Project Coordinator

• Dec 2022 - Present

Staff Accountant

• Jul 2022 - Dec 2022

Administrator of Finance

• Jan 2020 - Aug 2022

Manage finance department, leading the daily tasks of setting up projects, invoicing customers, information recording and making collection efforts. I perform daily and monthly financial reporting and control access to projects for staff. I set up all new customers, vendors and create all Standard Operating Procedures for the finance department. I’ve led two company milestones to success: the transition to our parent company’s systems, processes and financials as well as our first internal audit. Lastly, I manage the HIB process for immigrant staff. Show less

Extramural Support Assistant

• Mar 2019 - Jan 2020

I coordinated the quarterly grant review meetings for 3 Scientific Review Officers from conception to completion. This process included hotel booking, developing meeting materials, and meeting management. Post-meeting, I processed the summary statements, verified, approved, reimbursed the meeting expenses. I processed the travel orders for council members of the quarterly NAGMS Council Meetings, processing travel authorizations, itineraries, and reimbursements. I coordinated the quarterly grant review meetings for 3 Scientific Review Officers from conception to completion. This process included hotel booking, developing meeting materials, and meeting management. Post-meeting, I processed the summary statements, verified, approved, reimbursed the meeting expenses. I processed the travel orders for council members of the quarterly NAGMS Council Meetings, processing travel authorizations, itineraries, and reimbursements.

Administrative Assistant

• Jan 2019 - Mar 2019

Created the administrative services department within the FDA Library. I managed/completed the design project of the FDA Library Service Handouts (that described to the entire FDA Organization what services the FDA Library offers). I coordinated meetings, managed calendars, and recorded minutes. I created the Standard Operating Procedures for several administrative processes. I assisted in the weeding project of the FDA Library, which was crucial to their relocation plan. Created the administrative services department within the FDA Library. I managed/completed the design project of the FDA Library Service Handouts (that described to the entire FDA Organization what services the FDA Library offers). I coordinated meetings, managed calendars, and recorded minutes. I created the Standard Operating Procedures for several administrative processes. I assisted in the weeding project of the FDA Library, which was crucial to their relocation plan.

Executive Assistant

• Sep 2018 - Dec 2018

I managed the calendar of the acting director of the Office of the Chief Auditor, processed travel authorizations, and expense reports. I assisted with the smooth run of the Standing Advisory Group (SAG) meeting. I arranged public meetings of audit committee members, preparing the meeting materials and coordinated the lunch menu. I managed the calendar of the acting director of the Office of the Chief Auditor, processed travel authorizations, and expense reports. I assisted with the smooth run of the Standing Advisory Group (SAG) meeting. I arranged public meetings of audit committee members, preparing the meeting materials and coordinated the lunch menu.

Program Assistant

• Dec 2016 - Aug 2018

I was the assistant to the acting director of the division in support of both her roles as Acting Division Director and Senior Advisor to the Deputy Assistant Secretary for Minority Health. Including the division director, I managed the calendar of the entire division staff, coordinated travel arrangements/reimbursements, set up meetings, and compiled reports. I proofread/edited the manuscripts, data briefs, and talking points of the division subject matter experts and prepared the confidential clearance packages, obtaining required approvals. I assisted in the Advisory Committee on Minority Health (ACMH) and American Indian and Alaska Native Health Research Advisory Council (HRAC) meetings, processing corresponding documentation. I conducted research on potential speaking engagements and conferences related to the initiatives of the Assistant Secretary of Health. Show less

Compliance Processor

• Feb 2014 - Dec 2016

I phone interviewed all new annuitants, examining their settlement agreements, court orders and contract documents for red flags of potential mental capacity concerns. Upon discovery, I would alert assigned office counsel for their recommendation of legal representation for the annuitant. I ran lien searches, credit checks and processed pay advances for the annuitant. I created the SOPs of compliance procedures for the department. I phone interviewed all new annuitants, examining their settlement agreements, court orders and contract documents for red flags of potential mental capacity concerns. Upon discovery, I would alert assigned office counsel for their recommendation of legal representation for the annuitant. I ran lien searches, credit checks and processed pay advances for the annuitant. I created the SOPs of compliance procedures for the department.

Personal Assistant/Independent Contractor

• Dec 2012 - Sep 2013

As the personal assistant to the company owner, I prepared and edited his business proposals to new clients and assisted Mr. Mannan with any typing assignments that needed to be done always using Microsoft Word. I ran business errands and performed data research on upcoming musical events. I managed Mr. Mannan’s calendar and assisted in booking his shows and scheduling his meetings. Whenever it was needed, I put together business proposals in the form of presentations using PowerPoint in order to display to prospective clients the services Mr. Mannan provided. Show less

Customer Service Representative/Reception

• Apr 2012 - Nov 2012

First point of contact for the company as receptionist, I received all new customer orders via call in and walk in. I also received/assisted with all customer inquiries, complaints, and requests, processed all work orders, tracked and scheduled all deliveries. First point of contact for the company as receptionist, I received all new customer orders via call in and walk in. I also received/assisted with all customer inquiries, complaints, and requests, processed all work orders, tracked and scheduled all deliveries.

Office Manager/Production Manager

• Jan 2009 - Feb 2012

I oversaw all production, engraving foreign languages onto keyboards using a compatible software between the computer and CNC Engraving Machine, completing 100% of the engraving orders. The extensive work consisted of dismantling the keys of the keyboard, engraving the customer’s language of choice onto the keys row by row, re-assembling the keyboards and painting the engravings in the color of choice. I performed the quality assurance of the merchandise and shipped them off to the customer locations, which were different corporations large and small, and sometimes individuals. As one of the original staffers of that office, I naturally filled the role of human resources and assisted in the hiring process of new employees and trained new cnc operators. I took control of the merchandise inventory, keeping count of the keyboards in stock. I created the customer invoices for each new order using QuickBooks. Show less

Evidence Manager

• Nov 2006 - Nov 2008

I created the new department and role of Evidence Management, which every forensic consulting office was required to have. I gathered all the evidence collected by the forensic mechanical engineers, fire and civil consultants and created the storage system. I logged, stored, tracked, and billed all the evidence collected and created all the associated correspondence: invoices, decision letters, confirmation letters and transmittal letters. I created the SOP for the newly created position, outlining how to log, bill and safely store evidence for future evidence managers for the company. As receptionist, I took control of the front desk taking in and processing new assignments using the Salesforce software. I sent out/received mail, coordinated office lunches, recorded the minutes to meetings, and took on heavy scanning projects (primarily court depositions, settlement agreements and other court documents), and reviewed invoices. I proofread engineer reports, formatting them according to company standards. Show less