Experience

Dalriada Drug Discovery

• Canada
• Biotechnology Research
• 1 - 100 Employee

• Human Resources Coordinator

  • Sep 2022 - Present

• Executive Assistant To Chief Executive Officer / HR Associate

  • Aug 2020 - Sep 2022

  • Assist the CEO and SLT team with daily administrative duties and complete a broad variety of administrative tasks• Manage an active calendar of appointments, sending calendar invitations with Zoom dial-in and Microsoft Teams links• Coordinate logistics with high-level meetings both internally and externally• Provide support to the HR Director in the hiring process, formatting documents, surveys set up, tracking employee leaves, and other administrative tasks• Prepare and/or modify documents including correspondence, reports, drafts, memos, and emails• Create advanced PowerPoint presentations and Excel spreadsheets • Manage SOPs for new Policies and Procedures as well as maintain training matrix • Process requests for information and data and prepare written responses to routine inquiries • Follow up on key deliverables and their associated timelines • Identify ways to improve administrative processes• Provide administrative support as needed for front desk operations such as answering phones, accepting packages and other deliveries, greeting, and signing in visitors/guests• Assist with bookkeeping entering invoices and credit card reconciliation on QuickBooks



Dibovo IT Services

• São Paulo, Brazil

• Administrative Coordinator

  • Nov 2015 - Dec 2017

  - Developed and managed a centralized database to track documented organizational project status and scheduled follow up meetings - Performed research and assisted with special projects - Provided general office and secretarial support to the owner, including typing and proofreading correspondences, creating invoices and payments, and file maintenance - Worked closely with business partner to establish business requirements and reporting. Worked to resolve issues with little to no supervision - Responded to general requests from various external customers ensuring information has been captured correctly



green4T

• Brazil
• IT Services and IT Consulting
• 300 - 400 Employee

• Executive Assistant

  • Apr 2013 - Aug 2015

  - Served as Executive Assistant to the Chief Finance Officer and Chief Operating Officer - Collaborated with administrative team members in order to centralize the database for easy retrieval of information - Managed basic accounting duties, including expenses reports, invoices, purchase and office supplies orders, journal entries, A/R, A/P and bank reconciliation into system - Determined and stablished office procedures and routine in order to ensure smooth daily operations - Managed complex calendar and appointments - Arranged appropriate travel and hotel arrangements for upcoming events, visas, agendas, necessary contacts and country information - Maintained confidentially of senior management staff information for payroll, and administration files for all departments subordinated by the CFO and COO



Emerson Network Power

• United States
• Appliances, Electrical, and Electronics Manufacturing
• 700 & Above Employee

• Executive Assistant

  • Aug 2011 - Apr 2013

  - Provided the highest level of administrative support to General Manager in managing operation workflow that increased the overall efficiency by 30% - Provided back up support to other departments, which was highly admired by the General Manager - Suggested an improvement to the administration system to maintain administrative standards and procedures; system included executive correspondence, templates, records management, and mail processing - Effectively managed the General Manager’s calendar to ensure a meeting was never missed - Prepared minutes of meetings, conferences, agendas, and Power Point presentations to ensure each meeting was conducted successfully - Managed the reception area, including greeting visitors, answering telephone and relaying telephone calls and messages - Scheduled and confirmed appointments for entire management team - Organized filing correspondence, developed spreadsheets, faxed reports and scanned documents



Tecnisa

• Brazil
• Real Estate
• 700 & Above Employee

• Administrative Assistant

  • Mar 2011 - Aug 2011

  - Served as Administrative Assistant to the Finance Director and Investors Relations Director in managing operation workflow - Verified documents and associated records to catch and resolve discrepancies - Made copies, sent faxes and handled all incoming and outgoing correspondences - Served as Administrative Assistant to the Finance Director and Investors Relations Director in managing operation workflow - Verified documents and associated records to catch and resolve discrepancies - Made copies, sent faxes and handled all incoming and outgoing correspondences



Urbplan Desenvolvimento Urbano S.A.

• São Paulo, Brazil

• Administrative Assistant

  • May 2008 - Mar 2010

  - Served as Administrative Assistant to the CFO and COO in managing operation workflow - Verified documents and associated records to catch and resolve discrepancies - Made copies, sent faxes and handled all incoming and outgoing correspondences - Determined and established office procedures and routine in order to ensure smooth daily operations - Managed calendar and appointments for the Board of Directors - Arranged appropriate travel and hotel arrangements for upcoming events, visas, agendas, necessary contacts and country information



Klabin Segall

• Brazil
• Leasing Non-residential Real Estate
• 1 - 100 Employee

• Administrative Assistant

  • 2004 - 2008

  - Served as Administrative Assistant to the CFO and COO in managing operation workflow - Verified documents and associated records to catch and resolve discrepancies - Made copies, sent faxes and handled all incoming and outgoing correspondences - Determined and established office procedures and routine in order to ensure smooth daily operations - Managed calendar and appointments - Arranged appropriate travel and hotel arrangements for upcoming events, visas, agendas, necessary contacts and country information