Virginie Paya

Human Resources Executive at BDO IT Consulting
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Contact Information
us****@****om
(386) 825-5501
Location
Plaines Wilhems District, Mauritius, MU

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Credentials

  • Sicorax HRMS Payroll
    Uniconsult
    Oct, 2021
    - Oct, 2024
  • General Data Protection Regulation (GDPR)
    BDO Mauritius
    Jul, 2021
    - Oct, 2024
  • Sicorax HRMS PMS Administrator-HR Admin
    Uniconsult
    Dec, 2020
    - Oct, 2024
  • Navision Payroll
    Cyberskills IT Training Institution
    Nov, 2020
    - Oct, 2024
  • Workers’ Rights Act 2019
    Appavoo Group
    Aug, 2020
    - Oct, 2024
  • Sicorax Human Resource Management-Standard
    Uniconsult
    Jul, 2020
    - Oct, 2024
  • Custom using Microsoft Excel for Data analysis
    FRCI
    Feb, 2020
    - Oct, 2024
  • Vipertex Time & Attendance Software
    VisionWay
    Feb, 2020
    - Oct, 2024
  • Enforcing Compliance with the New Data Protection Laws
    LinkedIn Ads Learning
    Dec, 2019
    - Oct, 2024
  • Microsoft Excel Intermediate
    FRCI
    Jun, 2017
    - Oct, 2024
  • Recognising Values Workshop
    Core HR Services Pvt. Ltd
    May, 2010
    - Oct, 2024

Experience

  • BDO IT Consulting
    • Mauritius
    • Information Technology & Services
    • 1 - 100 Employee
    • Human Resources Executive
      • Jan 2022 - Present

      - Application of Laws -Workers Rights Act 2019 (WRA 2019) and Regulations – Ministry of Labour, Industrial Relations, OSHA 2005 and Regulations- In Charge of the Value Ambassadors- Determine staffing requirements- Look after the welfare of the staff and enhance team spirit;- Solely Responsible of the HR Department- Recruitment and Employee Onboarding- Headhunt and Source candidates on recruitment platforms (IT, Cybersecurity, Data protection,Marketing, Software developers, Project Managers,HR & Assistant Managers).- Liaise with Managers & Partners for job posting , Interviews & Hiring- Prepare Contract of Employment, follow up on probation, confirmation letters, exit interviews, one to one meetings.- Manage HRIS system- Prepare payroll for newcomers & Leavers - Manage Performance Appraisal System- Deltek (Access, Objectives settings, Ratings and follow up on increments)- Lead and monitor the work of the Recruiter- In charge of Welfare Committee (Organise birthday party, Team building, lunch and gatherings)- Participate in Monthly Management Meetings for HR Dashboard (Budget, Strategy and Targets)- Organise Quarterly Presentation and present HR Milestones- Attend Health & Safety meetings- Drafting Company Policies- Recruitment of Expatriates ( Process Occupational Permit, Accomodation)- Manage Disciplinary Proceedings (Warning Letters, Extension of Probation, termination, Committees)

  • Proactive Talent Solutions
    • Mauritius
    • Human Resources Services
    • 1 - 100 Employee
    • HR and Administration Manager
      • Oct 2021 - Nov 2021

      · General HR Operations· Responsible for HR Consulting· Contracts Management: Labour Brokering Contracts (CDD, CDI)· Drafting Memorandum of Understanding and Service Agreements for Freelancers & Consultants · Overlook Payroll (Internal & External)· Prepare Costing for Clients and Freelancers· Drafting Proposals (Labour Brokering, HR Consulting, HR Outsourcing & TNA)· Liaise with Legal Advisors regularly for Contracts amendments· Management of External Temporary staffing & Internal Staffs

  • YU Lounge
    • Mauritius
    • Airlines and Aviation
    • 1 - 100 Employee
    • HR Officer
      • Aug 2019 - Oct 2021

