Human Resources Assistant

• Dec 2020 - Present

Realty Assistant

• Mar 2020 - Dec 2020

Assists with data research for acquisition of leases and management of day-to-day operations. Prepare real estate documents for transmittal, pay leases, utilities obligations, and other required payments for contracts and other duties as assigned. Ensure that all Real Estate actions are processed and files are documented in accordance with all appropriate laws and regulations.Review various real estate documents and interests are depicted and described. Create documents such as letters, memorandums, reports and correspondence using Microsoft Word or similar word processing packages. Communicate (verbally and in writing) non-technical information to various individuals (public) and staff members regarding real estate documents. Extract data for varying reasons in a variety of formats. Prepare invitation for bids for leasing of space by the government

Management Assistant

• Aug 2019 - Mar 2020

Screen all correspondence prepared for the Division Chief signature for clarity, completeness of reply, grammatical and procedural correctness. Review all incoming mail from the Chief’s Office, Division Deputy, and external customers; monitor and assign incoming tasks for management. Screen all calls and visitors questions. Use computer skills and knowledge of software applications; Microsoft Excel, Word, Outlook, and PowerPoint with proficient. Provide instructions to staff on the methods and procedures for using the selected computer software. Received, distributed, filed, and maintained office manuals, directives, and other publications. Maintain division administrative electronic files, disseminated directives and other publications to appropriate division personnel. Coordinate Division Chief Calendars, arranged conferences, prepared minutes for meetings. Initiated access for all of Louisville, USACE Real Estate computer programs etc., CEFM, DCPDS, and RBPM. Prepared vacancy announcements, determined applicants' eligibility and qualifications, and rated candidates for referral to Real Estate positions. Coordinate office moves and telephone service requirements, monitor usage of government motor vehicles. Process, monitor and code all new employee’s and staff’s personnel actions. Review and update access to all common security programs for Louisville, USACE Real Estate, (SF-52) separations and CLP. Tracked overtime hours to ensure budget is not exceed. Prepare division reports, to include special and recurring reports for quarterly briefings with Col and periodic briefings with management. Process issues surrounding employee travel in Louisville, USACE Real Estate, to include making reservations, obtaining airline tickets, and preparation of travel vouchers. Maintain an accurate record of division travel expenditures and quarterly travel budget. Severe as a timekeeper Perform daily payroll activity in automated system (CEFM II). Comptrollers Accredited.

Mangerment Assistant

• Apr 2019 - Aug 2019

Responsible for receiving, distributing, filing, and maintaining office library of circulars, manuals, directives, and other publications.Maintains division and administrative files and is responsible for disseminating directive and other publications to all appropriate division personnel. Prepares division reports, to include special and recurring reports. Responsible for gathering and assembling all required data, ensuring timely and accurate submission. Analyzes work processes in the division and briefs management on findings. Develops productivity, timeliness and accuracy charts based report of feedback data, and notifies division management of workload trends, area of concern, and areas of significant achievement. Coordinates management meetings, prepares agenda, and participates in such meetings. Prepares information for quarterly briefings with Director, and periodic briefings with management. Prepares Systematic Analyses fo operations(SAO) annual schedules, and monitors the program to ensure timely reporting to upper management officials.Maintains division manager and assistant division manager calendars, arranges conferences, prepares minutes for meetings; coordinates issues surrounding employee travel in teh division, to include making reservations, obtaining airline tickets, and preparation of travel vouchers. Maintains an accurate record of division travel expenditures and quarterly travel budget.

Medical Support Assistant Supervisor

• Jun 2018 - Apr 2019

Provides full range of administrative and supervisory duties which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements; Extracting and analyzing data to provide reports in support of performance measures to senior management. Collaborates, communicates, and demonstrates outstanding customer service and interpersonal skills with all healthcare professions to ensure quality/continuity of care; Request relevant medical or administrative evidence to make eligibility determinations. Provides briefings, orientations, staff development, and training for MSAs; Manages fiscal matters, forecasts resource and equipment needs, and identifies budget needs; Distributes and balances the workload among employees in accordance with established work flow or job specialization; Assigns work, oversees status and progress of work; Takes disciplinary actions as appropriate; Monitors working conditions such as seating, ventilation, lighting, safety, etc. and reports any environment of care (EOC) issues to appropriate personnel for resolution; Resolves simple informal complaints of employees, referring other supervisor for resolution; Evaluate performance and taking disciplinary on staff duty performance and behavior, training progress, including promotions, reassignments, recognition for outstanding performance and other personnel needs.

Executive Secretary

• May 2017 - Jun 2018

Served as an executive secretary for a multi-layer directorate for U.S. Coast Guard, Sector Ohio Valley. Receive incoming correspondence, screening material for suspense dates, establishing controls and following up for the Sector Commander and Deputy Commander. Reviewed correspondence prepared for the Sector Commander's signature checking for spelling, typographical errors, conformed to proper format, and adherence to supervisor's policies. Assist with a variety of administrative programs, including the distribution and dissemination of incoming and/or outgoing mail containing Congressional correspondence. Help with coordinating telephones services and offices moves. Contact staff, to include subordinate secretaries and administrative personnel, to gather information for meeting, reports, assembling and preparing administrative training reports. Assess Conduct, review, and process documents necessary for the employee’s and Coast Guard members’ evaluation system during the required periods Assist civilian employees with preparation of requests for personnel actions. Provides contract support services and subject matter expertise to ensure the requirements of assigned contracts are met. Monitoring usage of government motor vehicles, communicate effectively with internal and external contacts. Received and screen visitors and phone calls to the office, ascertaining the nature requests and directing callers to appropriate staff. Used various software programs to create data base files, retrieve reports, rosters, and develop forms. Maintain Sector Commander and Deputy Commander Calendars, establish priorities, arranged and prepared business travel for staff to include initiating the orders, making reservations for flights, hotel accommodations and car rentals. Provided data entry into multiple management information systems; maintain payroll VasTA

Medical Support Assistant

• Feb 2013 - May 2017

VA Hospital VA Hospital

Administrative Specialist

• Sep 2010 - Feb 2013