Experience

Evrst Business Solutions (Recruitment)

• Biotechnology Research
• 1 - 100 Employee

• Company Administrator

  • May 2006 - Present

  Office/ Administration: Diarise all consultants appointments and interviews Reception and switchboard duties (6 lines and 12 extensions) Screen calls and attending to telephonic enquiries Type all candidate CVs Load all new specs on relevant sites. Request and administer all checks (Lexis Nexis) Supervise support staff (researchers/ garden/ cleaning) Liaise with other offices regarding office management Design admin filing system and ensure filing systems are maintained and up to date Plan and implement office systems, layout and equipment procurement Arrange catering and venues for office functions Pro-actively improve the office process Compile and maintain the company procedure and orientation manuals Make detailed arrangements for workshops and meetings Facilities Management (Co-ordinate maintenance, plumbing, office equipment and office requirement purchases) Order office stationary, consumable and management thereof IT/ Network Support: Provide IT support to all staff Set up computers and software Keep record of and updating/changing security passwords Set up new email accounts Ensure internet/ network access at all times Report any problem to service providers Accounting: Load new clients on Pastel Prepare pro forma invoices Invoice on Pastel Load all payments Creditor’s functions i.e. receiving invoices, making out payment requisitions and queries Record keeping of all payments Petty cash management and reconciling Liaise with accountant regarding any accounting problems Personal Assistant duties: Dairy management for MD and consultants Run errands for MD (when required) Liaise and communicate on behalf of MD Book flights and accommodation Type all documents Complete and submit tenders Human Resources: Maintain employee records Manage and update company documents Update employee information Employee induction and orientation Manage attendance register Leave record management Show less



Helen Joseph Hospital

• Facilities Manager

  • Oct 2005 - Jul 2006

  Manage the Directorate Facilities Services for the hospitalManage and oversee the space planning and related servicesSupervise a team of technical staff and to ensure the smooth running of the day-to-day operations of hospital, residence and office premisesSupervise a team of property staff in providing day-to-day building services, system operation and building maintenance works for the hospital, residence and office premisesManage procurement processes in line with Government legislation and PFMAGet quotations from suppliers and external contractors for goods, services and work contracts relating to repairs and regular maintenance servicesProcure facilities as and when requiredOversee implementation of energy efficiency measuresManage lease agreements of residenceManage SLAs and contractor agreementsManage logistical servicesManage the provision and maintenance of office accommodation and related functionsAdminister service contracts in line with related legislative frameworkMonitor service level agreements and contractsManage OHAS and Security issuesEnsure control over budget/expenditure in the departmentAsset management Show less

• Principal Personnel Officer

  • Jun 1994 - Sep 2005

  Implement and monitor human resources management strategies, policies and plans to meet business needsImplement recruitment and hiring processes and decisions to ensure the organisation is at all times correctly staffed by the right number of people with the skills relevant delivery needsCo-ordinate the recruitment, selection and appointment of members which includes preparation of advertisements, screening of applications, arranging of selection committees and administering of the implementation of appointment decisionsAdvise and assist managers on Recruitment and Selection practices and policy matters Ensure compilation with Human Resources-related statutory requirementsAdminister Service Benefits of employees such as leave, service terminations and housingProvide 100% support service when required to all employees in Human Resources Management, Provinces and ProgrammesManage staff and other resourcesCo-ordinate the administration of performance management processes and the disclosure of financial interests of membersCo-ordinate the administration of diverse Human Resource matters such as appointments, transfers, probation reviews, termination of services, acting allowances, detached duties and salary audits of employeesAssist with the management of Persal database and provision of periodic reportsFacilitate the resolution of HR enquiriesSupervising subordinates in the section Show less

• Administration Officer

  • Jun 1991 - Jun 1994