Experience

George Municipality

• Utilities
• 100 - 200 Employee

• Senior Committee Officer - Secretariat: Corporate & Social Services Department

  • Jul 2007 - Present

  Acting Section Head (2008).Report writingManage collation of agenda items.Arrange with typists for compilation of agendasEnsure agendas are distributed by deadline. Attend meetings & take minutes. Type minutes & submit draft to management for approval. Attendance registers. Arrangements for deputations who wish to address Council. Submit official copies of minutes (legal doc) to Chair for signature. Deal with confidential docs/info. Security measures for docs/info/sound recordings. Submit monthly stats & 1/4 reports. Impose fines on councillors for non-attendance of meetings. Decision Management. Respond to internal & external enquiries re portfolio matters. Ensure that a legal doc (cuttings) of decisions are compiled, & submitted to Records Section.Arrange ad-hoc meetings/w-shops. Submit items to the Accounting Officer for signature. Admin & bookings for the erection of banners & posters/flags on lampposts within municipal area. Liaise with Law Enforcement. Grant permission for use of loudhailers/speakers in streets.Receive applications to hold marches & public gatherings. Arrange meetings with roleplayers (ie. Police, traffic, etc).Submit items to the Mayor for approval & signature & submit to Council for notification.Councillor's Leave applications.Update Council’s monthly programme/diary. Advertise Council’s programme in local newspaper. Work with Council policies. Work in accordance with Council’s Rules of Order. Liaise with auditors. Street Collections: Advertising/Applications/Allocate dates/Issue letters/St collection boxes. Grant-in-Aid:Advertising/Applications/Categorise & assess/Liaise with Social Services interview prospectiverecipients/Write report making recommendations/Admin/Grant-in-Aid Function/Financial feedback reports. Tributes:Advertising/Arrange press conference & time slot with local radio station for the Mayor/Receive nominations from public/Write report/Admin/Homage Awards Ceremony.

• Human Resources Assistant Officer

  • Jan 2006 - Jun 2007

  Arrange meetings to discuss the advertisement of vacancies. Prep advert material (Eng & Afri) for submission to ad agency. Organise Xhosa translation via agency. Reconcile/Check invoices received from ad agency. Place ads on Council’s website. Liaise with applicants. Receive & sort applications. Compile schedules,tabling all applications per vacancy. Submit schedules to supervisor/manager of section where vacancy exists. Arrange meeting to draft shortlists. Contact shortlisted candidates. Arrange practical evaluations.Invigilate practical evaluations. Arrange interviews. Book venues for practical evaluations & interviews. Liaise with panel to be present at interviews. Prepare interview qu's. Conduct interviews & pose interview questions. Ensure that interviews are voice-recorded. Compile schedule including scores for: (1)Practical evaluation(2)Interview(3)Employment EquityDraft appointment letters for submission to the Municipal Manager / Director for signature. HR Statistics & reports. (i.e. EE Stats, Appointment/Promotion/Termination Stats, etc.)Acted as PA to the HR Director as required. Induction of new personnel. Received documents completed by new personnel members in respect of pension fund, medical aid, housing allowance/subsidy, etc. Managed Temporary contracts & submissions to Salaries Office.Calculated leave pay-outs for temporary employees at the end of their contract term. Captured new perm & temp personnel on in-house programme.Data capturing on in-house programme for the payment of salaries & wages. Liaised with salaries/wage office. Maintained files for the recruitment & selection process followed per vacancy. Reference checks. ITC & criminal checks.Travel, accommodation & transport arrangements for candidates resident outside of George & for the HR Director. Assisted HR Officer with job descriptions & organograms. Long service awards. Assisted with data capturing of leave.



The Placement Team

• George

• Personnel Consultant/Communications Officer (promo line:Reception-Secretary-PA/Off Mgr-PersonnelCo)

  • Aug 2003 - Jan 2006

  PERSONNEL CONSULTANT -Recruitment & selection of suitable candidates according to the specifications of the client. -Recruitment of permanent & temporary staff. -Conducted interviews with potential candidates. -Scheduled interviews for the selected candidates to meet potential employer. -Sales & marketing / client visits. -Telemarketing & service calls. -Reference checks. -ITC & criminal checks upon client request. -Order taking / job specifications – from client, ensuring all necessary information is obtained. -Deliver & market CV’s to clients. -Advertising. -Reports & basic administration. -Debt collection. -Attended sales/production meetings. -Motivational training – internally at the Placement Team. -Communications Officer – compiled, assisted with and proof read all written communications, correspondence and material written for the company. PA / OFFICE MANAGER, SECRETARY, RECEPTIONIST: -Relief consultant. -Handled the recruitment process for the Presidents Cup 2003. -Compiled weekly statistic reports for the owner. -PA to the owner. -Supervised and motivated consultants performance. -Supervision of receptionist/typist. -Database administration. -Dealt with ad response. -Assisted with and proof read all material written for the company, including company profiles. -Typed all CV’s and references to be presented to clients. -Typed training material. -Typed for the public. -Advertising. -Reference checks. -ITC and criminal checks upon request. -Invoicing. -Reconciled advertising and stationery accounts. -Purchased stationery. -Scheduled interviews for candidates to meet consultants. -Liaised with applicants and client companies. -Typing and mailing/faxing of correspondence to clients and candidates. -E-mail marketing material. -Drew up monthly follow-up calendars for each consultant. -Telephone management reports. -Filing. -Conducted speed tests & assessed candidate’s computer literacy.



