Experience

AIG

• Egypt
• Oil and Gas
• 1 - 100 Employee

• Administration Manager

  • Apr 2019 - Present

  Egypt  Providing all the administrative support to the Managing Director.  Office meeting arrangements  Direct and monitor the daily office operations.  Supervise and monitor the work of administrative staff.  Attending financial planning meetings.  Managing the budget for the office.  Follow-up LGs issuance, Tenders and Invoices submission for our vendors.  Review of incoming financial requests such purchase requests, purchase orders, etc. and doing  the digging to… Show more  Providing all the administrative support to the Managing Director.  Office meeting arrangements  Direct and monitor the daily office operations.  Supervise and monitor the work of administrative staff.  Attending financial planning meetings.  Managing the budget for the office.  Follow-up LGs issuance, Tenders and Invoices submission for our vendors.  Review of incoming financial requests such purchase requests, purchase orders, etc. and doing  the digging to ensure all procedures have been followed.  Coordinate daily schedules of the Office Messengers.  Ensure that all policies, procedures, processes and standard operating procedures are applied  correctly and followed thoroughly to ensure a standardized process.  Plan, execute and moderate / take part in events.  Ad-hoc tasks.  Check and approve airline ticket and hotel prices.  Make travel arrangements.  Managing probationary performance evaluations and providing coaching and support for  involuntary terminations.  Supervise initial set up for newly hired (phone, laptop, id, seating, etc.)  Implementing the performance appraisal plan and following up on performance improvement  plans for employees to make sure they are supported in improving their performance.  Identifying training and development needs through interviews with employees, appraisal schemes, and regular consultation with unit managers.  Managing the on-the-job training process to newly hired employees, as well as the orientation  program, onboarding plan, and engagement program. Show less



Smart links

• HR Generalist

  • Oct 2016 - Dec 2017

  Responsible of processing the HR operations of the employees’ life cycle such as hiring, onboarding/orientation, leaves and off-boarding. Maintains manual and electronic documents, files and records (e.g. personnel records, employee lists, etc.) for the purpose of providing accurate information in compliance with established guidelines. Develops a wide variety of written materials (e.g. forms, procedures, employee handbook, etc.) for the purpose of documenting activities… Show more Responsible of processing the HR operations of the employees’ life cycle such as hiring, onboarding/orientation, leaves and off-boarding. Maintains manual and electronic documents, files and records (e.g. personnel records, employee lists, etc.) for the purpose of providing accurate information in compliance with established guidelines. Develops a wide variety of written materials (e.g. forms, procedures, employee handbook, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information. Confer with management to develop or implement HR policies & procedures. Schedule training programs and coordinate training plans with managers. Show less



Amin International Group

• Office Manager

  • Jan 2015 - Jul 2016

   Oversee all daily office functions ensuring the organization and staff has a satisfying work environment.  Supervise and monitor the work of administrative staff.  Manage the arrangement and appointments agenda of the Managing Director in all; meetings, interviews, visits, occasions and normal or up normal activities.  Organize daily work and orientation related to Managing Director office to achieve the best use of the available resources and the time of Managing… Show more  Oversee all daily office functions ensuring the organization and staff has a satisfying work environment.  Supervise and monitor the work of administrative staff.  Manage the arrangement and appointments agenda of the Managing Director in all; meetings, interviews, visits, occasions and normal or up normal activities.  Organize daily work and orientation related to Managing Director office to achieve the best use of the available resources and the time of Managing Director.  Organize & prepare travel arrangements of Managing Director (Air tickets bookings, hotels, transportation) in addition to financial and administrative arrangements and related agenda.  Review correspondences and transactions delivered to Managing Director office.  Create and develops automated archiving system for all administrative work flow and correspondences.  Attend meetings with Managing Director, take meeting minutes.  Responsible for issuing Purchase Orders and follow up with Finance Dept.  Manage Office Supplies.  Responsible of processing the HR operations of the employees’ life cycle such as hiring, onboarding/orientation, leaves, transfers, promotions and off-boarding.  Schedule and conduct new employee orientations.  Assist, recommend, and schedule training and development courses.  Ensure all contracts are signed or renewed on time.  Responsible for all employee personnel files, day to day life cycle as HR letters, Visa processing, medical claims, and others.  Collect employee overtime for payroll calculation and insure with line manager.  Oversee special events for staff.

• Administrative Assistant

  • Jun 2011 - Dec 2014

   Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.  Open, sort, and distribute incoming correspondence, including faxes and email.  File and retrieve corporate documents, records, and reports.  Prepare responses to correspondence containing routine inquiries.  Perform general office duties such as ordering supplies, maintaining records and management systems.  Prepare agendas and make… Show more  Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.  Open, sort, and distribute incoming correspondence, including faxes and email.  File and retrieve corporate documents, records, and reports.  Prepare responses to correspondence containing routine inquiries.  Perform general office duties such as ordering supplies, maintaining records and management systems.  Prepare agendas and make arrangements for committee, board, and other meetings.  Manage the Managing Director’s Calendar  Make travel arrangements for executives.  Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.  Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.  Supervise other clerical staff.  Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.  Interpret administrative and operating policies and procedures for employees.  Maintain the filing system.  Report and monitor attendance system.  Responsible of the recruitment process including working with mangers to create job descriptions that accurately describe job purpose, screening CVs, coordinate interviews, interview job applicant, review job applications and evaluate applicants' skills.  Make database for all resumes.  Coordinate training programs.  Responsible for renewal all employees contract annually.  Organize employee activities such as social gathering and trips.  Responsible for filling system for employees files.  Coordinate exit interview process.



Travel Plus

• Administrator

  • Apr 2009 - May 2011

  Travel Plus Co. for Tourism Check Customer's Request. Compute cost of travel and accommodations. Book Hotel reservations Follow up on waiting list reservations. Review the Suppliers' invoices (Hotels, Cruises, and Restaurants). The preparation of the invoices for Travel Agents. Follow up the Agents Payments. Maintain the filing system and file all contracts and Correspondences. Handle Staff attendance and vacations. Make database for all resumes.Coordinate interviews between the managers and… Show more Check Customer's Request. Compute cost of travel and accommodations. Book Hotel reservations Follow up on waiting list reservations. Review the Suppliers' invoices (Hotels, Cruises, and Restaurants). The preparation of the invoices for Travel Agents. Follow up the Agents Payments. Maintain the filing system and file all contracts and Correspondences. Handle Staff attendance and vacations. Make database for all resumes.Coordinate interviews between the managers and candidates. Interview job applicants, review application, evaluate applicants’ skills. Show less