Group Functions Co-ordinator

• Sep 2020 - Present

Promotion into the role of Group Functions Co-ordinator at EMIS.(EMIS is the parent company of Patient)- Update employee records from HR notices regarding new starters, leavers etc.- Assist colleagues with acquiring office furniture for their homes.- Work with our external furniture team to arrange delivery and/or collection of requested items.- Assist the Health and Safety manager with the DSE assessments and furniture co-ordination for specialist requests.- Complete analytical reports on requests.- Responsible for our monthly Environmental team meetings and minute taking.- Responsible for quarterly companywide environment-based Intranet informative posts. - I work closely and assist our Health and Safety and Environment manager, regarding ESG reporting.- Assist with the temporary needs of a London working space.- Organise HR and Group Functions Christmas/social events- Process purchase orders and invoices related to my role

Office Manager and PA

• Mar 2018 - Sep 2020

- First person onsite daily. I ensured the building was set up for guests and employees, cleaning checks completed and health and safety queries noted and remedied.- I managed the CEO's work flow, travel arrangement, expenses and general ad hoc requests.- Oversaw the maintenance and up keep of the office and co-ordinate the completion of the any works.- Managed social events, staff morale events and celebrations.- Oversaw the front desk duties for the building. - Assisted with senior team member’s travel.- Worked with the HR manager regarding new starter sourcing and onboarding.- Co-ordinated and purchased all IT equipment.- Liaised with our parent company to ensure IT and stationery ordering is managed.- Health and Safety officer, DSE VDU Desk assessor trained, First Aider and Fire Marshall

Office Manager and PA

• Feb 2017 - Feb 2018

- Office Manager to the building and PA to the CEO, CFO and COO.- First person onsite daily to ensure the building was set up for guests and employees, cleaning checks completed and health and safety queries noted and remedied.- Manage the CEO's, CFO's and COO's diary, travel arrangements, expenses and daily tasks upon request.- Meeting room diary management- Onsite stock and archive management- Oversaw all health and safety requirements for the office.- Assisted the search and set up of a new office space.- Oversaw the maintenance and up keep of the office and coordinated the completion of the works.- Social events management- Office holiday and sick leave record keeping

Studio Manager

• Oct 2015 - Dec 2016

- First onsite to open the office, inspect morning cleaners work and correct the outward appearance of the office- I managed 2 reception employees plus the daytime cleaning team across 2 offices.- Responsible for breakfast club set up by 9am daily.- Meeting room diary management.- Health and safety checks throughout the day.-- Manage a budget for facilities and worked closely with finance and HR team - Assisted the recruitment team with sourcing duties and interview preparation.- High end catering co-ordination- Oversaw the office move and opening of Natives 2nd site. - I worked closely with the onsite workshop manager to assist with health and safety issues and ordering of supplies- Health and Safety officer, DSE VDU Desk assessor trained, First Aider and Fire Marshall- Sign off invoices and manage Petty Cash

Office Manager

• Jul 2013 - Oct 2015

- First on site to ensure the office is fit for purpose. I.e. correct temperature, lights are working, meeting room furniture in place etc.- Managed a team of 6 which included office runners and post person. - Monitored incoming emails for the Facilities Manager and Group Core Services inbox.- Managed Office Services ticketing system.- Responsible for First Aid and COSHH documents.- Ensured the IT department action staff requests at both London offices.- Managed the day and evening cleaning team.- Worked closely with the building management team across both London offices.- Organised and coordinated the monthly social office events. This included budgeting, coordinating the setup, theme and catering.- Diary management.- Meeting room scheduling and management.- Updating floor plans with new starters and desk moves.- Petty cash and reconciling the monthly reports.- Maintained both offices outwards appearance.- Team holiday recording.- Conducted weekly team meetings.- Completed performance reviews for my team members.

Personal Assistant and Office Manager

• Aug 2011 - Dec 2012

Day to day tasks included- Complex electronic diary management for the MD- UK and international travel arrangements- Restaurant bookings, hotels, taxis, couriers, concert tickets and hospitality packages.- Organised Staff social events- Assisted customers with merchandise order queries- Petty cash handling and monthly reports to the CFO- MDs collation of expenses for the CFO- Co-ordinating and part project managing an office move- Project managed the staff archive and confidential waste destruction- Destruction of old merchandise and charity co-ordination- Sourcing removal company and being the first point of contact regarding costing, timings etc.- Team leader to temp staff sourced for office move project- Assisted the CEO with completing health and safety tasks - First point of contact for all topics regarding facilities.- Office Manager for the Warehouse in Bromley by Bow- Staff inductions, IT set ups and training record keeping.- Front of house service- Maintained the meeting room diary, organising guest lunches and arranging arrival of samples- Assisted in assembling merchandise at busy periods

Personal Assistant

• Oct 2010 - Jul 2011

Day to day tasks included:• PA to the MD and support PA to 3 managers. o Electronic Diary management, o UK, Indian and Europe based travel and hotel arrangements, o Visa applications o Dinner reservations for the MD, managers and frequent visitors for other global offices o Pharmaceutical ‘New Product’ contract amendments signing, scanning and tracking o Assisting with PowerPoint presentations• Greeting guests and arranging refreshments• Organising staff social events• Completed weekly fire marshal and first aid checks• Answering the telephone• Co-ordinating 2010s CPHI pharmaceutical event in Paris o I hosted a 50+ client dinner on the Bateaux Mouche River Sienne Tour Diary managed HOD throughout the experience and assisted new contacts o I maintained the trade show space to a high professional standard o Assisted other Glenmark staff with lunch, travel assistance within Paris etc

Personal Assistant and Receptionist

• Dec 2006 - Sep 2010