Tracy McDermott

Executive Assistant to Director of Business Operation at St Margaret's and Berwick Grammar School
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Contact Information
us****@****om
(386) 825-5501
Location
Greater Melbourne Area, AU

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Credentials

  • Certificate III & IV in Fitness
    TAFE
  • Certificate IV in NatHERS Assessment
    NatHERS
  • Victorian Certificate of Education (VCE)
    Victorian Secondary School

Experience

    • Australia
    • Education Administration Programs
    • 1 - 100 Employee
    • Executive Assistant to Director of Business Operation
      • Jan 2021 - Present

      Responsibilities:• Support the Director of Business Operations to lead business operations of the School.• Provide administration support the Executive Assistant to the Principal and Vice Principal.• Communicate with stakeholders including Council Members, Senior and School Executive Teams, teaching, administration and ancillary staff, students, parents and the local community.• Administering secretarial records and liaison, supporting the Director of Business Operations.• Build relationships with staff, students, Council and community, liaising with external contacts.• Display a high level of initiative, working with discretions and confidentiality in all operations.• Assisting the Director of Risk Management and Compliance with policy management.• Diary management for the Director of Business Operations, arranging schedule and appointments, ensuring all tasks are effectively planned suitably to maintain efficiency.• Ensuring that positive, welcoming and supportive interactions and communications occur.• Extensively involved with the Director of Risk & Compliance, support the VRQA audit.Achievements:• Supporting the development and implementation of new ideas to drive greater efficiency.• Performing a dual role encompassing Executive Assistant role and working with the Director of Risk and Compliance, researching and analysing data to provide statistics for areas such as incidents on site, staff and Contractor Induction, Working with Children, Mandatory Reporting, VIT registrations, First Aid, Incident reporting and various others as required.

    • Assistant to Head of Wellbeing/Student Services
      • Jan 2020 - Dec 2020

      Responsibilities:• Operated in this newly formed role as Assistant to Head of Wellbeing/Student Services after the impact of COVID-19 in early 2020, maintaining a strong focus on wellbeing for students and staff.• Accountable for student attendance maintenance throughout the day, reporting irregularities. • Involved with the Director of Risk & Compliance, providing support towards the VRQA audit.• Observed evolving wellbeing cases, actively pursuing strategies to improve student engagement.• Planned, developed and delivered task orientated projects and programs such as event management, lock allocation, student file migration, lost property maintenance, class lists, emergency evacuation preparation, working closely with other personnel.Achievements:• Drew upon my extensive experience to move from department to department, offering my support and working closely with the staff still onsite, creating a safeguard between our support school children and staff to the outside world which has included the creation of COVID tracing.• Contributed as relief Executive Assistant to Junior School in addition to day-to-day administration tasks, including the creation of a digital online library for remote schooling.• Supported the production of weekly assemblies onsite by collecting relevant data to create PowerPoint presentations which were used in the auditorium, learning audio and lighting.• Played an instrumental role in devising and implementing innovative well-being programs and initiatives to deal with the impact of COVID-19 during a time of dramatic change in the sector.• Worked in close collaboration with the Director of Risk and Compliance, researched and analysed data to provide statistics for areas such as incidents on site, staff and Contractor Induction, Working with Children, Mandatory Reporting, VIT registrations, First Aid, etc.

    • Reception/ First Aid/ Music Administration/ Student Office
      • Jan 2015 - Dec 2019

      Responsibilities:• Performed a broad range of functions in a diverse and demanding role as the first point of contact and face of the school, managing front desk reception, communicating with visitors.• Created sporting events, excursions, camps and other events , working closely with teachers.• Professionally communicated verbally and in writing on a day to day basis with personnel.• Computerised data input and maintenance of absentees for wellbeing, legal and emergency.• Accountable for first aid stock management including ordering products and application.• Report writing of medical severe students including the supply of action plans for excursions.• Maintained a database of all medical records, prepared letters and general correspondence.• Maintained a Medical Supplies Register, handled first aid issues and administered first aid.• Delegated updated EpiPen’s throughout the campus and managed medical condition posters.• Collaborated with the Buildings and Compliance Manager to adhere to risk management. • Conducted budget forecasting and monitoring for First Aid supplies for the school.• Responded to various internal and external emails in a timely and professional manner.• Coordinated and liaised with the local Council in relation to annual immunisations. • Handled day-to-day enquiries and provided administration support to the Music Director.• Created and managed an ever-changing timetable for students who pay for music lessons. • Music exam promotion, registering and on-charging to families, working with the Accountant. • Developed and managed teacher timesheets for accounts payable purposes.• Managed and ordered of consumables for Music Administration.

    • Business Owner/Thermal Performance Assessor/Sustainability Assessor
      • 2001 - 2021

      Position Overview: • Set-up and manage day-to-day business operations including office management, administration and finance functions; carry out energy ratings for local builders, architects and the general public; document preparation, scheduling and report writing; working on a part-time basis up to 10 hours per week around other employment. Position Overview: • Set-up and manage day-to-day business operations including office management, administration and finance functions; carry out energy ratings for local builders, architects and the general public; document preparation, scheduling and report writing; working on a part-time basis up to 10 hours per week around other employment.

    • Bookkeeper/Administrator
      • 2011 - 2015

      Position Overview: • Performed administration and bookkeeping tasks 1-day per week for a local commercial heating and cooling company; multi-tasking and adapting to changing needs and requirements; computerised bookkeeping; processing payroll; BAS; accounts payable and receivable functions; Workcover; long service leave; reporting financials and other adhoc tasks as required. Position Overview: • Performed administration and bookkeeping tasks 1-day per week for a local commercial heating and cooling company; multi-tasking and adapting to changing needs and requirements; computerised bookkeeping; processing payroll; BAS; accounts payable and receivable functions; Workcover; long service leave; reporting financials and other adhoc tasks as required.

    • Business Owner/Office Manager
      • 2002 - 2014

      Position Overview: • Performed a full range of administration tasks; organised and managed insurance; procurement, purchasing and contract management; liaising with local government and other stakeholders; issuing major clients with PSI reports; collecting all council and Water Authority information for clients regarding their building contracts; organising building permits for clients, liaising with a range of stakeholders including councils; report writing; providing executive support to management.

    • Personal Assistant to the Managing Director
      • 2004 - 2004

      Position Overview: • Provided confidential executive and administration support to the Managing Director; database management; diary management, schedule and organisation of travel arrangements; accounts payable and receivable functions; managing phone enquiries; email and diary management; document preparation; organising meetings; minute taking and function coordination. Position Overview: • Provided confidential executive and administration support to the Managing Director; database management; diary management, schedule and organisation of travel arrangements; accounts payable and receivable functions; managing phone enquiries; email and diary management; document preparation; organising meetings; minute taking and function coordination.

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