Contracts Representative, Legal & Business Affairs

• Oct 2021 - Present

Sr. Administrative Assistant, Legal Affairs

• May 2019 - Dec 2021

Virtual Assistant and Social Media Manager

• Apr 2018 - Dec 2021

• General Office and Personal Assistance • Email Management •Graphics and Content Creation •Social Media Management •Proofreading and Editing •Internet Research • General Office and Personal Assistance • Email Management •Graphics and Content Creation •Social Media Management •Proofreading and Editing •Internet Research

Executive Administrative Assistant

• Dec 2012 - May 2019

• Manage and maintain daily schedule, including scheduling travel and conferences, making appointments, and making changes to appointments. • Prepare monthly reports, collect and analyze information; prepare presentations. • Assist with the collation of information for promotional literature • Assist and coordinate the production of marketing materials and literature. • Work closely with public relations and marketing firms to ensure all marketing needs are met and contain accurate… Show more • Manage and maintain daily schedule, including scheduling travel and conferences, making appointments, and making changes to appointments. • Prepare monthly reports, collect and analyze information; prepare presentations. • Assist with the collation of information for promotional literature • Assist and coordinate the production of marketing materials and literature. • Work closely with public relations and marketing firms to ensure all marketing needs are met and contain accurate information. • Maintain sales amenity inventory and office supplies. Anticipate department needs; evaluate new amenity products; place and often expedite orders when necessary. • Coordinate department finances, assist with yearly budget preparation. • Serve as primary contact for Sales Managers and field questions regarding CRM, all sales document templates, and marketing materials. • Train clerical staff on CRM, phone etiquette, policies and procedures, arrange for setup on new computers and provide payroll processing. Show less • Manage and maintain daily schedule, including scheduling travel and conferences, making appointments, and making changes to appointments. • Prepare monthly reports, collect and analyze information; prepare presentations. • Assist with the collation of information for promotional literature • Assist and coordinate the production of marketing materials and literature. • Work closely with public relations and marketing firms to ensure all marketing needs are met and contain accurate… Show more • Manage and maintain daily schedule, including scheduling travel and conferences, making appointments, and making changes to appointments. • Prepare monthly reports, collect and analyze information; prepare presentations. • Assist with the collation of information for promotional literature • Assist and coordinate the production of marketing materials and literature. • Work closely with public relations and marketing firms to ensure all marketing needs are met and contain accurate information. • Maintain sales amenity inventory and office supplies. Anticipate department needs; evaluate new amenity products; place and often expedite orders when necessary. • Coordinate department finances, assist with yearly budget preparation. • Serve as primary contact for Sales Managers and field questions regarding CRM, all sales document templates, and marketing materials. • Train clerical staff on CRM, phone etiquette, policies and procedures, arrange for setup on new computers and provide payroll processing. Show less

Leisure Sales Assistant

• Jan 2010 - Oct 2011

Support Leisure Sales Department with all administrative duties. • Arrange domestic and international travel. • Maintain inventory of sales collateral. • Coordinate client site visits by making dining arrangements, assembling sales kits, providing gifts and walking showrooms. • Responsible for selection, purchasing and inventory control of sales promotional items. • Assist tour operators and travel agents with contract questions and reservations. • Create Event Resumes of… Show more Support Leisure Sales Department with all administrative duties. • Arrange domestic and international travel. • Maintain inventory of sales collateral. • Coordinate client site visits by making dining arrangements, assembling sales kits, providing gifts and walking showrooms. • Responsible for selection, purchasing and inventory control of sales promotional items. • Assist tour operators and travel agents with contract questions and reservations. • Create Event Resumes of hotel sponsored guest events. Ensure that all details are communicated to appropriate departments. Show less Support Leisure Sales Department with all administrative duties. • Arrange domestic and international travel. • Maintain inventory of sales collateral. • Coordinate client site visits by making dining arrangements, assembling sales kits, providing gifts and walking showrooms. • Responsible for selection, purchasing and inventory control of sales promotional items. • Assist tour operators and travel agents with contract questions and reservations. • Create Event Resumes of… Show more Support Leisure Sales Department with all administrative duties. • Arrange domestic and international travel. • Maintain inventory of sales collateral. • Coordinate client site visits by making dining arrangements, assembling sales kits, providing gifts and walking showrooms. • Responsible for selection, purchasing and inventory control of sales promotional items. • Assist tour operators and travel agents with contract questions and reservations. • Create Event Resumes of hotel sponsored guest events. Ensure that all details are communicated to appropriate departments. Show less

