Experience

Sealy Dental Center

• United States
• Medical Practices
• 1 - 100 Employee

• Office Administrative Assistant

  • 2016 - Present



Golden Sands General Contractors, Inc.

• United States
• Construction
• 1 - 100 Employee

• Project Support Coordinator

  • 2015 - 2016

  Support Project Manager, Senior Project Manager, and Project Executives on projects and assignments of all types. • Provide support in the area of meeting notes, organizing meetings, preparation of financial reports, monthly progress reports, weekly progress reports, vendor invoice processing, processing of contractor and architect progress billings, lien waivers, subcontracts, change orders, contractor logs, owner relations, submittals, submittal logs, RFI’s, & RFI logs. • Demonstrate a proactive focus on meeting client and project requirements in a timely and cost • Manage accounts receivables according to the guidelines and requirements set by the Regional Operations manager. • Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, account finance team and/or the Regional Operations Manager. Show less



Lloyd's Register

• United Kingdom
• Public Safety
• 700 & Above Employee

• Client Service Executive

  • 2010 - 2015

  Accountable for Tier 1, 2, 3 and key accounts. • Coordinate audit visitations to ensure companies were in compliance with the policies and regulations within their industry to maintain certification of applicable standards. • Schedule visits accordingly by following contract guidelines and ensuring proper days of visitation, chargeable fees and coded assessors per contract. • Communicate with assessors to coordinate calendars, audits, availability, job notifications and report uploads. • First point of contact for each client regarding their audit visits, assessor information, certification, contracts, procedures, invoicing and any LRQA questions. Also including in person client visits ensuring that LRQA/client relationship. • Generate, maintain and organize contracts, client contract schedules, training schedule documents, and pertaining correspondence. Lead responsibility in document control, hard and soft copies. • Debt collections and invoice processing. • Maintain knowledge of ISO certification standards; EMS, QMS, AS, TS, Medical, & Business Continuity. Show less



BAE Systems

• United Kingdom
• Defense and Space Manufacturing
• 700 & Above Employee

• Administrative Assistant III

  • 2005 - 2010

  • Received and screened telephone calls on multiple phone lines, letters and/or visitors for Contracts department. Answered routine questions and obtained and furnished information. • Routed inquiries to appropriate persons/departments, as appropriate. • Scheduled appointments and arranged meetings and travel, coordinating related arrangements. • Scheduled and arranged large off-site group meetings and attended meetings as needed for administrative support. • Routed or resolved routine correspondence and inquiries not requiring attention. • Prepared Special reports and presentations for department use. • Provided administrative support to the director of Contracts at the corporate office. • Organized and maintained procedures and reports for the Contracts dept function. • Coordinated and maintained the administrative support functions for the corporate office. • Coordinated with administrative staff to ensure phone and front desk coverage. • Reviewed invoices and purchase orders related to supplies and maintenance of the office. • Ensured an ample inventory of office supplies, shipping/postage, break room supplies, marketing materials, furniture, filing cabinets, etc. • Served as liaison with building management for property policies, maintenance/ housekeeping work orders, and emergency evacuation procedures. • Ensured office suite appearance is uncluttered and clean. • Coordinated seating, furniture, office supplies, etc. for new employees and visitors. • Worked with supervisors, proposed, & implemented best practice office procedures. • Coordinated activities associated with group meetings, lunch meetings and office wide events. • Coordinated office-wide special events such as holiday gatherings, typically held off site. Show less