Office Manager

• Mar 2023 - Present

Cost Control Manager

• Oct 2022 - Mar 2023

• Manage a team of 4 direct reports to ensure timely and accurate cost reporting• Implement processes to generate timely outcomes for all production jobs with Cost Control Team• Provide the most current and accurate spend analysis to our clients • Oversee accounting processes as they relate to production: client estimate process; vendor and employee payments; auditor reporting; billing preparation• Create various ad hoc reports as needed or requested• Foster strong partnerships with management of Integrated Production and Idea Management departments, vendors, and shared services teams to review costs and manage client expectations on each project• Responsible for coaching, guiding, inspirational leadership and performance management of all direct reports • Coordinate all client deadlines with NY billing staff • Review and approve creation of new vendors, purchase orders, billable & non-billable jobs• Respond to Management level requests regarding status of jobs, vendors, and historical information• Responsible for consistently monitoring jobs to ensure their accuracy• Responsible for fielding any questions from client auditing firm• Ensures that departments within the agency comply with client policies • All other duties as assigned Show less

Cost Control Manager

• Oct 2022 - Mar 2023

Accounts Payable Manager

• Mar 2020 - Oct 2022

I'm a seasoned Accounts Payable Manager with private equity, real estate investment and property management experience. As the AP Manager, I have a solid record of successfully managing, guiding and mentoring an accounts payable team. In this role I encouraged, supported, developed and assisted my staff in becoming more team-oriented while boosting morale and maintaining a healthy, positive culture/environment. I have the ability to multi-task and prioritize working with multiple deadlines, make quick yet thoughtful decisions and exercise good, sound judgement. My responsibilities are but not limited to: • Management of 4 Direct Reports • Provide AP team with feedback and guidance to enhance their work • Allocate responsibilities among the AP team for balanced work loads • Manage and mentor the AP team, resolve issues as they arise, implement policies and procedures to streamline processes and manage implementations of AP related systems • Develop metrics to measure KPI’s for the AP Department • Responsible for timely set up of new vendors, including insurance requirements, when applicable • Manage vendor EFT payment process • Liaise with the operations team to ensure service contracts in the system are current • Prepare and perform weekly check runs • Post transactions to journals, ledgers and other records • Apply payments for mortgage, distributions, and utilities • Review and approve Contracts, Change Orders and Purchase Orders • Process and post GL Reclass requests • Assist with month end closings • Oversee timely process of 1099s and IRS electric filings • Participate in a variety of projects and compile ad-hoc reports as needed Show less

Accounts Payable Manager

• Dec 2013 - Mar 2020

SUMMARY: Perform full cycle accounts payable. Completes payments and controls expenses by receiving, processing, verifying and reconciling invoices. Process weekly check run and oversees administration and review of expense reporting and reimbursement. Handle Ad Hoc projects throughout the year or as necessary. RESPONSIBILITIES: • Review and verify invoices and check requests • Sort, code and match invoices • Set invoices up for payment • Enter and upload invoices into system • Prepare and process electronic transfers and payments • Prepare and perform weekly check runs • Post wires, transactions to journals, ledgers and other records • Reconcile accounts payable transactions • Monitor accounts to ensure payments are up to date • Assist with month closings • Research and resolve invoice discrepancies and issues • Maintain vendor files • Correspond with vendors and respond to inquiries • Coordinate with Tax Manager regarding Registered Agent projects • Provide support documentation for audits • Track, review and process expense reports • Liaise with Tax Manager to ensure all LLC/LP FTB & Property Taxes are paid timely • Process vendor 1099 & 1096s tax forms • Attend training Webinars throughout the year relating to new AP procedures or services • Ad Hoc projects as required • Train, mentor and supervise AP Assistant Show less

Sr. Accounts Payable Specialist

• Nov 2011 - Aug 2013

*Handled AP functions for 30+ managed properties; Multi-set of books *Timely processing of vendor invoices *Matched supporting invoice documentation *Coded invoices to correct property and general ledger account number *Obtained proper invoice approvals *Data entry of invoices into computerized accounting system *Printed checks and assemble invoice payment package for signature *Scheduled electronic invoice payments online *Processed bank Recurring Bill Pay *Obtained W-9s from all new vendors for year-end 1099 processing *Researched past due vendor invoices *Resolved invoice discrepancies or authorized deductions via credit memos *Mailed all weekly vendor checks *Performed vendor account analysis *Reconcilied company credit card *Accurate creation of Intercompany transactions *Maintained and update each property’s recurring invoice & utility spreadsheets *Processed emergency checks *Heavy email follow-up *Maintained vendor relations Show less

Risk Management Administrator

• Nov 2010 - Aug 2011

*Maintained and update litigation/claims/Insurance databases Maintain and update physcial central/claims/litigation files *Filed claims with insurance carrier *Tracked vendor insurance certificates *Prepared monthly report on upcoming insurance expiration *Coded invoices *Maintained Master SOV (Statement of Values) *Updated locations and loss of rents figures for annual renewal *Optained bonds as required *Maintained and update bonds database & physical bond files *Prepared monthly Bond Status Report Show less

Accounts Payable Coordinator

• Jan 2009 - Nov 2010

*Assistant to the Accounts Payable Manager *Processed weekly invoices by deadline *Entered all Commercial and Residential payables with accuracy *Proof and correct errors with invoices, i.e. invoice number, coding, amount *Printed checks and matched with invoices *Processed all utilities via on-line Bill Pay *Updated vendor’s Worker’s Comp and Liability Insurance *Researched past due vendor invoices *Mailed all weekly vendor checks for commercial and residential departments *Scanned and attached all utilities to Yardi *Assisted vendors with questions or issues *Processed 1099s Show less

Office Manager

• Sep 2004 - Dec 2008

*Assistant to Branch Manager *Liaised with CEO on various projects *Scheduled and prepared conference room for meetings and luncheons *Answered phones and executed front office procedures *Greeted, welcomed and processed candidates *Extensive client interfacing and Temp employee servicing *Reviewed and verified I-9s, W-4s, Kroll Background forms, etc. *Sourced and interviewed candidates for placement *Heavy data entry of candidate profiles, filing and maintenance of Administrative documents *Provided New Hire Orientation for new branch employees including set-up of computers, desks and voicemail *Assisted Accounting department and temporary employees with payroll issues *Ordered all office supplies and equipment *Ensured all office equipment worked properly, troubleshoot and called for repairs as needed *Managed organization of office, supply room and maintained inventory *Heavy photo-copying of administrative forms *Distributed incoming mail, processed outgoing mail, Fed Ex , UPS packages and coordinated courier service *Maintained petty cash and receipts; process expense reports *Reconciled Corporate American Express bill *Liaised between office building management, engineering/maintenance staff and parking manager *Extensive internet research *Organized all birthday and anniversary celebrations for staff *Coordinated client and staff gifts, i.e., flowers, baskets and on-line purchases *Ran errands (picked up lunch, office supplies, bank, groceries, post office, etc.) *Assisted with yearly worker’s comp audits with successful results Show less