Vergel G. Santos

Finance and HR Manager at IAS International Oil & Gas Consultants DMCC
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Contact Information
us****@****om
(386) 825-5501
Location
AE

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Credentials

  • Accountant/Certified Public Accountant
    Philippine Institute of Certified Public Accountants
    Oct, 2003
    - Sep, 2024

Experience

  • IAS International Oil & Gas Consultants DMCC
    • United Arab Emirates
    • Oil and Gas
    • 1 - 100 Employee
    • Finance and HR Manager
      • Dec 2018 - Present

      Finance Management • Monitor the day-to-day financial operations within the company, such as payroll, invoicing, and other transactions • Contract outside services for tax preparation, auditing, banking, investments, and other financial needs as necessary • Track the company's financial status and performance to identify areas for potential improvement • Seek out methods for minimizing financial risk to the company • Research and analyze financial reports and market trends • Provide insightful information and expectations to senior executives to aid in long-term and short-term decision making • Review financial data and prepare monthly and annual reports • Present financial reports to board members, stakeholders, executives, and clients in formal meetings • Stay up to date with technological advances and accounting software to be used for financial purposes • Establish and maintain financial policies and procedures for the company • Understand and adhere to financial regulations and legislation • Liaise with Vendor for payment processing HR Management • Developing and administering human resources plans and procedures that relate to company personnel • Planning, organizing, and controlling the activities and actions of the HR department • Creating and revising job descriptions • Developing, analyzing, and updating the company’s salary budget • Developing, analyzing and updating the company’s evaluation program • Developing, revising, and recommending personnel policies and procedures • Maintaining and revising the company’s handbook on policies and procedures • Performing benefits administration • Maintaining affirmative action programs • Overseeing recruitment efforts for all personnel, including writing and placing job ads • Conducting new employee orientations and employee relations counseling • Overseeing exit interviews • Maintaining department records and reports • Participating in administrative staff meetings

  • Drilling Systems
    • United Kingdom
    • Oil and Gas
    • 1 - 100 Employee
    • HR and Office Manager
      • Sep 2017 - Nov 2018

      • Overseeing facility support for jobs that need to be done around the office (i.e. office general cleaning) • Ensures required entity legal compliance, monitor the process and ensure timely delivery (i.e. Insurance renewal and trade license/establishment card renewal. • Monitor and purchase of office and pantry supplies • Travel arrangements and approvals- hotel and flight bookings, car rentals etc. • Emergency response on the office premises - water / electricity cuts, cesspit blockage etc. • Admin support for the office - day to day admin tasks for all departments in the company • Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records. • Develops, implements, monitors, updates and recommends overall HR strategies, initiatives, systems and procedures that are aligned with the business strategy • Bridges management and employee relations by addressing demands, grievances or other issues • UAE visa application for DS employees and their dependents- including but not limited to collecting all necessary documents, submitting the paper work with the appropriate state departments • Keeping track of holiday of each employee, annual leave/sick leave etc. • Assists in payroll preparation by providing relevant data, like absences, bonus and leaves • Reviewing the payroll sheet before the approval of MENA VP. • Visa processing for company business related travels. • Expense claim review. • HR designated person with DMCC Authorities and in-charge of the DMCC portal documents loading/approval. • Drawing up contracts of employment and consultancy agreements • Assistance to Finance/Accounting as required

  • Transocean
    • Switzerland
    • Oil and Gas
    • 700 & Above Employee
    • Sr. HR Representative
      • Dec 2015 - Aug 2017

      • Review of Monthly Headcount/Cost (Actual vs. Budgeted)• Abu Dhabi HR and Facilities Department Annual/Quarterly Budget Preparation and Review• Monthly Budget Variance Review vs. Actual Cost• Workforce Planning and Personnel Regionalization Implementation• New Country Review Setup Process • Office Closure and Location Shutdown• Rig Up manning Plan Administration• HR Reviewer/Approver for Personnel status changes• Residence Visa processing for Abu Dhabi Ops• Dubai Drydocks Visa processing while the Rig is situated at Dubai Drydock Worlds• UAE visa processing ( Dubai and Abu Dhabi)• Rig Crew Administration• UAE WPS payroll processing• Assistance to Finance/Accounting as required

    • HR Supervisor-Africa Remote and Mediterranean
      • Nov 2013 - Dec 2015

      • Provide HR systems training and support to the ARM Field HR and Rig Administrators• Cost Review of Monthly Headcount (Actual vs. Budgeted Cost)• ARM HR Department Annual/Quarterly Budget Preparation and Review• Monthly Budget Variance Review vs. Actual Cost• Workforce Planning and Personnel Regionalization Implementation• New Country Review Setup Process • Office Closure and Location Shutdown• HR Reviewer/Approver for Workforce Change Authorization• Expat Payroll Inquiry Support and Employment verification• Review of Egypt and Saudi PayrollLocation: Egypt, South Africa, Senegal, Ivory Coast, Congo, Gabon, Ghana, Romania, Malta, Egypt, Saudi Arabia and Dubai, UAE.

