Experience

National Human Genome Research Institute (NHGRI)

• United States
• Research
• 200 - 300 Employee

• Program Specialist

  • May 2022 - Present

  • Delegated authority to place orders through the Federal Supply Schedule, Government Wide Acquisition Contracts and other delivery and task orders for services against pre-negotiated instruments not to exceed $150,000; and Open Market NIH Blanket Purchasing Agreement orders not to exceed $25,000. Warrant Contracting Officer procuring up to the Micro Purchase Threshold (MPT) in the open market using the gov’t purchase card, with a monthly limit not to exceed $300,000. • Provide support to a variety of program areas as well as the Chief of Acquisition and Logistics Section with developing, preparing and maintaining reports by utilizing our various reporting systems such as POTS, NBS and NVision. These reports include critical data such as monthly acquisition expenditures, which are further broken down into specific subcategories, such as travel, goods and services and equipment.• Participate in management studies within the IC. Includes assisting in developing and implementing Standard Operating Procedures (SOP) for the Acquisition and Logistics Section. This process requires the need to pull reports from various database systems, analyze the data gathered, to make sound judgement recommendations and decisions, which align with organizational goals. • Responsible for NHGRI’s On Hold Status Report for invoices. Ensure all purchasing agents complete receiving in a timely manner. • Mentor new purchasing agents within NHGRI on policies and procedures, as well as provide guidance regarding all required training to perform their duties. • Process credit card orders, initiate request for unilateral purchase orders, and delivery orders for acquisitions involving complex specifications, unique equipment, term purchase order, and maintenance. • Make purchase orders against Blanket Purchase Agreements (BPA) or Indefinite Delivery Contracts, Requests for Purchase Orders, SF-44, repair orders and non-competitive and competitive procurements. Show less

• Purchasing Agent, DAC

  • Sep 2018 - May 2022

  • Applied procurement policies and procedures when conducting purchasing activities.• Evaluated the impact and implications of procurement decisions based on the customer and organization needs.• Developed networks of contacts to build rapport and seek or offer support.• Responded to customers’ needs with an appropriate level of urgency.• Negotiated awards and administered small purchase orders that involve the use of instruments that are not firm-fixed price (e.g., noncompetitive, and competitive procurement, continuing contracts, blanket purchase agreements (BPA), professional service contracts, interdivisional and interagency disbursements, installation, and repair orders).• Reviewed quotes against purchase requirements and investigate data from various sources to identify trends.• Verified the accuracy of information to resolve inconsistencies.• Evaluated the acceptance of equivalent or replacement items.• Monitored the availability from established suppliers and use alternative sources of supply (if applicable).• Negotiated prices with sole source vendor, persuades reluctant vendors to bid, and collect data to determine if price was reasonableness.• Validated conventional purchasing practices by tracking changes in cost.• Proficient with various acquisition systems such as Purchasing Online Tracking System (POTS), NIH New Business System (NBS) and NVision for reporting.• Purchased various of laboratory, commercial, computer and office supplies or services for the organization using a government purchasing credit card.• Reconciled purchase credit card statement to ensure receipt of goods and accurate billing information.• Performed post purchase administrations, i.e., purchase order modifications to de-obligate past fiscal year expiring funds, backing out receiving data and working with OALM and IT staff to address rounding error problems, inactive vendors, and inactive buyers/owners’ issues. Show less



Calico Industrial Supply, LLC

• Annapolis Junction, MD 20701

• Office Executive Administrator of Poly Procurement

  • Dec 2014 - Feb 2018

  Responsible for providing superior executive support for department and Executive Level team including, but not limited to, direct assistance with high profile accounts and special projects (i.e. District Health Care System, State and Federal accounts). *Served as team liaison and administrator for the internal special project database. *Oversaw the sales orders, data entry, account collections, bid agreements for the company high profile accounts. *Reviewed, analyzed, and made preliminary recommendations of incoming correspondence, memos, letters, emails and submissions for bids and contracts for the Executive team. *Submitted bid pricing to vendors for bid opportunities. *Purchased polyethylene liners using the internal procurement system. *Requested delivery status and logistics with the vendors. *Maintained the vendor files for invoicing to ensure accurate coding and details. *Processed and reconciled vendor invoices for the finance department. *Made business travel arrangements for the Director, when appropriate. *Trusted monitor of Partner email correspondence responding as proxy. *Coordinated events, promotions, marketing and logistics for Executive Bid Meetings. *Assisted the Director with calendar scheduling. *Various additional administrative duties as assigned. Show less



Calico Industrial Supply LLC

• Executive Office Assistant/Assistant Director of Poly Procurement

  • Dec 2014 - Feb 2018



Calico Industries, Inc.

• Wholesale
• 1 - 100 Employee

• Assistant Manager/Buyer

  • Jul 2006 - Dec 2014

  Responsible for the supervision of department activities including, but not limited to, office management, implementation of procedures, records management and reporting. *Managed ongoing project workflows to ensure attention to detail and deadlines were met. *Sorted and distributed incoming/outing mail for the department. *Processed the overnight packages. *Ordered the plastic liners using an internal procurement system. *Reconciled billing internally and/ or with external clients & vendors as applicable. *Verified the accuracy of invoices and other accounting records pertaining to purchase orders, while working closely with the accounting department in performing accounts payable/ receivable processing. *Oversaw all costing and facilities negotiations including the implementation of the vendor rebate program. *Resolved compliance issues with bids/contracts division and sales team. *Mentored Assistant Coordinator through professional planning, performance improvement, and skill training. *Various additional budgeting, purchasing, and procurement duties performed on behalf of executive level team as assigned. Show less

• Administrative Assistant/Buyer

  • Apr 2003 - Jul 2006

  *Provided administrative support to the management team for client and vendor assistance; maintaining the bids, sales orders and correspondence for all key accounts (i.e. Marriott Distribution Centers and US Food-service Distribution Centers).*Responsible for greeting and directing key clients during their visits. *Arranged and supported key meeting logistics; including reserving conference room, printing and distributing the materials and taking minutes. *Assisted with project/program management including billing/ invoicing support, account & database management, and document preparation. *Created and maintained electronic/hard copy filing system including purchasing and procurement. *Engaged with management to develop corrective solutions for issues regarding client contracts and sales orders. *Various additional administrative duties as assigned. Show less

• Administrative Coordinator

  • Mar 2002 - Apr 2003

  *Responsible for oversight and management of 20 key hospital accounts. *Point of contact for all Q&A’s regarding hospital accounts and client matters. *Generated and reviewed monthly commission reports for accuracy. *Resolved client issues and account discrepancies as applicable. *Served as back-up Administrative Assistant in conducting account reconciliation. *Various additional administrative duties as assigned.

• Customer Relations/Administrative Assistant

  • Aug 1999 - Mar 2002

  *Responsible for providing administrative and client support to the sales team and management. *Composed and typed correspondence, memos and client quotations. *Promptly answered all incoming calls; i.e., for sales orders, providing callers with general and sales information, transcribing messages, and directing callers to appropriate staff or voice mail when necessary. *Processed all client orders received via phone, fax and email. *Crossed-trained with the bid department on special projects. Show less