      · Application of Laws -Workers Rights Act 2019 (WRA 2019) and Regulations – Ministry of Labour, Industrial Relations, Catering and Tourism Industries (Remuneration Order) Regulations 2019. Responsible in HR operations; . Lead and monitor the work of three HR Assistants.· Monitor the PMS of all staffs and Managers ( Help in adding objectives, rating and closure).· Identify Training needs of staffs.· Organise staffs training sessions, workshops, and activities.· Ensure maintenance of employment operations including recruitment, selection, induction, retention, exit interviews.· Draft Job Profiles based on Managers requirements.· Source candidates on My job ( Concierge, Accounts Clerk, Accounts officer, Accountant, MLRO, Corporate Administrator, Junior Operators and Head Concierge)· Follow up on probation until confirmation of new recruits.· Monitor up to date and accurate staff records in the centralized HR Information system. · Participate in the preparation of the HR Department’s budget and Board Paper preparation.· Assist in the implementation of HR policies, SOP’s, and procedures, and ensures compliance with prevailing laws and regulations (WRA, OSHA, etc...)· Monitors attendance activities on the Time and Attendance System.· Monitors daily attendance and investigate on absenteeism in view of recommending solutions.· Assist the Group HR/CEO in all disciplinary meetings.· Payroll preparation for newcomers, leavers, or promotions

  • TheBrandHouse Ltd
    • Mauritius
    • Consumer Electronics
    • 1 - 100 Employee
    • HR Coordinator
      • Mar 2019 - Aug 2019

      • Participate in recruitment/hiring process, sourcing of candidates through phone interviews, perform exit interviews, do Induction process with new recruits. Hire Candidates ( Helpers, Customers Sales Coordinators, Store keeper, recruiter, Marketing Assistant,Accounts Clerk, Receptionist and Attendant).• Perform background checks• Carry out interviews• Issue employment contracts & filing of employees’ file• Keep record of new recruits on the system• Assist in payroll process• Provide uniforms for all showrooms (178 employees) and keep a follow up of probation• Form part of the Think Green Committee• Prepare statistics report for Labor office • Process payment of Casual employees• Assist in the Disciplinary Committee• Check the housekeeping

  • CEAL Ltd
    • Mauritius
    • Construction
    • 1 - 100 Employee
    • Payroll Officer
      • Apr 2010 - Feb 2019

      Reconcile statements of local suppliers Process wages for Crop & Intercrop season Processing of Wages of Operators/Mecanics/Attendants Processing of overtime and commissions (Hrs or tons) Follow up of procedures established as per collective agreement Liaise with Operators/Mecanics for queries or issues Process all allowances & bonuses Prepare Payroll Calendar Provide EDF & Statement of Emoluments Assure Payslips delivery, Assure to meet closure date for Wages. Participate in Accounts Review for payroll analysis Make medical refund Participate in recruitment of operators Help in the preparation of the budget Prepare reports for statistics Reconcile statements of local suppliers Process wages for Crop & Intercrop season Processing of Wages of Operators/Mecanics/Attendants Processing of overtime and commissions (Hrs or tons) Follow up of procedures established as per collective agreement Liaise with Operators/Mecanics for queries or issues Process all allowances & bonuses Prepare Payroll Calendar Provide EDF & Statement of Emoluments Assure Payslips delivery, Assure to meet closure date for Wages. Participate in Accounts Review for payroll analysis Make medical refund Participate in recruitment of operators Help in the preparation of the budget Prepare reports for statisticsOrganise Job Fairs ( recruit Operators, Mecanics and Welders)

  • Rey & Lenferna Technologies
    • Mauritius
    • IT Services and IT Consulting
    • 1 - 100 Employee
    • Accounts Payables Clerk (Foreign)
      • Sep 2007 - Mar 2010

      Match Purchase Orders, Invoices & Goods Received Note Prepare Telegraphic Transfers, Letters of Credit and Import Loans Create Suppliers Input debit advice for telegraphic Transfer, Letters of Credit and Import Loans, Prepare and print Payment Vouchers and Cheques Reconcile suppliers’ statement with trial balance from ORACLE Filing of Documents Prepare payment for Local Freight Forwarders Reconcile Foreign & Local Freight Forwarders Statements Match Purchase Orders, Invoices & Goods Received Note Prepare Telegraphic Transfers, Letters of Credit and Import Loans Create Suppliers Input debit advice for telegraphic Transfer, Letters of Credit and Import Loans, Prepare and print Payment Vouchers and Cheques Reconcile suppliers’ statement with trial balance from ORACLE Filing of Documents Prepare payment for Local Freight Forwarders Reconcile Foreign & Local Freight Forwarders Statements

Education

  • Leeds Beckett University
    Bachelor of Arts with Honours in Business Management, Business Administration and Management, General
    2021 - 2022
  • Rushmore Business School
    Diploma in Human Resource Management, Gestion des ressources humaines / administration du personnel, général
    2017 - 2019

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