to the CEO, CFO and COO of New Zealand’s largest urban public transport business. Providing administrative support such as diary and inbox management, expense coding, travel booking as well as creating agendas, taking minutes and tracking progress of actions Achievements: During my short time in this role, I identified multiple areas for improvement outside of my BAU responsibilities where I could add value to the business, such as: • File management – Implemented new email filing system for the CEO and created a shared confidential folder for all exec and board documents to be stored going forwards • Internal Communications - Spearheaded efforts to improve the level of internal communications - Updated the H&S Board to reflect current first aiders, fire-wardens and Covid guidelines, requested all NZ bus staff use latest email signature design for uniformity across the business and set Xmas stand down dates with the exec • Team Culture – Following a large restructure in the business, I identified the desire for a team culture focus. I then organised a welcome morning tea for all the new staff, planned the office Xmas party and devised a team-based kitchen rota • Reporting – Streamlined multiple weekly data tracking processes by collating data into an annual spreadsheet for easy tracking and comparison of vehicle and driver statistics • Social Media and Website Maintenance - Created banner image for the companies Linked in and Facebook pages and reviewed the company’s website content for updates • Policy & Procedure - Created a travel policy from scratch and a staff leave tracker • Office Move - Started plans to assist with the office HQ move including preparation for updating addressed stationery, ordering moving boxes and planning an office clear out Show less

Executive Assistant

• Mar 2020 - Jul 2020

Responsibilities: • Providing executive support such as diary and inbox management, invoicing, expenses and travel. Ensured committee and board papers were on time, created agendas recorded minutes. • Provided further support to the Internal Communications and Events teams as required • Tracked staff Wellbeing & Safety inductions, business observations, first-aid supplies across the Auckland office and organising first-aider certification Achievements: • Managed a complex project during the COVID19 pandemic that ensured all TVNZ staff (Auckland and regionally based) received a flu vaccination • Improved wellness through teaching online staff mindfulness and Yoga classes during lockdown Show less

Executive Assistant, Department of Environment & Science

• Oct 2019 - Jan 2020

Responsibilities: • Employed on recommendation providing business support to the Executive Director including recruitment, management of the branch mailbox, co-ordination of the Ministerial and Executive Correspondence System, project research and support, travel arrangements plus diary and inbox management Achievements: • Delivered very popular daily Stretch breaks that improved staff productivity, morale and health • Designed and implemented an all staff kitchen schedule which helped recognise certain team members historical efforts and built a stronger team culture Show less

Senior Admin Officer

• Apr 2019 - Sep 2019

• Governance, recruitment and project support including creating and maintaining project databases and managing project mailbox • Management and reporting of unit budgets and finance tasks, including petty-cash claims, processing expenses and raising/maintaining purchase orders • Executive support such as travel bookings, diary management and extensive inbox support • Coordinated agendas, minutes, action lists and papers for internal and external meetings Achievements: • Dramatically improved team culture by designing and implementing team building, recognition and wellness initiatives which increased team morale and productivity Show less

Operations Executive

• Nov 2018 - Jul 2019

Responsibilities: • Managing the day to day operations of this rapidly growing health charity. Including sole charge of marketing, social-media, communications, merchandise sales and events. This included managing merchandise stock levels, coding expenses and organising trustee meetings. Achievements: • Organised and directed a professional photoshoot to improve the charities professional image • Sourced a locally based web designer to take the charity website from a holding page to a fully interactive 7-page site. This included writing and designing all content and ensuring ongoing updates were implemented • Streamlined the charities social media accounts to one combined hosting platform, created an annual content calendar and regularly reviewed post analytics • Established this new position and created an Operations manual Show less

Executive Assistant

• Feb 2019 - Mar 2019

Responsibilities: • Supporting the Executive Manager of Education and Training with meeting and committee organisation in addition to extensive end-to-end recruitment, diary management and travel arrangements Achievements: • Rapidly learnt the end-to-end recruitment process independently and successfully process Responsibilities: • Supporting the Executive Manager of Education and Training with meeting and committee organisation in addition to extensive end-to-end recruitment, diary management and travel arrangements Achievements: • Rapidly learnt the end-to-end recruitment process independently and successfully process

Group Fitness Instructor

• Oct 2018 - Jan 2019

Teaching weekly Yoga, Pilates and Spin classes Teaching weekly Yoga, Pilates and Spin classes

Executive Assistant (Temp)

• Oct 2018 - Oct 2018

Working as a temp through REED Recruitment as an Executive Assistant and the Cardiff & Vale University Health board supporting the Director of Finance and the Director of Planning. Working as a temp through REED Recruitment as an Executive Assistant and the Cardiff & Vale University Health board supporting the Director of Finance and the Director of Planning.

