Experience

Beach Cities Health District

• United States
• Health, Wellness & Fitness
• 1 - 100 Employee

• Administrative Services Manager

  • Dec 2014 - Present

  • Acts as a customer service representative, responding to customer dissatisfaction; documenting and reporting issues or concerns, if necessary, to higher management• Assists Director of Engagement with staff safety and risk management, workers compensation claims and building incident reporting• Assists CEO, CFO and Executive Director of RE with special projects as needed• Coordinates annual insurance policy renewals and event certificate requests; assists with incident reporting as needed• Manages administrative support at front desk • Oversees off-site data storage and archiving• Provides central purchasing for office and building equipment supplies• Develops administrative policies and procedures for BCHD • Trains new volunteers and assigns centralized administrative help ticket tasks as needed• Manages the organization and maintenance of office supplies inventories• Oversees competitive purchasing of copier, office supplier, postage machine contracts• Manages meeting room, intern space, and equipment calendars• Oversees mail management• Acts as a point of contact for facility-related matters in coordination with property services• Prepares reports and monitors work load for administrative support• Oversees the monthly postage reports and quarterly copier reports for billing back purposes• Works with Finance in establishing a budget for expenses related to general administration and property• Monitors invoices and ensures proper coding prior to submitting for approval• Assists Executive Assistant to CEO on Board and Committee functions as needed• Manages administrative services volunteers and the Volgistics time keeping and calendar system• Acts as liaison to property management firm and provides assistance to off-site tenants as needed• Main contact for showing and leasing office space, as well as lease renewals• Assists management in document preparation and tracking for RFPs, leases, as well as coordinate bid submission Show less

• Administrative Assistant, Finance & Real Estate Services

  • Mar 2005 - Dec 2014

  •Assist CFO & RE Manager with implementing special projects •Maintain supervisor & department calendars•Coordinate audit-related projects•Coordinate budget timeline•Collect tenant lease checks & coordinate deposit pick up•Update Lease/BOE spreadsheet•Manage corporate credit card & process for payment•Coordinate & process requests for credit•Monitor certificates of insurance for vendors & tenants, prepare form letters requesting renewals as needed and maintain Excel spreadsheets •Code & submit invoices for Property Manager’s signature on a daily basis; assist in reviewing monthly financials (GL detail reports) for coding errors•Provide administrative support as needed (e.g., mail & memo distribution; copying & distribution of contracts & legal documents; file set-up & organization)•Prepare financial, utility & vendor spreadsheets•Prepare signage, office & parking maps using Word, PowerPoint & Photoshop as necessary•Act as liaison to engineering, vendors, & tenants•Produce & distribute Real Estate Services announcements to staff & tenants within the building•Process & distribute all contracts to appropriate parties, as well as update cost reports & contract reports as required•Maintain the vendor service contracts that are currently on file •Maintain all lease tenant files•Coordinate court-referral volunteer calendar & update Volgistics information•Produce the monthly Community Events Calendar for distribution at Board of Director meetings Show less



Redondo Technology Center

• Assistant Property Manager

  • 2003 - 2005

  •Showed office/storage space •Prepared lease agreements & packages •Maintained lease files •Coordinated vendor services •Prepared lease invoices •Provided general administrative services •Showed office/storage space •Prepared lease agreements & packages •Maintained lease files •Coordinated vendor services •Prepared lease invoices •Provided general administrative services



Platinum Capital Group

• Real Estate
• 1 - 100 Employee

• Loan Assistant

  • 2002 - 2003

  •Ran client credit reports •Collected sensitive client data •Prepared client loan files •Delivered client loan packets •Prepared weekly loan rate & open house announcements •Provided general administrative support •Ran client credit reports •Collected sensitive client data •Prepared client loan files •Delivered client loan packets •Prepared weekly loan rate & open house announcements •Provided general administrative support