    • HR Supervisor/Subject Matter Expert
      • Apr 2013 - Nov 2013

      • Preparation of the detailed explanation of benefits letter• Rig/Location visit and presentation of TMG’s transfer processes• Liaise with the Benefits Department for the end of service deliberation/computation• Review the End of Service Benefits PolicyLocation: India, Nigeria, Angola, Vietnam, Thailand, Saudi Arabia, Malaysia, Indonesia, Singapore, Italy, Nigeria, Angola and France.

    • HR Supervisor- FEA Division
      • Mar 2012 - Apr 2013

       Indirect supervision over 5 FEA Sector Payroll Processors to include consistence payroll guidance, developing and maintaining payroll process documentation, auditing sector payrolls, sector payroll projects, SOX audits/ requirements, etc. Payroll support to FEA Sector Payroll and Expat Payroll queries. Verification of employment pertaining to compensation. Monthly consolidation of FEA Rig personnel training and extra days. Perform other duties as assigned by the Division Human Resources Head.  Prepares the EOS computation of terminated personnel under Manila Payroll. Preparation of Manila Payroll monthly EOS accruals and additional EOS accrual computation for Philippine employees. Month end closing entries for Santa Fe Construction Company (Transocean Manila Office). Preparation of Santa Fe Construction Company’s Financial Statement and Bank Reconciliation. Tax preparation and filing thru eFPS of Santa Fe Construction Company Assistance on Santa Fe Construction Company yearly external audit and preparation of Audit schedules. Liaise with Philippine Lawyers for Santa Fe Construction Company entity closure.

    • Rig Accountant
      • Oct 2011 - Mar 2012

       Provide general accounting support for assigned cost center as per company Policy. Assist the Accounting, Team Leader in preparation of the general accounting activities and the production of management reports and other financial Prepare and review monthly journal voucher for posting to general ledger Prepare and review the financial reports requirement (Revenue, Budvar, CAPEX, MRO, etc) on time as per schedule Prepare the monthly closing process for the company covering P&L, balance sheet, and A/R in compliance with company guideline Liaise with Rig Manager(s) to ensure accuracy of financial data and improve operational performance. Complete recurring journal entries in a timely manner as required by the monthly close schedule Prepare and assist annual budget and quarterly forecast for assigned cost center Reconcile and analyze balance sheets for assigned cost centers. Ensure compliance with the company’s policies and procedures Maintain continuous compliance with the requirements of Sarbanes Oxley Prepare Control Self Assessment (CSA) as required by Corporate Review and approve AP accounting code for assigned cost centers on a regular basis  Review Project Costing to ensure all accountings coding and workflow have been set up as per delegation of authorities Maintain sufficient supporting documentation for all journal entries, income statement, and variance reports Supervise and assist in preparation and settlement of inter-company billing Review inter-company balance and correct out-of-balance situations Perform other duties as assigned by the Division Finance Head.

    • HRMS Supervisor I
      • Jul 2010 - Oct 2011

       Provide administrative support for national employees for Far East Asia Division to include data entry into the HCM to ensure that Hires, Transfers, Terminations and any other changes to employees are implemented in an effective manner. Assists other Data Management Centers with data management.  Ensures data integrity is maintained within the HCM System through proactive auditing of team HR information System. Uses subject matter expertise to collect and analyze data for specific tasks and projects. Independently works through individual projects and plays a key role in broader projects. May provide guidance and training to less experienced teammates.  Indirect supervision over 5 FEA Sector Payroll Processors to include consistence payroll guidance, developing and maintaining payroll process documentation, auditing sector payrolls, sector payroll projects, SOX audits/ requirements, etc.  Monthly consolidation of FEA Rig personnel training and extra days.  Prepares the EOS computation of terminated personnel under Manila Payroll.  Preparation of Manila Payroll monthly EOS accruals and additional EOS accrual computation for Philippine employees.  FMS month end closing entries for Santa Fe Construction Company (Transocean Manila Office) and other local payrolls.  Preparation of Santa Fe Construction Company’s Financial Statement and Bank Reconciliation.  Tax preparation and filing thru eFPS of Santa Fe Construction Company  Assistance on Santa Fe Construction Company yearly external audit and preparation of Audit schedules.  Liaise with Philippine Lawyers for Santa Fe Construction Company entity closure.

