Chief administration clerk

• Dec 2022 - Present

Office Administrator

• Sep 2022 - Dec 2022

➢ Manage and maintain CEO’s calendar ➢ Schedule CEO’s meeting appointments with Board members and audit committee ➢ Attend Board members and audit committee meetings with CEO ➢ Compile meeting minutes and action the agreed decision ➢ Organise CEO’s internal meetings and conference calls. ➢ Prepare meeting agendas and presentation ➢ Serve as the first point of contact to answer, screen and transfer CEO incoming calls ➢ Provide administrative support to CEO, CFO and Senior Managers ➢ Manage CEO and Board member’s travel and accommodation requirements ➢ Book conference and meeting room facilities. ➢ Prepare CEO and Board member’s travelling and subsistence claims ➢ Draft CEO’s memorandums and correspondence ➢ Work with the CEO on Strategic Operations ➢ Organised the procurement process of goods and office supplies ➢ Manages the CEO incoming and outgoing communication documents ➢ File and maintain confidential records ➢ Performs other related duties as assigned Show less

Senior Administrative Officer

• Aug 2019 - Mar 2022

Organised the procurement process of goods and office supplies ➢ Ensured proper management of assets and office stationery ➢ Managed and controlled the movement of assets for the directorate and investigated on missing assets ➢ Reported damaged assets and maintained the assets register updated ➢ Managed asset verification process on a quarterly basis and indicated any deviation created ➢ Ensured that all assets are barcoded and kept in a safe storeroom ➢ Ensured that all offices had inventory registers signed behind the office doors ➢ Received and Verified assets and stationery orders from suppliers ➢ Ensured that office personnels signed their assets and stationery Managed Human Resources Administration ➢ Coordinated the leave application process for the directorate prior approval ➢ Compiled monthly leave reports ➢ Coordinate leave audit ➢ Maintained and monitored the Z8 attendance register Managed Financial Administration ➢ Quality checked the availability of budget and requested financial report from Finance department prior travel bookings ➢ Coordinated travel arrangement including accommodation bookings ➢ Requested quotation from traveling agency and performed cost analysis ➢ Compiled travel forms and checked completeness and compliance prior approval ➢ Prepared Monthly Subsistence and Travelling claims ➢ Prepared monthly financial expenditure reports ➢ Prepared documents for audit request/queries Managed Information Movement ➢ Managed and Controlled Documents by recording incoming and outgoing correspondences Handled file plan documentation ➢ Managed and retrieved electronically files ➢ Collated and distributed salary advice and IRP5 for officials Managed Office Meetings ➢ Organized Meetings and arranged venues and parking for participants ➢ Despatched Meeting invitation and Agendas to relevant stakeholders ➢ Attended Meetings and recorded minutes ➢ Circulated agreed steps and actions to all participants Show less

Administrative Clerk

• Dec 2015 - Jul 2019

Received and recorded incoming and outgoing internally post /correspondence documents. ➢ Maintained official’s personal files safely ➢ Categorised and classified post/correspondence documents. ➢ Distributed post/correspondence documents. ➢ Provided a reference service for officially registered files and other documentation. ➢ Updated and maintained file/record registers and database. ➢ Registered and updated files/records on computerised systems. ➢ Reviewed and disposed outdated files/ records. ➢ Re-opened closed dockets on request by the Investigation Officer for investigation. ➢ Inspected status of dockets before filing. Show less

Human resource Intern

• Dec 2014 - Nov 2015

Processed employee leave data/information manually and/or electronically and completes forms, schedules, and documents. ➢ Attended to enquiries of personnel, provided routine information and/or explanation of procedural requirements, issued leave application forms to be completed and returned or referring complex enquiries to the immediate superior/relevant head of department for attention. ➢ Checked and verified the accuracy of details/information recorded on leave application forms prior to commencing with capturing/filing sequences, Updated records and registered (attendance/absenteeism). ➢ Collated leave applications (sick leave) inserted relevant details and submitted for approval/attention to relevant departments/personnel. ➢ Administered Subsistence Claims. ➢ Administered auditing of performance booklets. ➢ Updated monthly HR certifications. ➢ Prepared records to be transferred to the National Archives. ➢ Arranged telephonic interviews and venue bookings Show less