Construction Project Coordinator

• Jun 2023 - Present

Office Administrator

• 2018 - 2020

Provided accurate administrative support by composing and editing a variety of documents, including emails, agendas, prime contract change orders (PCO), purchase orders (PO), and contemplated change orders (CCO). Administrative support for project managers. Responsible for general office administration. Scanning, uploading and naming documents into PROCORE as project managers/project coordinators or executive administrators require. Assisted superintendents by sending supplies and documents to the site as required. Self-motivated with strong interpersonal skills to effectively interact with all team and organization levels. Managed and monitored project documents, including files and binders. Typed minutes of meetings. Primary staff member providing all duties related to reception coverage as needed. Show less

Office Administrator/AP

• 2014 - 2017

Effectively communicated with clients in-person, via phone and email, maintaining positive relationships and high client satisfaction. Efficiently entered contracts, sales and service orders to reduce workload in other departments. Updated all parts code information to keep the current in-house database. Coded and entered vendor invoices with high efficiency. Reconciled accounts payable transactions. Revamped filing system to increase space and prepare for important audits. Disbursed petty cash as needed to on and off-site staff and management personnel. Monitored accounts to ensure payments were up to date, eliminating hundreds of dollars in unnecessary late payment fees. Researched and resolved invoice discrepancies and issues. Suggested process improvements to secure prompt and regular receipts for the organization Show less

Construction Services

• 2005 - Mar 2014

Booked travel and hotel accommodations for crew and project managers. Responsible for setting up new jobs using the company process when awarded. Managed CEO's email. Typed correspondence, letters and quotes for the CEO. Scheduled meetings and managed CEO's calendar. Updated and utilized Procore. Maintained an organized filing system of paper and electronic documents, following company protocols and templates. Reviewed project drawings, specifications, equipment lists and quotes. Reviewed any changes, CCNs, and site instructions and provided pricing for extras. Interacted with suppliers and clients, providing necessary information and responding to client requests. Assisted in billing applications. Obtained subcontractors when necessary. Wrote reports, meeting minutes, schedules, hazard assessments, RFIs, CCNs, etc. Upheld a strict level of confidentiality. I talked with crew leaders about project updates. Built strong client relations and product knowledge with ongoing communication with numerous companies and departments regarding project details and status. Created and maintained equipment database, equipment lists, and all documentation related to the construction of projects. Maintained accurate and up-to-date logs and databases regarding shop drawings, warranties and responses. Revamped MSDS, health and safety and construction equipment processes, spreadsheets and documentation to reduce costs and time. Implemented, administered and maintained all pre-construction and close-out documents including warranties, OEM and as-built drawings, through an online portal reducing time and costs and increasing efficiency. Show less