    • Supervisor I, Payroll and Accounting
      • Feb 2007 - Jun 2010

      April 2009 to June 30, 2010 Supervisor I, Payroll and Accounting February 2008 to March 2009 Accounting.Tax and Payroll (Promoted and with same Job function as below) February 2007 to February 2008 Accountant Transocean Inc. - Manila Office (www.deepwater.com ) C/O Santa Fe Construction Company 10th Floor 139 Corporate Center, 139 Valero St., Salcedo Village, Makati City  Handles the Accounting, Payroll Administration, Finance Function and Tax Administration.  Payables and Receivables processing  Prepare payroll computation and applicable withholding tax for Manila employees  Analysis of Accounts and preparation of monthly financial reports.  Prepares monthly bank reconciliation, schedules and cash position.  Prepares payroll computation for Transocean Inc. (Global SantaFe) Expatriates  Preparation of Special – Purpose Reports  Assistance on the yearly budget and variance analysis  Prepares monthly remittances & mandatory reports to government agencies such as but not limited to SSS, HDMF, Phil health and BIR.  Represent Clients in SSS, PHIC, HDMF and BIR tax audits, external audits and other examinations  Assistance in securing local govt. permits and licenses  Inventory taking, Internal and Operational Audit

  • Family Vaccine and Specialty Clinics (IPVG Group)
    • Corporate Auditor/National Field Coordinator
      • Oct 2006 - Jan 2007

      *** Intellectual Property Ventures Group (www.IPVG.com) is the Holding Company of IP E Game Ventures (On Line Gaming), Botika ng Munisipyo, Inc (Retail of Pharmaceuticals) and Family Vaccine and Specialty Clinics (Wholesale of Pharmaceuticals/Chain of Clinics). October 2006 to February 2007 Corporate Auditor/National Field Coordinator Family Vaccine and Specialty Clinics (Wholesale of Pharmaceuticals)  Responsible for conducting and leading complex financial, operational and compliance audits and special projects.  Leads and participates in planning, execution and reporting of audit reviews and special projects.  Conducts risk assessments, evaluates the adequacy and effectiveness of internal controls and makes value added recommendations to improve the overall control environment.  Prepares the audit program and work papers and acts as a liaison between Head Office and the branches.  Prepares the final audit report and implement the result thereof.

  • IPVG
    • Information Technology & Services
    • 1 - 100 Employee
    • Senior Supervising Accountant/Finance Manager
      • Feb 2006 - Oct 2006

      August 2006 to October 2006 Finance Manager IP E Game Ventures (On Line Gaming)  Handles the Logistic, Accounting and Finance Function of IP E Games (www.e-games.com.ph)  Handles PO’s of Distribution  Preparation of necessary forms from generation to activation of prepaid cards/Electronic pins.  Handles the Inventory and controls the reorder point.  Analyze and finalize the report for the loaded cards/unused cards/expired cards for revenue recognition.  Review Payables, Receivables and Payroll Entry  Review the liquidation report and lapsing schedules  Review accounts and preparation of monthly financial reports  Review the Tax remittances & mandatory reports to government agencies.  Review monthly bank reconciliation, account schedules and cash position  Support to (Finance Manager) Accounting and Finance function of Intellectual Property Ventures Group (www.ipvg.com) February 2006 to August 2006 Senior Supervising Accountant Intellectual Property Ventures Group (Holding Company)  (LC) Line of Credit processing for the importation of vaccines.  Financial Statement Preparation and Analysis of Accounts  Support to (Finance Manager) Accounting and Finance function of Intellectual Property Ventures Group (www.ipvg.com)  Review reports of affiliates/subsidiaries and assistance in the preparation of the entries for the Financial Statements consolidation reports  Review Payables, Receivables and Payroll Entry  Review the liquidation report and lapsing schedules  Handles the Accounting, Payroll Administration, Finance Function and Tax Administration of Botika ng Munisipyo and Family Vaccine Specialty Clinics  Analysis of Accounts and preparation of monthly financial reports.  Prepares monthly remittances & mandatory reports to government agencies such as but not limited to SSS, HDMF, Phil health and BIR.

  • Millennium Business Services, Inc.
    • Accounting
    • 1 - 100 Employee
    • Accountant
      • Dec 2003 - Jan 2006

       Analysis of Accounts and preparation of monthly financial report of various clients.  Prepares monthly remittances & mandatory reports to government agencies such as but not limited to SSS, HDMF, Phil health and BIR.  Prepares monthly bank reconciliation, schedules and cash position.  Prepare payroll computation and applicable withholding tax  Reconstruction of Financial Statements  Preparation of Special – Purpose Reports  Assistance in securing local govt. permits and licenses  Represent Clients in BIR tax audits, external audits and other examinations  Treasury and Payables Processing  Inventory Taking and Operational Audit

Education

  • University of the Assumption
    Bachelor of Science (B.S.) Accountancy, Accounting
    1998 - 2002
  • Magalang Institute
    High School/Secondary Diploma Programs
    1993 - 1997

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