Deutz Diesel Power

• Cape Town

• Admin Clerk / PA

  • Nov 2002 - Jun 2003

  -PA duties for the Branch Manager and Financial Manager. -Reception duties. -Typing. -Client liaison. -Wages. -Maintained leave schedules. -Taxation schedule for temporary, contract and casual workers. -Responsible for expense claims – forwarded to Head Office. -Banking. (client payments via cheque/cash – forwarded a report of payments received to Head Office) -Assigned client payments reflected on bank statement to invoices. Compiled summary spreadsheet to forward to Head Office. -Sent out statements to clients. -Assigned and checked purchase orders to invoices received from suppliers. (a)Compiled summary spreadsheet and forwarded to Head Office along with signed invoices so that they could forward cheques to me to effect payment to suppliers. (b)Mailed cheques to suppliers or sent cheques with the driver for delivery. (c)Kept register of all cheques forwarded to suppliers. -Petty cash control. -Requested petty cash reimbursement from Head Office as required. -Filing. -Debt collection. -Stationary control. -Assisted with administrative duties in the workshop in the absence of the Workshop Administrator: (a)Invoicing. (b)Job cards. (c)Job costing. (d)Timekeeping. (e)Created purchase orders and ordered materials required for jobs.



Marcelli's Coffee Shop

• Cape Town

• Assistant Manageress / Waitress

  • Oct 2000 - Oct 2002

  -General Staff management. -Shift schedules for the waitresses, bar staff and kitchen staff. -Ordered stock. -Checked stock upon delivery. -Quality control. -Ensured correct hygiene standards were adhered to. -Menu planning. -Customer relations. -Cash-ups. -Reports. -General administrative duties. -General Staff management. -Shift schedules for the waitresses, bar staff and kitchen staff. -Ordered stock. -Checked stock upon delivery. -Quality control. -Ensured correct hygiene standards were adhered to. -Menu planning. -Customer relations. -Cash-ups. -Reports. -General administrative duties.



Quantex Recruitment

• Cape Town

• Temp PA / Telesales Team Leader

  • Jul 2000 - Sep 2000

  -Typing. -Advertising. -Receive job specifications from clients – handed over to personnel consultants. -Conducted interviews as required. -Telesales. -Motivated 2 other telesales team members. -Updated client information cards. -Filing. -File search for professional and suitable candidates. -Contact candidates to update CV’s. -Liaised with applicants responding to advertisements. -PA duties for the owner and consultants. -Typing. -Advertising. -Receive job specifications from clients – handed over to personnel consultants. -Conducted interviews as required. -Telesales. -Motivated 2 other telesales team members. -Updated client information cards. -Filing. -File search for professional and suitable candidates. -Contact candidates to update CV’s. -Liaised with applicants responding to advertisements. -PA duties for the owner and consultants.



The Law Society of the Western Cape

• Cape Town

• Temp Secretary - Disciplinary Department

  • Jan 2000 - Jun 2000

  -Diary management for the department. -General PA support for the Head of Department. -Typing (incl verbatims). -Agendas and minutes for Board Meetings and Disciplinary Committee Meetings. -Correspondence / Liaised with attorneys and their clients who have lodged a complaint against them. -Received complaints from the public and verified the validity of the complaint. -Opened up an electronic file for the complaint on the database. -Opened ‘paper trace’ file per attorney who has had complaints lodged against him/her. -Requested report from attorney in response to the complaint. -Requested response to above report from complainant. -Filing and Archiving. -Relief receptionist.



Triomed Pharmaceuticals

• Cape Town

• Receptionist & Acting/Relief Sales Secretary

  • 1997 - 1999

  -Reception duties, including management of a busy switchboard. -Organised conference calls for the General Manager with shareholders/directors/business partners in Germany, USA, India, etc. -Client liaison. -Typing and filing of confidential documents. -MS Power Point presentations for Sales and Marketing Conferences. -Travel, accommodation and car hire arrangements – nationally and internationally for the General Manager, National Sales & Marketing Manager and Sales Reps -Assisted with co-ordinating and arranging conferences. -Compiled incentive booklets for the sales team. -Kept record of weekly sales per sales rep and reflected this against individual sales targets and compiled weekly stats and sales report -Took telephonic orders from clients and liaised with the warehouse and wholesalers -Took bookings for the boardroom. -Typed package inserts. -Typed wish-lists in order to select products for which the company wished to obtain rights to produce generic pharmaceuticals. -Assisted with HR related admin/recordkeeping.