Experience

Maples Group

• Cayman Islands
• Financial Services
• 700 & Above Employee

• Senior Administrator

  • Dec 2021 - Present



Dillon Eustace LLP

• Ireland
• Law Practice
• 100 - 200 Employee

• Corporate Secretarial Administrator

  • Jan 2020 - Dec 2021

  Part of the busy Secretarial department of one of Ireland’s leading law firms attending Investment Funds entities, I am engaged in assignments such as: • Draft Agendas of board meetings, Attendance Lists, Minutes of meetings, Certificates of Secretary, Fitness & Probity confirmations and other documents. • Reach out directors and service providers to receive the board papers, format the documents, collate and circulate the board pack. • Liaise with directors to agree on calendar availability, circulate calendar invites, manage dial-in details. • Follow up the status of Matters Arising during the board meeting. • Arranging signatures of the directors, both wet ink and electronically, and liaise with notary, DFA and consulates for certifications. • Compile documents and get answers requested by auditors and solicitors. • Update appointments, resignations and registers with CRO, RBO and CBI. • Format documents, presentations and spreadsheets in MS Office Suites or protected PDF files. • Keep files of soft and hard copies of documents. • Sort, file and forward received correspondence. • Manage multiple Boardvantage and Diligent accounts. Show less



viagogo

• United States
• Entertainment Providers
• 100 - 200 Employee

• Seller Support Representative

  • Mar 2019 - Jan 2020

  • Provide premium customer attention to high-value global sellers. • Relationship management of key broker accounts in the Americas region. • Problem-solver with strong analytical and creative skills beyond systems and departments. • Provide premium customer attention to high-value global sellers. • Relationship management of key broker accounts in the Americas region. • Problem-solver with strong analytical and creative skills beyond systems and departments.



Sabbatical

• United States
• Internet Publishing
• 1 - 100 Employee

• Hygge Specialist

  • Mar 2018 - Feb 2019

  Focused on get the best of my MBA in Corporate Communication, learning about how to improve SEO with an integrated Marketing Plan, craft content to highly segmented marketing campaigns, develop creative copy-writing of content to internal and external publics, plan, implement and manage social media campaigns, curating content and setting up paid campaigns on LinkedIn, Facebook & Twitter and effectively track and measure campaign success and ROI through regular monitoring and reporting of KPIs reports on ongoing basis, fomenting actionable insights and strategic decisions as a result. Show less



Nubank

• Brazil
• Financial Services
• 700 & Above Employee

• Executive Assistant

  • Aug 2017 - Feb 2018

  • Supported operations of CEO • Conciliated crowded calendars for board, team and visitors’ meetings. • Arranged executive travels, included not only flights and hotels but also road transportation and international agenda. • Liaised agreements and partnerships with airlines and hotel chains. • Produced internal Events for over 900 people. • Copywrote speeches and institutional letters. • Compilated and formatted presentations and tables. • Addressed and/or responded to mail, e-mails and telephone calls. Show less



O Telhar Agro

• Brazil
• Farming
• 200 - 300 Employee

• Office Manager

  • Apr 2013 - Aug 2017

  • Supported operations of CEO and Managing Board. • Organized on and offsite board meetings. • Restructured purchase process for air flights and hotel booking: defined policy and implemented a self-booking system with budget control and managerial approval, resulting in ca. 12% reduction of total travel costs. • Art Directed Visual identity update from briefing to approval of pieces. • Reduced costs with suppliers through liaising existing contracts. • Managed projects for office rebuilding, improving workspaces and reducing rental costs within the established budget and scope. • Conducted quarterly events for the board of directors and investors in different cities and spaces, with high-level presentations and VIP services. • Responsible for negotiating with suppliers of housekeeping, facilities maintenance, stationery provider, office equipment and catering. • Supported HR in Culture, Climate and Engagement projects. • Acted as prosecutor and supported Legal, Procurement and Finance areas. Show less



Giesecke+Devrient

• Germany
• IT Services and IT Consulting
• 700 & Above Employee

• Senior Executive Assistant

  • May 2011 - Apr 2013

  • Supported operations of CEO and Managing Board. • Organized team meeting and summarize meeting minutes. • Arranged travel agendas, bookings, transports and visas. • Drafted internal memos and commercial letters. • Reviewed and proof-read technical translations. • Performed Endomarketing actions for engagement. • Planned and executed of Internal Events (Sales Conventions, End of Year Celebration for +700 employees, FutureCom Fair), with pos-evaluation analysis. • Developed and executed office rebuilding, optimizing spaces, within a tight budget and challenging deadline with PMI Methodology. • Coordinated legal and practical arrangements for expatriate executives. • Reviewed policies and processes targeting trackability and saving. • Optimized Files, transforming paper archive into a digital database. Show less



Kroton

• Brazil
• Higher Education
• 700 & Above Employee

• Executive Assistant

  • Nov 2009 - Apr 2011

  • Personal Assistant to the CEO • Supported on housekeeping and personal tasks. • Organized all meetings chaired by the CEO, board of directors and investors, writing summaries and following up the ongoing actions. • Coordinated a team of 9 employees of cleaning and facilities services. • Recruiting, training and covering the reception services. • Co-operated in Media training for C-Level Executives, press conferences production, redaction of press releases and media kits. • Designed presentations for Road Show and Board meetings • Maintained Key Performance Indicator (KPI) Reports. • Managed Travel arrangements, inclusive for luxury and VIP services. • Controlled Budget and Expenses reports for multiples centres of costs. Show less



LANXESS

• Germany
• Chemical Manufacturing
• 700 & Above Employee

• Sales Assistant

  • Nov 2005 - Sep 2009

  • Created a Communication Committee and team newsletters. • Responsible for internal audit of the department to obtain the ISO: 9001 certificate. • Organized quarterly international sales conferences, including logistic and presentations, in Antigua, Córdoba, San José and Panamá. • Planned and executed participation in Fairs and Exhibitions Events. • Prepared management reports with summary analysis for the HQs. • Technical translations from/to English and Spanish. • B2B Customer Attention, including after-sales services. • Strategic management of inventory and transportation, obtaining reduction in inventory turnover and extinction of discards by expiration. • Price calculation is SAP, considering incoterms, stock and market balance, production cost and profit margin. Show less



Bayer

• Chemical Manufacturing
• 700 & Above Employee

• Assistant to the Sales Manager

  • Jun 2004 - Nov 2005

  • Promoted internal benchmarking among secretaries around the world. • Coordinated private and professional agenda • Organized travel and expense reports in SAP; • Drafted minutes and memoranda, prepared presentations and reports; • Managed of contracts and archives; • Promoted internal benchmarking among secretaries around the world. • Coordinated private and professional agenda • Organized travel and expense reports in SAP; • Drafted minutes and memoranda, prepared presentations and reports; • Managed of contracts and archives;