Human Resources Assistant/Office Manager

• Dec 2021 - Present

Independent Contractor in Administration

• Apr 2019 - Dec 2021

Reports to: Ed Groleau and Justin Cain Schedule technicians, create and close maintenance requests using OneSite. Provide customer service to residents by phoning and emailing to gain permission to access their units. Supervised poll workers and oversaw over 200 voter registrations using electronic verification. Educated over 1,000 voters and complied with all US Government voting rules and regulations. Audited and processed over 200 US Census Bureau personnel files and resignations. Enumerated underserved communities, group living quarters and non-responsive follow-ups for benefit eligibilities and reviewed over 500 Census paper and electronic questionnaires. Supported Vice Presidents, Attorneys and Paralegals at NBC/Universal and Sony Pictures Entertainment Audited Sony Studios’ US Copyright filings and created Rights and Copyright physical files. Managed Rights and Copyright Titles’ master list, researched, updated, and classified the film division entities including Columbia, Tri-Star Pictures, and Sony Picture Classics Reviewed and filed all Title Registrations, Title Protests, Title Extensions and Title Expirations Show less

Office Manager, Human Resources Manager, & Executive Assistant

• Jun 2017 - Apr 2019

O'Malley Productions is a sole proprietor that produced "Food Paradise", which aired on Travel Channel. Reported to Sean O'Malley, President, O'Malley Productions and Jason Levine, Co-Executive Producer Office Management Duties: Successfully ran the day-to-day operations at a fast-paced production company, main "Go to Person" overseeing and maintaining a productive and harmonious environment for over 40 employees. Created, composed, updated and sent ‘Things to Know’ guide and weekly company newsletter highlighting payroll deadlines, general company reminders, policies, announcements, food and entertainment news items to entire staff. Coordinated special office and off-site events including celebration lunches, holiday parties and annual donation and charity drives. Monitored office equipment and coordinated maintenance issues with building management Organized the office: created a ‘Copy Area’, and re-organized the kitchen for functionality; provided seating, parking, supplies, and security access for new hires. Ordered snacks, drinks and supplies; maintained kitchen daily. Human Resources: On-boarded new hires: processed workflow forms related to hiring; filed and maintained confidential personnel and HR records. Off-boarded: collected parking cards, tags, and keys, maintained former employee files. Conducted exit interviews. Consulted and advised on HR matters; assisted with Workers Compensation and unemployment claims administration. Executive Assistant Duties: Assisted the President and Co-Executive Producer with schedules, meetings, conference calls, and company purchases using the company credit card and petty cash, prepare and submitted travel and expense reports. Made travel arrangements, hotel accommodations, and booked car rentals. Took minutes at meetings, transcribed, and submitted the Present and Co-Executive Producer. Managed contact information; liaised with external business contacts. Performed basic internet research. Show less

Personal Assistant

• Apr 2014 - Jun 2017

Managed all publicity including website advertising. Coordinated and scheduled all logistics and accompanied her to personal appearances, including book signings, and photography shoots. Provided food and water during events. Contributing writer on Filmradar.com Handled banking tasks, personal shopping, and errands. Managed all publicity including website advertising. Coordinated and scheduled all logistics and accompanied her to personal appearances, including book signings, and photography shoots. Provided food and water during events. Contributing writer on Filmradar.com Handled banking tasks, personal shopping, and errands.

Human Resources Assistant Manager & Executive Assistant

• Jan 2009 - Mar 2014

Reported to Chuck Harold, VP McRoberts Protective Agency & Michael Samulde, Operations Manager Achievements: Successfully recruited and hired 500 temporary employees for "The Biggest Event in Hollywood". Hired, Trained, and supervised 3 seasonal employees during heavy recruitment periods (6 months of the year). Trained: Conducted Sexual Harassment Prevention & New Hire Orientation; travelled to other branch offices to assist with recruitment efforts and training. Collections: successfully cut aged receivables by 30%. Effectively balanced employee needs with company policies. Responsibilities: Composed and purchased three employment ads per week on Craigslist. Scheduled and conducted in-person interviews; used Kwantek (ATS) to track all applicants through-out the application/hiring process. On-Boarding: processed workflow forms related to hiring; administered in-house drug tests, verified I-9 Forms; ordered background checks through Sterling. Maintained and updated electronic personnel records in Winteam; managed paper documents; filing, including aged files. Maintained and updated hiring packets; wrote and updated company policies and procedures. Supervised subordinates & checked-in personnel at 2 job sights. Created 10 interview questions as they pertained to each post. Performed a variety of administrative duties: answered busy phones, distributed approximately 500 weekly paychecks, resolved payroll matters, composed letters, memos, and emails for distribution/effectively communicated with employees regarding changes within the company. Used Outlook to maintain the company calendar and PTO. Participated in investigations when a company policy was violated; assisted with Workers Compensation and and unemployment claims administration. Show less