Experience

Color Of Change

• United States
• Civic and Social Organizations
• 1 - 100 Employee

• Director of Administration

  • ‏ديسمبر 2018 - - الحالي



Prospect Schools

• United States
• Primary and Secondary Education
• 100 - 200 Employee

• Executive Assistant Office Manager

  • ‏أبريل 2017 - ‏أغسطس 2018

  Maintain heavy calendar and daily schedule for Executive and Deputy Executive Directors; Support Director of Finance, Director of Operations and Director of Academics calendars; Create and maintain a neat, welcoming and organized Central Office environment; Schedule, plan for, and welcome Directors’ external visitors; Manage mail, including postage meter and stationary; Answer phones; redirect inquiries & relay messages to staff in timely manner; Coordinate and execute Central Office purchasing, maintaining office supplies and assisting with supply inventory control; Manage copy machines supplies, printer, and other Central Office equipment; Manage office technology (conference calls, Gotomeeting, etc); Create and manage comprehensive central office filing systems; Purchase and maintain inventory of marketing collateral + “swag items”; Support Board of Trustees initiatives, including fundraising, calendar management, mailings, quarterly and ad hoc meetings and calls; Maintain Board of Trustees basic’s filing index of corporate documents for auditing purposes; Support the maintenance of donor files and donations; Support donor appeals and acknowledgment process; Coordinate, order and package gifts as needed for events; Schedule VIP tours, including student ambassadors and classroom visits; Coordinate and prepare extensive domestic and international travel including car services, hotel arrangements and flights; Provide monthly expense reports for all Directors reflecting office supplies, invoices, car service, business meetings & dinners



Thomson Reuters

• Canada
• Software Development
• 700 & Above Employee

• Executive Assistant

  • ‏يناير 2001 - ‏يناير 2017

  Provide executive-level administrative support to the Managing Director of US Large Law Firms, Chief Operating Officer and Vice President of Corporate Sales with a demonstrated ability to improvise, improve procedures and meet deadlines; Coordinate and organize the details of special events, corporate agendas, internal and external meetings, executive meetings and filing system; Provide heavy calendar & email management, phone coverage, document preparation and spreadsheets for managers; Interact with senior management and their administrative support on significant matters; Responding to requests by modifying plans based on priorities; Coordinate and prepare extensive domestic and international travel including car services, passports, visas, hotel arrangements and flights; Provide monthly expense reports reflecting office supplies, invoices within 170MarkView, car service, business meetings & dinners; Process new hires paperwork, telephone & computer systems, along with terminations; Maintain business operations schedule on a daily basis & ensuring that the appropriate information is available for meetings; Efficiently manage busy schedules, maintain and manage the day-to-day business activities and schedules in a high demand environment; Coordinate office space needs in different states and countries for team members traveling from other locations; Coordinate and maintain vacation and sick days for 12 departmental employees; Handles the consolidation of the monthly President report of a consistent basis; Organize recruitment for candidates applying for employment; Collaborate with departmental editors to facilitate the accurate and timely writing, editing and preparation of final copy from draft to distribution; Edit, review and compose Tax Court Cases and SGML tagging on a daily basis; Update New Tax Laws while maintaining 7 databases with accurate grammar, spelling and punctuation; Monitor state website for newly added tax related materials for processing