Experience

Cormorant Utility Services

• Canada
• Construction
• 1 - 100 Employee

• Project Administrative Coordinator & Social Media Manager

  • Aug 2023 - Present

  • Prepare, control, and organize all project-related documents (drawings, reports, transmittals, RFI's, O&M manuals, etc)• Liasie between Customer and Project Team• Generate job cost reports, update budgets, print project drawings, create customer invoices, etc• Social Media Manager for Cormorant & Group of Companies - creating and posting content for all platforms;• Head of Cormorant's Social Committee - organizing & promoting events for all office locations • Member of the Joint Health and Safety Committee - performing onsite monthly health & safety inspections Show less

• Executive Administrative Assistant & Social Media Manager

  • Apr 2021 - Present

  • Manage complex office administrative work that requires the use of independent judgement and initiative;• Manage multiple Senior Executives’ calendars;• Organize, moderate, and schedule meetings for Upper Management;• Arrange company travel and accommodations for Upper Management;• Prepare meeting agendas, presentation slides, and record minutes of meetings;• Liaison with Customer and Executive Team to ensure receipt of high-level documents, subsequent coordination of stakeholder meetings (if applicable), and expediting turnaround of executed documents;• Ensure documents are signed and executed by Upper Management, distributed and filed accordingly;• Collect, organize and file expense reports for Senior Executives;• Assist with project-specific administrative duties such as printing project startup and closeout documentation, printing and maintaining drawing binders, data entry, scanning documentation, creating flowchart graphics; finalizing PowerPoint presentations, etc;• Provide general administrative support to the office;• Social Media Manager for Cormorant & Group of Companies - creating and posting content for all platforms;• Head of Cormorant's Social Committee - organizing & promoting events for all office locations • Member of the Joint Health and Safety Committee - performing onsite monthly health & safety inspections • Cover the reception phone line when required Show less



Keller Williams Real Estate Associates

• Mississauga, Ontario, Canada

• Director of First Impressions/Front Desk Supervisor

  • Mar 2018 - Mar 2021

  • Maintenance to the front desk reception and office area to provide a great first impression to all clienteles • Assisting clients and agents with their needs via telephone, email, and in-person in a professional and friendly manner • Answering calls/emails upon inquiries and updates of the company and listings • Booking and confirming appointments on multi-lines for agents and co-operating real estate brokerages using Quick Office Commander and Brokerbay • Updating/uploading MLS listings on multiple boards • Assisting agents on interboarding listings on other boards and to make amendments (price/status) • Training agents/admins how to use Brokerbay, Stratus brokerloading and Matrix brokerloading • Hiring and training new staff members of front desk duties and procedures • Inputting new listings to Lonewolf for trades • Issue receipts to agents/purchasers for deposit cheques. • Working with Agent Services to assist newly joined agents/brokers • Creating social media posts and stories for office training and events using Canva • Assist agents with using KW Command platform • Working with Executive Team to promote and better our office training classes, retention and recruitment ideas, and overall working on improving the company • Ordering courier service for agents upon request • Restocking supplies needed for the office Show less



Keller Williams Realty, Inc.

• United States
• Real Estate
• 700 & Above Employee

• Front Desk Receptionist/Administrator

  • Jun 2015 - Mar 2018

  • Assisting clients and agents with their needs via telephone, email, and in-person in a professional manner • Answering calls upon inquiries and updates of the company and listings (on MLS or exclusive). • Booking and confirming appointments on multi-lines for agents and co-operating real estate firms using Quick Office Commander • Updating/uploading MLS listings on TREB, OMDREB and RAHB for agents. • Assisting agents on interboarding listings on OMREB and RAHB and to make changes (price/status) • Adding/updating open houses on MREB • Creating and updating feature sheet for new listings. • Adding/updating listings to company website • Inputting new listings to Lonewolf for trades • Issue receipts to agents/purchasers for deposit cheques. • Ordering courier service for agents upon request • Assist in training new administrative staff members when needed • Taking attendance of all registrants of training seminars and updating log for MCA Show less



Living Realty Inc., Brokerage

• Canada
• Real Estate
• 100 - 200 Employee

• Administrative Assistant/Receptionist

  • Aug 2011 - May 2015

  • Assisting clients and agents with their needs via telephone, email, and in-person in a professional manner• Answering calls upon inquiries and updates of the company and listings (on MLS or exclusive).• Booking and confirming appointments on multi-lines for agents and co-operating real estate firms using Lonewolf system.• Preparing documents and forms (offers, amendments, waivers, etc) using EasyOffer software.• Updating/uploading MLS listings on TREB for agents.• Assisting manager in preparing brochures, booklets, and documents for office use.• Issue receipts to agents/purchasers for deposit cheques. • Ordering pantry and stationery stock for office and clientele purposes. • Assist in training of part time secretaries (office procedures, policies, listings, offers, etc)• Updating open houses for Mississauga Branch on company webpage • Performing as acting deal/head secretary when necessary at Mississauga branchDuties as Acting Head Secretary• Collect sales reports,amendments & waivers from agents and report to Broker Manager/Head Office. • Gathering information from co-operating brokerages for purchasers & seller's lawyer information and reported to Accounting. • Prepare courier packages to Head Office and distributing all documents to agents sent back from Head Administrators and Accounting. • Update all sale statuses on Lonewolf and TREB MLS. • Prepare cheques for trust and commission deposits for company accounts. • Organize RECO and TREB applications for agents at Mississauga branch (sending reminders of RECO renewals, documenting RECO certificates for office files, etc).• Filing in payroll for part time secretaries of the branch to Head Office in bi-weekly basis. Show less

• Part Time Receptionist

  • Sep 2010 - Jul 2011