Experience

The Presidential Tower

• India
• Real Estate
• 1 - 100 Employee

• Executive Assistant to ED

  • Oct 2019 - Present



TaxAssist Accountants

• United Kingdom
• Accounting
• 400 - 500 Employee

• EA & Business Development Manager

  • Oct 2017 - Jul 2019



Jugnoo

• India
• Technology, Information and Internet
• 100 - 200 Employee

• EA to CEO

  • May 2016 - Jun 2017

  Responsibilities of CEO Professional Desk: • Scheduling calendar – collaborating office, client, international offices, appointments and meetings in accordance to time and priority. • Travel arrangements - International & Domestic, from applying Visa, Flight bookings according to mileage, Hotel booking and scheduling meetings with International clients in abroad. • Travel arrangements for core team as well as international employee, providing them Visa to overall itinerary from flights, hotel & meeting place. • Email sorting & responding after discussing with CEO. • Responding to Linkedin message in discussion of CEO. • Handling Facebook workchat, Angellist, Trello boards on behalf of CEO, for timely updation & inputs of data. • Maintaining records of Visiting cards in Nimble software, updating investors status in Nimble. PR related works such as enrolling for summits & International summits for a speaker/panel discussion • Preparing Tour claims, Mobile claims & credit card claims of CEO as well as Core Team • Drafting letters, preparing agenda & MOM of meetings for Board of directors meeting professional as well as personal • Reconciliation of Desk time of Employees in order to maintain 8 hrs productive working hrs • Coordinating with share holders for the waiver letter such as SHA SHO, as timely submission of papers in CS Show less



Newton Group

• India
• Education
• 1 - 100 Employee

• Executive Assistant to MD

  • Oct 2013 - May 2016

  • Maintain calendar, schedule appointments and co-ordinate meetings • Managing Travel tickets and Hotel arrangements, domestic as well as international of MD & HOD Arranging VISA for the international visit with the help of agents. • Managing agenda for the day, Compiling reports of Sales, Marketing & Mall maintenance of each location • Preparing Tour claims, Mobile claims & credit card claims of MD & HOD. Approval of Purchase order & Claims of HOD's in ERP • Drafting letters, preparing agenda & MOM of meetings for Board of directors meeting professional as well as personal • Arrangements of event manager, Resort booking, catering, Family national/international outing tour, for Chairman/MD family in coordination with Farm Manager. • Arrangement of festival event, Polio event, charity show, international tour with Rotary members. Show less



Sobha Ltd.

• India
• Real Estate
• 700 & Above Employee

• Secretary

  • Aug 2010 - Jun 2013

  Maintain calendar, schedule appointments and co-ordinate meetings to HOD. Managing Travel and accommodation arrangements domestic as well as international Visa for HOD & Academy staff. Managing agenda for the day, Compiling expense statements and reimbursements of HOD by coordinating with Administration/finance department .Drafting letters, preparing agenda & MOM of meetings attended by HOD of Academy & DTR department. Arrangements of catering, hostel & travel amenities to investors, clients and board meetings. Maintain personal documents of HOD. Monitor and coordinate technician data with DTR, PMR, M&E Real estate & Contracts department in order get data for trust.Administrative support including maintenance of office equipment, communication instruments, housekeeping and local transport. HR/Finance support such as recruitments, appraisals, receivable & payables follow-ups with VP finance.Maintain Petty cash account of Sobha Academy.Preparing the training nomination & Calendar in consultation with Managers and forwarding to HOD for confirmation/consent of time slots. Coordinating with Admin for the arrangements pertaining to training hall, transportation, and accommodation to outstation employees, and any other necessary provisions. Organizing interviews in close coordination with HODs. Preparing list of shortlisted candidates, reference check, medical checkup etc.Prepare and issue offer letter/appointment letters for selected candidates. Development of Joining Kit and organizing completion of all forms of the joining candidates. Organizing induction program, exit interviews. Maintaining Personal Dossiers of each employee including Non-disclosure agreements, compliance forms and training bonds. Maintaining leave record, accumulations, Man Hours data, Maintaining employee database. Maintaining ESI, labour laws and statutory compliances files in ERP, in consultation with Sr. Manager. Show less



Pristine Organics Pvt ltd

• Secretary

  • Jan 2008 - Dec 2010

  Oversee general facilities issues like Restrooms, Food & Beverages replenishment, etc, Manage the housekeeping staff and ensure the offices are clean and well maintained. Manage the Food orders for employees periodicallyOrganize company functions and parties.Travel Management, booking international and domestic flights, hire and accommodation for staff as well as visitors. Organize business cards for employees and manage stationery supplies.Book meeting rooms and ensure they are set up in accordance with the requirements for various conferences workshops etc.Managing Marketing representative expense report such as food expenses, petrol expenses, travel expenses.Managing daily attendance and leave records of the staff.Purchase & Maintenance of office stationery, stock and issuance register. Point of contact to solicit and negotiate with various vendors for order supplies Ensure timely payment of all vendor bills Coordinate the induction of new staff together with HR.Maintain calendar, schedule appointments and co-ordinate meetings. Make Travel and accommodation arrangements. Managing agenda for the day, Compile expense statements and reimbursements Arranging the agenda & minutes of meeting for Executives.Assist in planning and preparation of meetings and conference calls Open, sort and screen mail and emails. Handling Companies confidential files Such as : Agreements of Directors, General Managers, Board of Directors files, Factory License, Drug License, Certificate as per the Food Production. Monitor and coordinate communication between the Management Executives and Other Managers. Coordinate, Process and compile monthly reports such as Sales Reports, Financial Reports, HR/admin Reports, Yield analysis Reports, Quality Assurance & Control Reports as per the Auditors requirements. Preparation of presentations of company according to the marketing representatives as well as the Client deal. Show less



RVE institute of education

• Secretary cum admin executive

  • Jan 2006 - Jun 2007

  Nature of Work : Handling incoming calls Handling visitors and front office responsibilities Handling incoming and outgoing reports for students. Issuing Study material, arranging interview for students, Maintaining Attendance, and in-charge of office administration Payment follow-ups for students fees Daily Bank transactions Preparing and maintaining vouchers for payment, receipt and petty cash. Handling accounts by issuing Salary for staff, Statutory payments Nature of Work : Handling incoming calls Handling visitors and front office responsibilities Handling incoming and outgoing reports for students. Issuing Study material, arranging interview for students, Maintaining Attendance, and in-charge of office administration Payment follow-ups for students fees Daily Bank transactions Preparing and maintaining vouchers for payment, receipt and petty cash. Handling accounts by issuing Salary for staff, Statutory payments



Hindustan aeronautics limited

• secretary

  • 1997 - 2000

  Arranging Meetings and conference inside the Divisions. Preparing Letters, email for the inter departments. Preparing Salary, ESI, PF, Arrears for the employees. Preparing Tenders, Purchase Orders. Handling VIPS Visits, Travel Arrangements, Booking Lodges. Handling Payables and Receivables of Purchase Department Key Skills Secretarial experience preferably in a knowledge company. Self-motivated, proactive, adaptable. Ability to maintain high level of confidentiality Ability to complete task within deadlines with minimal supervision in a fast-paced situation. Show less