Experience

GL events Japan K.K.

• Japan
• Events Services
• 1 - 100 Employee

• Project Assistant

  • Sep 2019 - Present

  Working not only as a project assistant, but also as an administration person and a task optimizer. As a project assistant -.Handling communications between foreign staff and Japanese counterparts. -.Translated conversations in meetings and documents/email in Japanese ⇔ English. -.Making meeting minutes -.Following up project tasks for our members and people of other companies as counterparts so that the projects go without delay. -.Making purchase orders -.Checking invoices before passing the payment -.Making variety of reports from the company on purchase orders and invoices. As an administration person -.Arranging a visa for our foreign members with communicating with an attorney and the -.officers of the Olympic Committee in a situation that the border is closed. -.Arranging the air tickets, apartments, hotels and cars for our foreign staff. -.Arranging the mobile phones and PCs for the foreign and Japanese staff and controlling these items in creating an inventory. -.Purchasing office supplies as demand. As a task optimizer -.Analyzed a situation on purchase orders until the payment to know how many processes and how many man-hours were required. -.Created a system to make purchase orders and control them and the payment records and a data base to manage it by excel with macros. -.Introduced a new rule to control the invoice management to prevent missing invoices and missing payment. -.Introduced a new system to prevent a situation that some purchase orders were lost during approval procedure. -.Found a free web tool for the approval with limitation of users and checked if this system could be accepted and work in this company. -.Introduced it officially after 1 year trial with confirmation of its adaptation to the company. The above 2 new changes worked quite efficiently for working at home because of the Covid-19. Show less



Western associates

• United Kingdom
• Real Estate

• Sales Administrator

  • Aug 2014 - May 2019

  In charge of Aerolineas Argentina, Air Astana, Trains (Trenitalia and Renfe), Air Promotion Group’s services (outsourcing for airline companies) and cooperated for Thai Lion Air. -.Responded inquiries on air tickets’ regulations from travel agencies. -.Handled carefully variety of questions and requests from end-users on the phone or by email about air tickets, train tickets and their services while checking each counterpart in foreign countries in Japanese and in English -.Managed claims from travel agencies and end-users. -.Collected information on the Japan market from travel agencies, magazines and websites. -.Monthly tallied the sales result in Japan regarding about 30 airline companies, prepared sales and marketing reports and reported directly to each airline company. -.Prepared presentations for airline companies in English for my director, other colleagues and myself -.Project seminars on our services to travel agencies, arranged necessary things (scheduling, place, drink and food, document, etc.) and gave them by myself. -.Arranged the preparation for participating a Tourism EXPO Japan as a representative for T-.renitalia (a Italian railway company) and participated to a workshop organized by ENIT (Italian Tourist Office) to develop the B2B market. -.Composed presentations and flyers about our services -.Participated to meetings with counterparts from foreign countries and wrote their minutes. -.Translating agreements in English into Japanese -.Prepared agreements in Japanese for Japanese travel agencies. -.Made estimate sheets after checking conditions and purchase price with a corresponding airline company each time. -.Created templates of company document as estimate sheets, cover letters, envelopes, etc) -.Translated websites for Trenitalia and RENFE from English/Spanish to Japanese. -.Assisted a communication with the Spanish counterpart and the SEO expert. Show less



Vorwerk Group

• Germany
• Manufacturing
• 700 & Above Employee

• Training Manager

  • Apr 2012 - Jul 2013

  Trainer for sales people Grasped the current situation and assignments to visit each sales offices in Japan. Studied efficient training to solve the assignments. Booked accommodation and transportation for my business trips. Interpreted communication between sales and German president. Trainer for sales people Grasped the current situation and assignments to visit each sales offices in Japan. Studied efficient training to solve the assignments. Booked accommodation and transportation for my business trips. Interpreted communication between sales and German president.



Transpo International Vietnam Ltd.

• Sales Manager

  • Jun 2008 - Dec 2011

  Sales manager for Japanese in Vietnam Handled alone all concerning matters about international moving of household goods for Japanese expatriates in Vietnam as Yamatane Vietnam. (30 Vietnamese, 1 French and me in the Hanoi office) Sales manager for Japanese in Vietnam Handled alone all concerning matters about international moving of household goods for Japanese expatriates in Vietnam as Yamatane Vietnam. (30 Vietnamese, 1 French and me in the Hanoi office)