Sales Coordinator

• Jan 2008 - Dec 2009

• Provided administrative support for Event Sales Department by creating quotes, managing order information, tracking account records, and maintaining customer database. • Responsible for generating, proofing, and revising proposals and contracts in a time-crucial environment. • Serve as liaison between management, sales department, operations department and clients. • Maintain client relationship database using Salesforce CRM. • Respond to written and telephone requests for product… Show more • Provided administrative support for Event Sales Department by creating quotes, managing order information, tracking account records, and maintaining customer database. • Responsible for generating, proofing, and revising proposals and contracts in a time-crucial environment. • Serve as liaison between management, sales department, operations department and clients. • Maintain client relationship database using Salesforce CRM. • Respond to written and telephone requests for product information and provide clients with recommendations based on their event needs. • Resolve client issues and addressed complaints. Show less • Provided administrative support for Event Sales Department by creating quotes, managing order information, tracking account records, and maintaining customer database. • Responsible for generating, proofing, and revising proposals and contracts in a time-crucial environment. • Serve as liaison between management, sales department, operations department and clients. • Maintain client relationship database using Salesforce CRM. • Respond to written and telephone requests for product… Show more • Provided administrative support for Event Sales Department by creating quotes, managing order information, tracking account records, and maintaining customer database. • Responsible for generating, proofing, and revising proposals and contracts in a time-crucial environment. • Serve as liaison between management, sales department, operations department and clients. • Maintain client relationship database using Salesforce CRM. • Respond to written and telephone requests for product information and provide clients with recommendations based on their event needs. • Resolve client issues and addressed complaints. Show less

Account Manager

• Sep 2007 - May 2008

*Consulted with customer to determine objectives and requirements for events, such as meetings, social functions and conventions. *Assist Sales Manager with vendor relations including obtaining quotes and contracting. *Organized event details and created documentation for client including manifests, event schedules, and confirmations. *Responsible for working closely with client on-site to resolve problems and ensure the highest levels of customer service and satisfaction. *Directed… Show more *Consulted with customer to determine objectives and requirements for events, such as meetings, social functions and conventions. *Assist Sales Manager with vendor relations including obtaining quotes and contracting. *Organized event details and created documentation for client including manifests, event schedules, and confirmations. *Responsible for working closely with client on-site to resolve problems and ensure the highest levels of customer service and satisfaction. *Directed and coordinated staff and vendors during event. *Inspected rooms and decor for conformance to customer requirements, and conducted post-meeting evaluations to improve future events. Show less *Consulted with customer to determine objectives and requirements for events, such as meetings, social functions and conventions. *Assist Sales Manager with vendor relations including obtaining quotes and contracting. *Organized event details and created documentation for client including manifests, event schedules, and confirmations. *Responsible for working closely with client on-site to resolve problems and ensure the highest levels of customer service and satisfaction. *Directed… Show more *Consulted with customer to determine objectives and requirements for events, such as meetings, social functions and conventions. *Assist Sales Manager with vendor relations including obtaining quotes and contracting. *Organized event details and created documentation for client including manifests, event schedules, and confirmations. *Responsible for working closely with client on-site to resolve problems and ensure the highest levels of customer service and satisfaction. *Directed and coordinated staff and vendors during event. *Inspected rooms and decor for conformance to customer requirements, and conducted post-meeting evaluations to improve future events. Show less

