Experience

Midwest CareCenter

• United States
• Hospitals and Health Care
• 1 - 100 Employee

• Payroll Specialist

  • Jul 2014 - Present

  Achievements:  Chosen to serve on 4 committees related to the merger: Finance, Human Resources, Compensation & Benefits, and Pay Practices. Our goals were to smoothly integrate 3 unique systems into 1 and find the best practices to reflect our new organization.  Performed detailed analysis of all 3 organization’s PTO policies, payroll systems, Pay Practices, and others as needed. Assisted in authoring new Time Off policies, Pay Practices and implemented them into current payroll set-up.  Analyzed current Exempt employees in relation to the new Overtime rule for standard salary level and HCE employees and made recommendations to ensure federal and state compliance. Duties: • Responsible for updating and maintaining HR database (HRB) and payroll system (PAYEX) including all changes in employee status including merit increases, transfers, direct deposit and withholding changes. Enter new hire information and process terminations. Maintain integrity of data in our HRIS systems and management reports. Review employee time sheets and time off reports for accuracy and completeness. Follow-up with supervisors and employees on any issues. • Assist with benefit implementation including establishing deductions, auditing current codes, advising employees regarding coverage, deductibles and 403(b). Review, process, and submit HSA funds biweekly and monthly. • Serve as primary liaison for all ADP products regarding software and payroll related issues. Maintain EZ Labor time system. Assign swipe cards to new NCH and Pavilion employees. • Complete ACA reporting for 3 organizations across 2 platforms. • Update pay practices and implement and manage time sheet templates. Notify employees of wage assignments etc. Process wage assignments to ADP. Issue requests for employee salary changes. • Address any questions from employees/supervisors on payroll issues. • Provides ad hoc reports and mail merges as required. Show less



STS Technical Group

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Contractor Resourcing Administrator

  • Oct 2011 - Jan 2014

  Achievements:  Created the Workers Compensation claim process, including creating separate instructions and files for 32 individual states; compliance with OSHA reporting; and created new forms for easier, more streamlined reporting.  Redesigned on boarding/new hire paperwork multiple times to meet client and federal guidelines.  Created vacation tracking policy and procedure for our largest client.  Completed WOTC project in 2012 that resulted in $50K+ tax savings. Duties: • Responsible for Administrative and Human Resources functions for contract employees. • Processed weekly timecards and expense reports for 200-400+ contract employees. Conducted new employee orientations, led conference calls to review employee packets, reviewed paperwork upon return to ensure proper completion. Entered new employees into payroll database; processed any existing employee changes in database. Processed all new employees’ I9s with E-Verify. • Administered benefits for contractors, assisted in claim review, and resolved issues in a timely and efficient manner. • Processed terminations in databases and conduct exit interviews. Processed unemployment claims, disputed if necessary, and testified in hearings. • Maintained employee files in accordance with HIPAA and employment laws. Reorganized and set new processes in accordance with federal guidelines. • Reviewed and completed Workers Compensation forms for accuracy and completeness. Communicated verbally and in writing with insurance company on claim status. Liaised between insurance company and employee, and/or medical staff. Coordinated with on-site management to expedite return to work status, including negotiating light duty if possible. • Assisted in creating processes/procedures to ensure accuracy of reporting and streamlining tasks. • Completed projects for upper management as requested. Show less



First Recruiting, LLC

• United States
• Staffing and Recruiting
• 1 - 100 Employee

• Administrative Assistant

  • Jan 2005 - Jun 2011

  Achievements:  Initiated and executed transition from paper billing system into MS Excel to QuickBooks. Trained managers and employees on software and troubleshot issues as needed.  Streamlined and organized filing and storage systems.  Switched office supply vendors, including enrolling in special “Preferred Client” program resulting in lowered supply costs. Duties: • Assisted owners, management and senior recruiting staff with all administrative and recruiting functions. • Composed client correspondence and created marketing materials including e-mails, postcards and brochures utilizing Adobe, MS Publisher, Outlook and Word. • Greeted all clients and candidates, provided appropriate paperwork, organized/filed applications and release forms. Answered incoming calls. • Updated candidate proprietary database and client records. Performed in-depth candidate employment, reference and education verifications. Reviewed resumes and updated as needed, recommended candidates for open positions. Placed all online advertisements for the firm on Craigslist.com, CareerBuilder.com, Monster.com and various other job listing sites including college job boards. • Handled bookkeeping and client account reconciliation (received payments into QuickBooks, prepared deposits, ran collection reports, re-issued invoices as needed, composed past due letters, made collection telephone calls and referred late accounts to attorneys). Processed expense reports and reconciled credit card statements. Show less



Source Staffing, LLC.

• Hospitals and Health Care
• 1 - 100 Employee

• Executive Assistant

  • Nov 1998 - Jan 2005

  • Administered HR and staffing functions to include: sourcing candidates, interviews, administering tests, background checks, and on-boarding of new staff and temporary employees. Processed new-hire, benefits, leaves, terminations, and payroll paperwork, ensuring compliance with various laws and regulatory mandates and serving as the primary contact person answering staff questions. Maintained ADP employee information and assisted payroll with new hires. Managed upkeep on applications and corresponding new hire paperwork. Created and composed client correspondence, contracts, resumes, memos, and marketing materials including brochures, postcards, etc. Show less