Experience

KCS West, Inc.

• United States
• Construction
• 1 - 100 Employee

• Project Administrator/Project Accounting

  • Oct 2017 - Present

  • Responsible for Project Accounts Receivable, Subcontract Payables • Prepare and send out monthly Progressive Contract Billings • Prepare monthly Owner Billings on official AIA forms; send to project teams for review and approval • Perform Insurance Policy Audits on current projects • Collection of Open Receivables • Ensure all project documents are correct and stored to shared project files • Create, issue, track and enter contract documents for Subcontractors on assigned projects • Provide administrative support and assist in the day to day operations of the project team • Prepare and distribute monthly Compliance Reporting • Create, issue, track and enter Change Orders to Subcontractors and Owners • Collect and track Conditional/Unconditional Waiver & Releases • Audit, code and post all vendor invoices and expense reports. • Process Business License Renewals • Set-up new projects in Accounting System and Access Database • Create contracts in AIA • Run month-end G/L and Job Cost Reports • Prepare Bank Deposits and record Wire Transfers • Provide administrative support to the Chief Financial Officer, Vice President/Treasurer and Human Resources Manager • Prepare and distribute Weekly Management Schedule for company wide distribution Show less



The Walsh Group Construction

• Inglewood, CA

• Quality Control Administrator

  • Nov 2014 - Oct 2017

  • Attend weekly QA/QC and Project Progress meetings; prepare minutes for distribution project wide. • Organize Readiness Review Meetings; secure meeting locations; distribute invites; collect and organize documents for presentation; attend meetings and prepare minutes for distribution project wide. • Track and compile the completion of daily QC inspection reports for review by Assistant Project Quality Manager. • Review Independent Testing Lab reports for accuracy; assign individual file names; upload to shared project site. • Organize and maintain QA/QC files; review Material Receiving Reports and QC Checklists for accuracy; scan documents, assign individual file names based on location and test type, upload to shared project site. • Provide administrative support to Project Quality Manager, Assistant Project Quality Manager, Quality Engineers and QC Inspectors. Show less



Kiewit Infrastructure West

• Los Angeles, CA

• Time & Materials Coordinator

  • Jul 2012 - Nov 2014

  • Review and report on all Time & Materials forms. • Track daily labor costs, equipment and materials. • Accuracy verification for all labor and material performed on a Time & Material basis. • Review and report on all Time & Materials forms. • Track daily labor costs, equipment and materials. • Accuracy verification for all labor and material performed on a Time & Material basis.



AT&T/LAUSD E-Rate Project

• Hawthorne, CA

• Senior Payroll & Accounting Specialist

  • Sep 2007 - Dec 2010

  • Supervise and oversee the timely and accurate processing of sub-contractor/vendor invoices. • Responsible for full cycle accounts payables, weekly check run, credit card, cell phone & expense report reconciliation, and time sheet entry into ESS. • Create, maintain and update various cost account reports in Excel. • Review various A/P reports and resolve any discrepancies. • Submit invoices to project team members for approval. • Labor Compliance duties include auditing subcontractors certified payroll, site visits and posting payroll on LAUSD website. • Provide administrative support to Project Director, Project Manager and Accounts Payable Manager. Show less



PCM3 Inc

• United States
• Construction
• 1 - 100 Employee

• Project Accounting Administrator

  • Aug 2006 - Aug 2007

  • Prepare daily and monthly reports, construction logs, schedules, and minutes for weekly meetings. • Match, batch and code administrative, architect and consultant invoices and purchase orders. Process payment applications, time sheets and payroll for field workers. • Audit subcontractors certified payroll. • Provide administrative support to Construction Manager and Project Directors. • Compose and prepare all written correspondence. • Prepare daily and monthly reports, construction logs, schedules, and minutes for weekly meetings. • Match, batch and code administrative, architect and consultant invoices and purchase orders. Process payment applications, time sheets and payroll for field workers. • Audit subcontractors certified payroll. • Provide administrative support to Construction Manager and Project Directors. • Compose and prepare all written correspondence.



High Wide & Handsome, Inc.

• Charlotte, North Carolina Area

• Assistant Payroll Accountant

  • Mar 2005 - Jul 2006

  • Process weekly time sheets and payroll for cast and crew of 700+. • Post weekly payroll to general ledger accounts. • Data entry of purchase orders and invoices. • Create and maintain accounts payable, general ledger and payroll files. • Provide administrative support to payroll and production accountants and Controller. • Process weekly time sheets and payroll for cast and crew of 700+. • Post weekly payroll to general ledger accounts. • Data entry of purchase orders and invoices. • Create and maintain accounts payable, general ledger and payroll files. • Provide administrative support to payroll and production accountants and Controller.



Los Angeles Business Journal

• United States
• Newspaper Publishing
• 1 - 100 Employee

• Senior Accounting Specialist/Office Manager

  • Feb 1998 - Jan 2005

  • Audit, code and post all vendor invoices and expense reports. • Post cash receipts and prepare weekly check run and billing for advertising accounts ranging from 50 – 200 invoices. • Prepare daily sales and cash reports. • Order office supplies and schedule repair of office equipment. • Perform procedures for systematic record retention (protection, retrieval, transfer and disposal of records). • Conduct new employee orientations and maintain employee records. • Answer employee inquiries regarding vacation, sick and personal time. • Address and resolve complaints and problems. • Provide administrative support to Controller, President/Publisher and Editor. Show less