Document Controller

• Jun 2022 - Present

Data Processing Supervisor

• Jan 2021 - Present

Responsibilities:• Oversee, coach and mentor the Data department staff (regionally)• Perform bi-annual performance appraisals of direct reports as per HR deadlines• Monitor the performance of the regional HO/MRF Data Capturers and Data Administrators by checking thecapturing reports, SLA’s and outstanding collections on a daily basis, and raise and resolve any issues with therelevant staff.• Ensure backup staff is in place for MRF capturing when the permanent Data Capturer at the facility is not available.• Analyze the company’s internal data collection and capturing processes and suggest improvements to theseprocesses.• Submit a weekly SLA report, indicating where the largest delays are in our processes and suggestions on how toresolve those issues. Data collection• Ensure that capturing deadlines are met and all required data is captured and approved on the company’selectronic system and within the department’s deadlines (as stipulated in the department’s SLA) weighbridge slips (incoming, outgoing and transferred material) o Safe disposal documents o Selected Transport, IT,HR, CRM and Sales documents• Oversee the gathering and capturing of data from third-party service providers and ensure it is captured in time forclient reports or by the 10th of each month (whichever comes first).• Ensure that all required documentation is electronically available. Data management• Create new client entities on the company’s reporting platform• Configure, analyze and confirm commercial rebate reports and approve payments with the finance departmentcommunication• Send out client reports according to their respective due dates and requirements• Communicate with new clients regarding login details for new client statistics accounts• Respond to clients’ reporting requests and queries• Attend client meetings when required Show less

Office Administrator

• Nov 2016 - Dec 2020

Responsibilities:• Co-ordinating general office operations in different areas• Attending to ad-hoc tasks as instructed• Relieve receptionist as and when needed• Capturing customer month end volume report• Verifying and sending month end volume report to customers• Placing of all ad hoc purchase orders• Ensure that all supplier invoices are captured on accounting system• Uploading and sending statements to relevant clients• Checking customer invoices corresponds with documentation• Put together customer month end packs• Responsible for running daily sales report• Attend to customer queries relating to their account• Assist with all debtors functions• Adhere to all deadlines set by management• Dealing with all customers queries• Internal Auditing• Assist auditors with any specific queries• Stock Counts• Receiving & signing for stock• Making sure it is stored correctly• Distribution of stock to the relevant parties• Arranges meetings by scheduling appropriate meeting times, booking rooms, and planning refreshments•Manages reception area and looks after visitors•Answers phone calls and transfers them as necessary•Maintains stock lists and orders office supplies as needed Show less

Operations Processor

• Sep 2012 - Oct 2016

Responsibilities:• Create bookings• Calling customers to ensure loads have been collected• Check and verify documentation from transport• Raising supplier invoices• Capture loads on report• Check and email monthly volume report to customer• Dealing with all queries• Ad hoc requests by the Finance Management team• Raising invoices• Internal Auditing• Answering calls & taking messages•Welcoming visitors

Billing Administrator

• Aug 2011 - Sep 2012

Responsibilities:• Capturing and processing of all financial administrative tasks and transactions onto Pastel.• Capturing of all invoices received from suppliers and service providers daily.• Capturing and creating of inventory items• Obtaining creditors statements on a monthly basis and reconcile it back to the accounting records.• Prepare monthly creditors and debtors reconciliations and resolve queries of creditors and/or debtors and ensurethat accounts receivable/payable sub-ledgers balance with the general ledger• Generate invoices for all monthly inter-company billings relating to salaries, operational expenses• Generate customer invoices for external customers• Collection and following up on outstanding receivables• Petty Cash processing and reconciliations.• Monthly bank reconciliations.•Answering calls & taking messages•Welcoming visitors Show less

Billing Clerk

• Jun 2010 - Jul 2011

Raising invoices • Filling statements • General Administration • POD’s and receiving slips • Running company payroll on Pastel Partner • Generate pay slips for contractors Raising invoices • Filling statements • General Administration • POD’s and receiving slips • Running company payroll on Pastel Partner • Generate pay slips for contractors