Community Engagement Manager and Mutli Disciplined Instructor

• Feb 2018 - Aug 2018

Responsibilities: • Promoted and raised awareness of the studios by proactively liaising with local business, educational and health facilities and created and maintained a community engagement database • Assisted with the day to day running of this high end boutique Yoga & Pilates Studio. Including Marketing, Social Media, Customer Service and Retention, Studio presentation, Sales, Admin as well as teaching classes and offering Sports Massage • Created a staff training manual Responsibilities: • Promoted and raised awareness of the studios by proactively liaising with local business, educational and health facilities and created and maintained a community engagement database • Assisted with the day to day running of this high end boutique Yoga & Pilates Studio. Including Marketing, Social Media, Customer Service and Retention, Studio presentation, Sales, Admin as well as teaching classes and offering Sports Massage • Created a staff training manual

Lead Singer

• Jul 2017 - Aug 2018

Auckland's premier covers band for Weddings, Corporate events and local venues performing songs from the 60's to the present day. Auckland's premier covers band for Weddings, Corporate events and local venues performing songs from the 60's to the present day.

Fitness Specialist

• May 2014 - Jul 2018

Working as a freelance group fitness instructor across various clubs in the including Les Mills, Habit, Auckland Council Leisure, District Fitness teaching Yoga, Pilates, Spin, Zumba and Aqua. Working as a freelance group fitness instructor across various clubs in the including Les Mills, Habit, Auckland Council Leisure, District Fitness teaching Yoga, Pilates, Spin, Zumba and Aqua.

Personal Assistant (part time)

• Sep 2017 - Feb 2018

Responsibilities: • Diary management, quality assurance, expense management and meeting coordination for 4 partners • Working with APS to ensure fees and client work is up to date including CRM client records • Being the go-to person for quality control, fine-tuning all client facing documents to ensure Deloitte standard quality Responsibilities: • Diary management, quality assurance, expense management and meeting coordination for 4 partners • Working with APS to ensure fees and client work is up to date including CRM client records • Being the go-to person for quality control, fine-tuning all client facing documents to ensure Deloitte standard quality

Office Manager (part time)

• Oct 2016 - Sep 2017

Responsibilities: • Organised meetings and events, arranged travel, accommodation and catering • Prepared and circulated documentation and presentations for meetings including set up equipment • Ownership of client management system (Setting up new clients, closing projects) • Monitor car parks, access cards and petty cash and well as expense management • The go to person for organising maintenance work, office supplies and couriers • Answer/ screen any incoming calls and greet all visitors Achievements: • Implemented name signage for meeting rooms to improve the feel of the office for clients Show less

Lead Singer & Backing Vocals

• Oct 2015 - Jun 2017

Singing Lead and backing for a 7 piece function band specialising in vocal harmony. Singing Lead and backing for a 7 piece function band specialising in vocal harmony.

Personal Assistant

• Dec 2013 - Aug 2016

Responsibilities: • Managed multiple complex diaries while prioritising clashes and considering global time zones • Organised meetings and team-building events including arranging travel, accommodation and catering • Responsible for unit finance tasks including expense coding and raising purchase orders • Prepared and circulated agendas, set up presentation equipment and recorded minutes Achievements: • Promoted in May 2014 to the permanent role of PERSONAL ASSISTANT Global Ingredients • Handpicked by reputation for role of PERSONAL ASSISTANT, Global Operations • Sole management of multiple large company events as part of my professional development plan which included writing articles for the intranet, internal comms to all staff and consulting with external contacts Show less

Owner & Founder

• Nov 2007 - Oct 2013

Responsibilities: • Set up all processes, systems and accounting procedures required for a successful small business • Responsible for all administration, communications and social media management • Promoted the business through effective advertising, regular newsletters and innovative marketing initiatives, such as special offers and prizes for existing and prospective clients • Created and updated the company website on a regular basis • Assessed clients and recommended tailored training options which enabled them to achieve their fitness goals • Choreographed teaching materials and taught numerous classes, private sessions and school physical education classes Achievements: • Successfully established Vitality Fitness Training from a start-up venture to a viable business with 154 permanent members, not including casual clients and produced and sold my own double-sided fitness DVD. • Organised various charity events including a mammoth Zumbathon attended by 150 people. The event, which successfully showcased the business for free, raised £1K for Sport Relief Show less

Master Trainer and Presenter

• May 2011 - Dec 2011

Presenting at Fitness Expos like Leisure Industry Week in Birmingham's NEC Arena as well as training new fitness professionals to become Spin Instructors Presenting at Fitness Expos like Leisure Industry Week in Birmingham's NEC Arena as well as training new fitness professionals to become Spin Instructors

Group Fitness Manager

• Apr 2010 - Oct 2010

Working full time in a resort in Greece, I independently taught 36 group fitness classes a week, in addition to offering individual Personal Training sessions. I have since been invited back and worked for this company as a cover instructor. I taught a wide range of classes during my time with Neilson: Aerobics and Body Conditioning, Power Walks, Stability Ball, Stretch & Relax, Yoga, Pilates, Cardio Kick, Deep water Aqua Aerobics, Fab Abs, Beach Bootcamp, Guided Walks, Gym circuits, Dance & sessions for the Kids Clubs Show less

Gym Instructor

• Jan 2010 - Apr 2010

Working part time at Fitness First gave me confidence in training clients and working outside of the studio. I worked predominantly with new members helping them discover what the gym had to offer and tailoring sessions to their goals Working part time at Fitness First gave me confidence in training clients and working outside of the studio. I worked predominantly with new members helping them discover what the gym had to offer and tailoring sessions to their goals

Personal Assistant

• Jan 2008 - Dec 2009