Order Management Specialist

• Jun 2023 - Present

Payroll Benefits Administrator

• Feb 2023 - Jun 2023

Process payroll for hourly and salaried; reviewing and importing hours for time and attendance, administer regulatory requirements; garnishments, tax levies, and support orders, and other adjustments. Process weekly payroll for all company employee integrating data between multiple systems. Ensure all time is entered, research missing or unapproved timecards, communicate issues,discrepancies with Supervisors. Assist employees with inquiries regarding timecards Assist employees with inquiries or problems pertaining to paystubs,direct deposit. Inform the Controller of all issues in relation to payroll Ensure all payroll tax filings are correct prior to filing, work as a company liaison with ADP ,ensure tax payments/filings are processed timely Provide weekly payroll reports to management. Maintain payroll records for accuracy, reconcile quarter-end and year-end calculations. Make journal entries to payroll related GL accounts, as required. Review and process all federal and state filings Reconcile all payroll related balance sheet accounts: travel advances, payroll deductions or reimbursements, payroll file for the bank, payroll clearing, state, and federal accrual accounts, 401(k), and ancillary benefit accruals and payroll accruals. Create weekly 401(k) file to ensure timely and accurate transfer of information and funds. Work with HR and Accounts Payable to ensure all weekly garnishments are paid. Partner with HR to review and ensure direct deposit, federal and applicable state taxes are entered correctly for all employees. Track, reconcile, and audit medical insurance claims weekly Partner with HR for employee benefit deductions and add-ons corrections. Processes monthly billings and resolve discrepancies with 3rd party benefit providers. Review billing for accuracy and approve for purchase order timely. Respond to all unemployment claims Update the Payroll SOP, including weekly, monthly, quarterly, and yearly procedures. Train the back-up payroll processor Show less

Sr. Special Account Coordinator/Government & Defense

• Aug 2022 - Feb 2023

General coordination of air, ocean, import and export shipments from start to finish. * High-level customer service to global cliental. * Understanding contractual agreements. * Shipment tracking with daily status updates. * Provide transport and documentation instructions to overseas offices. * Rate negotiations and coordination of shipments with transport providers (steamship lines, ports, truckers). Air quotes to customer for non-contractual lanes. General coordination of air, ocean, import and export shipments from start to finish. * High-level customer service to global cliental. * Understanding contractual agreements. * Shipment tracking with daily status updates. * Provide transport and documentation instructions to overseas offices. * Rate negotiations and coordination of shipments with transport providers (steamship lines, ports, truckers). Air quotes to customer for non-contractual lanes.

Logistics Coordinator

• May 2022 - Aug 2022

Maintain all training records and documentation for personnel (HSE, TSA, MHE certificates and test results) Implement and support Health and Safety initiatives in the warehouse including collecting documentation, performing safety trainings and ensuring OSHA requirements (QHSE Specialist) are met Maintain Microsoft Teams pages Support all internal and external HR related inquiries or requests Serve as a point-of-contact for vendors and DSV peers/managers Schedule meetings and events, maintaining agendas Create documentation relevant to billing activities Keep an inventory of supplies and orders new materials as needed Show less

Supply Chain Coordinator

• Oct 2016 - Apr 2020

Purchasing Assistant/Buyer

• Oct 2015 - Oct 2016

Reviewing requisitions and developing specifications to permit competitive procurement of non-complex item, Soliciting written and telephone quotations, Expediting deliveries, Seeking new sources of supply, Preparing confidential information, Assisting the Buyer in maintaining procurement documents in a systematic and auditable fashion, Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives, forwards available inventory items by verifying stock; scheduling delivery, Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items, obtaining approval from requisitioning department, Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders, resolves shipments in error with suppliers, Authorizes payment for purchases by forwarding receiving documentation, Keeps information accessible by sorting and filing documents, Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends, Updates job knowledge by participating in educational opportunities Show less

Payroll Practioner

• Aug 2015 - Oct 2015

Purchasing Assistant

• Oct 2013 - Aug 2015

Update daily & monthly reports, Maintain approved Source Lists (prod, MRO, Tool Co.) Supplier Certifications COI records, Purchasing Records data base, enter PO for buyers , Update maintain quality supplier quality rating, complete PPAP packages for new components, perform additional administrative duties to help maintain proper departmental records and processes, maintaining COO and Nafta certification, updating conflict mineral reporting Update daily & monthly reports, Maintain approved Source Lists (prod, MRO, Tool Co.) Supplier Certifications COI records, Purchasing Records data base, enter PO for buyers , Update maintain quality supplier quality rating, complete PPAP packages for new components, perform additional administrative duties to help maintain proper departmental records and processes, maintaining COO and Nafta certification, updating conflict mineral reporting

Corporate Payroll/Tax Coordinator

• Feb 2013 - Oct 2013

Filing tax reports, Federal/,State, SD, County, and City tax payments, handling United Way funds and reports, working with pivot tables, paying child support orders/garnishments, Payroll Processing Weekly, assisting with unemployment audit paperwork, knowledge of Oracle and Kronos, Maintain filing and highly confidential employee information , Filing tax reports, Federal/,State, SD, County, and City tax payments, handling United Way funds and reports, working with pivot tables, paying child support orders/garnishments, Payroll Processing Weekly, assisting with unemployment audit paperwork, knowledge of Oracle and Kronos, Maintain filing and highly confidential employee information ,

HR Secretary

• Jul 2012 - Feb 2013

Assisting with new hire paperwork, creating company badges, verifying state required licenses and certificates, filing, entering payroll changes, handling termination paperwork, answering multi-line PBX, entering credentials into ADP, creating benefit packets, assisting in open-enrollment for benefits, mailing out 401k and retirement documents, ordering office supplies- P.O. Requisitions, performs specialized secretarial/technical functions, serves as a receptionist; provides specialized office support by creating/typing a variety of charts, forms, memos, reports, and letters; establishes, maintains, and updates hard copy filing system for documents, correspondence, archives, manual revisions, archive files, Validate timesheets, Process new hires, terminations and employee changes Show less

HR Payroll Specialist

• Oct 2011 - Jun 2012

Cutting payroll for over 1700 employees, invoicing, assisting internal employees with payroll discrepancies, entering child support orders/wage garnishments, taking care of unemployment paperwork, paying company taxes, entering medical benefits for employees, cash advances, cutting authority checks, issuing W-2’s, generating several payroll reports, data entry/verification within timekeeping system, assist with training on new timekeeping system, Coordinate recruitment efforts by posting jobs in compliance with company policies and FCC guidelines, create offer letters and process background checks Show less

Front Office Manager

• Jun 2010 - Jun 2011

Accounts Payable-process invoices for appropriate documentation and approval prior to payment, Distributes signed checks as required, process expense reports in accordance with departmental procedures, Accounts Receivable-process customer payments, cash receipts, invoicing, perform miscellaneous tasks as assigned, perform mail duty distribution and maintain postage machine, misc. errands for VP and CEO, issuing BOL, Purchasing office products Accounts Payable-process invoices for appropriate documentation and approval prior to payment, Distributes signed checks as required, process expense reports in accordance with departmental procedures, Accounts Receivable-process customer payments, cash receipts, invoicing, perform miscellaneous tasks as assigned, perform mail duty distribution and maintain postage machine, misc. errands for VP and CEO, issuing BOL, Purchasing office products