Walsh-Matias Brenda
Administrative Associate to the Dean of the UA Libraries at The University of Arizona- Claim this Profile
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Bio
Credentials
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Project Management
Brigham Young UniversityJan, 2009- Oct, 2024 -
Domestic Violence in Later Life
Pennsylvania Coalition Against Domestic ViolenceMar, 2002- Oct, 2024 -
Protection From Abuse Database
Pennsylvania Coalition Against Domestic ViolenceDec, 1998- Oct, 2024 -
Family Violence: A Community Response
Crime Victims Assistance Center, Inc., Binghamton, NYApr, 1998- Oct, 2024 -
Drug & Alcohol Training
Pennsylvania Coalition Against Domestic ViolenceJun, 1997- Oct, 2024 -
Domestic Violence Protocol
Lackawanna County Domestic Violence Task Force/District Attorney's OfficeMay, 1996- Oct, 2024
Experience
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University of Arizona
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United States
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Higher Education
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700 & Above Employee
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Administrative Associate to the Dean of the UA Libraries
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Jan 2013 - Present
Directly assists the Dean with:•Providing staff support for the Dean's university and national committees, and support the Dean's fundraising activities•Managing the Administrative Office and supervises one full-time employee•Researching, preparing drafts and/or responses to incoming correspondence •Coordinating and planning receptions, dinners and other special events •Managing the Dean's complex calendar, scheduling meetings and appointments and making travel arrangements and itineraries •Managing office documents and information, reviewing incoming mail and requests, prioritizing and triaging to appropriate individuals as necessary •Entering all outgoing correspondence into DocuWare •Receiving/screening/assisting/taking telephone messages from callers and visitors •Providing customer relations support by interacting with a wide variety of constituencies: students, faculty, appointed personnel, staff, citizens, regents, legislators, vice presidents, deans, Arizona Board of Regents, city/county/state/national officials, corporate executives, etc.•Training Library staff on the usage of The Raiser's Edge software and DocuWare electronic filing system•Providing meeting support by scheduling meetings, compiling and distributing meeting agendas, organizing meeting rooms, and recording, transcribing and distributing meeting minutes•Monitoring expenditures for various accounts and working with Library accountants and UA Foundation to ensure the timely payment of invoices; making recommendations for and initiating purchases, ordering office supplies, and being familiar with UA and Library policies governing Library and Foundation accounts and Purchase Card usage•Maintaining web pages and intranet sites for the Library Administration Office •The hiring, supervising, monitoring and coordinating the activities of student workers•Reviewing and approving timecards from direct reports in KRONOS timekeeping system for the staff of the Administration Office
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Administrative Associate
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Jun 2010 - Jan 2013
Directly assisted the Development Officer with:•Event planning - coordinated functions related to fundraising •Maintained The Raiser’s Edge database including data entry and creation of queries to produce reports•Prioritized daily workload to meet the needs of the Development Office operations •Provided meeting support by scheduling meetings, compiling and distributing meeting agendas, organizing meeting rooms, and recording, transcribing and distributing meeting minutes•Made travel reservations and itineraries •Monitored expenditures for various accounts and working with Library accountants and UA Foundation to ensure the timely payment of invoices; making recommendations for and initiating purchases, ordering office supplies, and being familiar with UA and Library policies governing Library and Foundation accounts and Purchase Card usage•Maintained web pages and intranet sites for the Library Development Office •Researched, summarized and analyzed information; calculated statistics, and compiled and manipulated data from databases to prepare special and recurring reports for the Development Office and Dean of Libraries•Provided customer relations support by interacting with internal and external University constituencies, including the Friends of the University Libraries Board of Directors, major donors, faculty, students and the general public•Served as initial contact person for the Development Office, providing information and interpretation of department policies, procedures, and operations and resolving problems within scope of my position•Served on the UA Foundation Raiser’s Edge User Group
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University of Arizona
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United States
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Higher Education
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700 & Above Employee
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Administrative Assistant
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Feb 2007 - Jan 2010
Served as Administrative Assistant for the Research, Support and Services Team •Event planning •Prioritizing daily workload and office functions to meet the needs of the RSS Team •Provided meeting support by scheduling meetings, compiling and distributing meeting agendas, organizing meeting rooms, and recording, transcribing and distributing meeting minutes •Making travel reservations and itineraries •Monitored expenditures for various accounts and working with Library accountants and UA Foundation to ensure the timely payment of invoices; making recommendations for and initiating purchases, ordering office supplies, and being familiar with UA and Library policies governing Library and Foundation accounts and Purchase Card usage •Maintained web pages and intranet sites for the Library website •The hiring, supervising, monitoring and coordinating the activities of student workers •Reviewed student employee timecards from direct reports in KRONOS timekeeping system •Provided customer relations support by interacting with faculty, students and the general public •Served as initial contact person for the RSS Team, providing information and interpretation of department policies, procedures, and operations and resolving problems within scope of my position
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Keystone College
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United States
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Higher Education
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200 - 300 Employee
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Division Assistant/Communication, Arts and Humanities
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2005 - 2006
•Provided administrative support to Division Chairperson, and all faculty members, as well as the following: WKVC Radio Station Night Shade Press The Key (newspaper) The Plume (literary magazine) •Served as department point of contact advising potential students of available programs and curriculum requirements •Updated online admissions files and tracked student progress; facilitated communications between students and academic advisors; assisted accepted students with registration at all orientations •Compiled data and created all academic reports for faculty •Organized all monthly division meetings, scribed and created official meeting minutes •Handled all travel arrangements and processed all expense reports •Processed all faculty book orders each semester •Developed and maintained researchable student files, reports, records, publications, regulations, directives, and other material •Served on Editorial Board of The Plume, Keystone College •Served on founding committee for The Gathering, a national writing conference held at Keystone College
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Women's Resource Center
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United States
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Non-profit Organizations
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1 - 100 Employee
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Hotline/Crisis Advocate
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1996 - 2005
•Provided empowerment and supportive counseling to victims of domestic violence and sexual assault •Conducted risk assessments and safety planning with clients •Monitored 24-hour hot line and authorized admitting residents on an emergency basis •Took part of an on-call rotation: responded to hospital, police and emergency based calls •Advocated with law enforcement and medical personnel for sensitive, appropriate service delivery •Participated as a trainer in the agency’s volunteer training and prevention/education program •Managed/trained new staff, interns and volunteers in all aspects of the crisis/hotline position •Implemented and maintained a two-county referral database for the agency •Implemented and managed the agency’s cell phone program •Interacted with the media as required
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Lackawanna College
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United States
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Higher Education
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300 - 400 Employee
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student
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1998 - 1999
Majored in Human Resources and Business Administration Majored in Human Resources and Business Administration
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Education
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2003 - 2006
Keystone College
Bachelor's degree, Communication -
1997 - 1999
Lackawanna College
Associate's degree, Human Services -
1983 - 1987
Lackawanna College
Associate of Arts (A.A.), Business Administration
Community