Event Planning Specialist

• Nov 2004 - Jul 2007

*Coordinated pre-site, on-site and post planning/management for corporate sales meetings and trade shows. *Key accountabilities included administrative functions (expense reports, budgeting, correspondence, presentation development, and scheduling/calendar maintenance) for Event Planning Department. *Created and administered an in-house meeting database and process to organize travel, attendees, concurrent sessions, audio visual needs for presenters, and meeting room setups using… Show more *Coordinated pre-site, on-site and post planning/management for corporate sales meetings and trade shows. *Key accountabilities included administrative functions (expense reports, budgeting, correspondence, presentation development, and scheduling/calendar maintenance) for Event Planning Department. *Created and administered an in-house meeting database and process to organize travel, attendees, concurrent sessions, audio visual needs for presenters, and meeting room setups using Microsoft Access. *Coordinated pre-meeting work flow with Product Managers to ensure meeting goals and objectives were successfully met. *Project-managed 10 company sales meetings and over 200 regional selling events in 2006. *Played essential role in conducting 2007 National Sales Meeting of more than 500 attendees. *Managed Exhibits for national industry trade shows with booth sizes ranging from 20'x20' to 50'x50' and attendance of up to 2,500 attendees. Show less *Coordinated pre-site, on-site and post planning/management for corporate sales meetings and trade shows. *Key accountabilities included administrative functions (expense reports, budgeting, correspondence, presentation development, and scheduling/calendar maintenance) for Event Planning Department. *Created and administered an in-house meeting database and process to organize travel, attendees, concurrent sessions, audio visual needs for presenters, and meeting room setups using… Show more *Coordinated pre-site, on-site and post planning/management for corporate sales meetings and trade shows. *Key accountabilities included administrative functions (expense reports, budgeting, correspondence, presentation development, and scheduling/calendar maintenance) for Event Planning Department. *Created and administered an in-house meeting database and process to organize travel, attendees, concurrent sessions, audio visual needs for presenters, and meeting room setups using Microsoft Access. *Coordinated pre-meeting work flow with Product Managers to ensure meeting goals and objectives were successfully met. *Project-managed 10 company sales meetings and over 200 regional selling events in 2006. *Played essential role in conducting 2007 National Sales Meeting of more than 500 attendees. *Managed Exhibits for national industry trade shows with booth sizes ranging from 20'x20' to 50'x50' and attendance of up to 2,500 attendees. Show less

Data Administration Assistant/Data Administration Specialist

• Jan 2000 - Jan 2004

Maintained customer and employee databases. Create recurring and ad hoc reports for all sales and marketing departments. *Entered customer, sales, and sales call activity data into Client Relationship Management program. *Designed and generated reports to assist marketing and upper management with forecasting and territory planning using Microsoft Access and Excel. *Tested, corrected errors, and modified changes to programs and to database. *Prepared weekly spreadsheets monitoring… Show more Maintained customer and employee databases. Create recurring and ad hoc reports for all sales and marketing departments. *Entered customer, sales, and sales call activity data into Client Relationship Management program. *Designed and generated reports to assist marketing and upper management with forecasting and territory planning using Microsoft Access and Excel. *Tested, corrected errors, and modified changes to programs and to database. *Prepared weekly spreadsheets monitoring ongoing projects using Microsoft Access & Excel. *Instrumental in corporate-wide roll out of Client Relationship Management (CRM) software. *Specialized in Client Relationship Management software and provided technical support for all sales representatives. Show less Maintained customer and employee databases. Create recurring and ad hoc reports for all sales and marketing departments. *Entered customer, sales, and sales call activity data into Client Relationship Management program. *Designed and generated reports to assist marketing and upper management with forecasting and territory planning using Microsoft Access and Excel. *Tested, corrected errors, and modified changes to programs and to database. *Prepared weekly spreadsheets monitoring… Show more Maintained customer and employee databases. Create recurring and ad hoc reports for all sales and marketing departments. *Entered customer, sales, and sales call activity data into Client Relationship Management program. *Designed and generated reports to assist marketing and upper management with forecasting and territory planning using Microsoft Access and Excel. *Tested, corrected errors, and modified changes to programs and to database. *Prepared weekly spreadsheets monitoring ongoing projects using Microsoft Access & Excel. *Instrumental in corporate-wide roll out of Client Relationship Management (CRM) software. *Specialized in Client Relationship Management software and provided technical support for all sales representatives. Show less

Cosmetologist/Salon Manager

• 1993 - 2004

•Cut, colored and styled hair with state-of-the art techniques, products and methods. •Offered expertise and product guidance to clients for follow-up hair care and style maintenance. •Utilized interpersonal skills to motivate and encourage co-workers, understanding that the salon’s goals are achieved through teamwork. •Built lasting relationships with long-term clients through highly developed communication skills both verbal and non-verbal to strengthen salon’s retention rate. •Cut, colored and styled hair with state-of-the art techniques, products and methods. •Offered expertise and product guidance to clients for follow-up hair care and style maintenance. •Utilized interpersonal skills to motivate and encourage co-workers, understanding that the salon’s goals are achieved through teamwork. •Built lasting relationships with long-term clients through highly developed communication skills both verbal and non-verbal to strengthen salon’s retention rate.