Experience

Delaware Riverkeeper Network

• United States
• Environmental Services
• 1 - 100 Employee

• Administrative Coordinator

  • Feb 2022 - Present



Conservest Capital Advisors

• United States
• Financial Services
• 1 - 100 Employee

• Administrative Assistant

  • Aug 2017 - Feb 2022

  Wynnewood, Pennsylvania, United States - Provide administrative support to the company President, Senior and Junior Portfolio Managers, and the Director of Administration - including appointment setting, sending correspondence, and calendar management - Prepare necessary materials to initiate financial transactions per client requests and follow transactions to completion per FINRA compliance guidelines - Manage the inventory list, pickup, storage, and organization of 500+ confidential records - Train new hires on… Show more - Provide administrative support to the company President, Senior and Junior Portfolio Managers, and the Director of Administration - including appointment setting, sending correspondence, and calendar management - Prepare necessary materials to initiate financial transactions per client requests and follow transactions to completion per FINRA compliance guidelines - Manage the inventory list, pickup, storage, and organization of 500+ confidential records - Train new hires on customer service and other office procedures, including sending correspondence - Maintain a directory of contact information for 200+ clients and 20+ vendors - Assemble and disseminate data-driven financial reports on a monthly and quarterly basis - Collaborate with the management team, custodians, and external vendors to fulfill client demands - Proposed and implemented in-office paper recycling program Show less



The Free Library of Philadelphia Foundation

• United States
• Libraries
• 1 - 100 Employee

• Executive Assistant

  • Jun 2016 - Aug 2017

  Greater Philadelphia Area - Performed administrative tasks for Free Library of Philadelphia [FLP] Foundation executive staff - Crafted and disseminated deliverables including letters, personal correspondence, transcribed meeting notes, and financial documentation - Hosted tours of event locations within the FLP, Central Branch - Coordinated and executed private and public events including weddings, luncheons, book signings, and educational programs - Operated FLP Foundation online merchandise store -… Show more - Performed administrative tasks for Free Library of Philadelphia [FLP] Foundation executive staff - Crafted and disseminated deliverables including letters, personal correspondence, transcribed meeting notes, and financial documentation - Hosted tours of event locations within the FLP, Central Branch - Coordinated and executed private and public events including weddings, luncheons, book signings, and educational programs - Operated FLP Foundation online merchandise store - including receiving and preparing orders, responding to online inquiries, shipping orders, and managing inventory & sales records Show less



MovePlan

• United Kingdom
• Facilities Services
• 1 - 100 Employee

• Project Manager

  • Mar 2015 - May 2016

  Greater Philadelphia Area - Successfully created and managed logistical timelines for multiple, simultaneous workplace transition projects - Acted as liaison between executive committees and workplace employees as it related to workplace culture and physical office space transition - Formulated and presented comprehensive communication strategies emphasizing education, employee feedback, and continued employee involvement - Created, disseminated, and presented written and visual communications - Produced… Show more - Successfully created and managed logistical timelines for multiple, simultaneous workplace transition projects - Acted as liaison between executive committees and workplace employees as it related to workplace culture and physical office space transition - Formulated and presented comprehensive communication strategies emphasizing education, employee feedback, and continued employee involvement - Created, disseminated, and presented written and visual communications - Produced quality control and risk logs for each workplace transition project - Coordinated the implementation of new workplace culture through planning and hosting events and distributing workplace resource materials Show less



OPERATION I V INC

• United States

• Intern (Virtual)

  • Jun 2014 - Aug 2014

  Greater Los Angeles Area - Implemented the logistics of campaigns (mailings, social media posts, e-mails, phone calls) - Composed communication for online marketing pieces, thank you letters, and initial outreach to potential donors - Identified, researched, and compiled leads for potential funding sources, including researching foundation databases, small businesses, local franchises, and corporate sponsors.



Aimco

• United States
• Real Estate
• 700 & Above Employee

• Administrative Assistant

  • Dec 2012 - May 2014

  Philadelphia, Pennsylvania - Performed all administrative tasks from inception to completion of Phase I of the Park Towne Place Apartment Complex renovation project, supporting the project relocation and construction teams - Maintained database of unit photo documentation, resident personal information, and specified internal construction notes for the entire 900+ unit property - Coordinated informational social and promotional events for apartment residents and staff - Collaborated with leasing office and… Show more - Performed all administrative tasks from inception to completion of Phase I of the Park Towne Place Apartment Complex renovation project, supporting the project relocation and construction teams - Maintained database of unit photo documentation, resident personal information, and specified internal construction notes for the entire 900+ unit property - Coordinated informational social and promotional events for apartment residents and staff - Collaborated with leasing office and maintenance staff to ensure units were viable for construction - Crafted and distributed multiple overlapping project schedules/timelines - Drafted, edited, and distributed all project-related communications - Performed contract administration for the Center City ‘More Park, Less Way’ Project Show less



NewYork.com

• United States
• Leisure, Travel & Tourism
• 1 - 100 Employee

• Content Developer

  • Jun 2012 - Sep 2012

  Bala Cynwyd, PA - Created content strategies to achieve goals set by company owner, pitched ideas regarding multimedia content - Lead junior writing staff, overseeing day-to-day assignments and following up with the progress of special projects - Wrote and researched politically-minded web content - Edited and proofread junior writing staff content before publication - Led weekly meetings with executive team and content staff - Created writing schedules to complete ideas and projects within… Show more - Created content strategies to achieve goals set by company owner, pitched ideas regarding multimedia content - Lead junior writing staff, overseeing day-to-day assignments and following up with the progress of special projects - Wrote and researched politically-minded web content - Edited and proofread junior writing staff content before publication - Led weekly meetings with executive team and content staff - Created writing schedules to complete ideas and projects within deadlines - Researched and utilized search engine optimization (SEO) strategies Show less



Saint Joseph's University

• United States
• Higher Education

• Administrative Assistant

  • Sep 2008 - May 2012

  Greater Philadelphia Area - Responded to inquiries, redirecting calls as necessary and taking accurate messages - Prepared standardized documents, forms, memos,charts, lists, etc - Performed data entry and retrieval as directed - Coordinated events on behalf of supervisors - Processed work requests using established forms and guidelines - Maintained calendar for the Director of Adult and Off-Campus Student Life



Big Green Earth Store

• United States
• Retail

• Sales Associate - Seasonal

  • Nov 2011 - Jan 2012

  Greater Philadelphia Area - Recorded sales comparisons from the previous year to the current year - Educated clients on the environmental consciousness of every item being sold in the store.



Children's Literacy Initiative

• United States
• Professional Training and Coaching
• 1 - 100 Employee

• Research and Evaluation Intern

  • May 2010 - Aug 2011

  Greater Philadelphia Area - Extracted and compiled educational procedure information from research and evaluation databases to produce specialized reports disseminated throughout the tri-state area (PA, NJ, DE) - Trained incoming interns on workplace culture and evaluation database library



Ursula's About Phace

• Administrative Assistant

  • Oct 2007 - Dec 2010

  Greater Philadelphia Area • Provided administrative support to the Owner/CEO • Prepared and submited customer invoices • Prepared and coordinated deposit activities • Monitored customer accounts for non-payment and delayed payment • Built and maintained the database of client information • Edited promotional materials • Established and managed social media accounts • Coordinated schedules and calendars