Experience

USA Industries, LLC

• United States
• Oil and Gas
• 1 - 100 Employee

• Capital Projects Coordinator

  • Oct 2022 - Present



Kent

• United Arab Emirates
• Engineering Services
• 700 & Above Employee

• Project Administrator

  • Jul 2021 - Apr 2022

  Assistant to the Project Manager, Engineering Manager, Engineering Disciplines and Project Procurement and Construction Staff. Coordinate all new hire onboarding which includes computer and workstation set-up, cell phone procurement and vehicle assignment when necessary. Calculate hours and per diem from daily timesheets through an Excel database to be uploaded into Navision. Coordinate the collection of data, creating charts and graphs to be included in weekly and monthly progress reports. Enter material requisitions into PaMMS. Enter and manage expenses for the Project Manager and Engineering Manager as well as reconcile personal company credit card expenses utilizing the Concur Expense Tool. Coordinate all travel plans including visas and passports. Perform all office duties including drafting correspondence, ordering office supplies, arrange meetings, scheduling conference rooms and catering meetings when needed. Support QC Manager and staff while on project jobsite including assembling loop folders, tracking of loop folders, tracking inspection requests and coordinating the assembly and dissemination of construction turn-over documents to the client.



SNC-Lavalin

• Canada
• Civil Engineering
• 700 & Above Employee

• Project Administrator

  • Oct 2017 - Jul 2021

  Assistant to the Project Manage, Engineering Manager, Engineering Disciplines and Project Procurement. Coordinate all new hire onboarding which includes computer and work station set-up, cell phone procurement and vehicle assignment when necessary. Calculate hours and per diem from daily timesheets through an Excel database to be uploaded to Navision. Coordinate the collection of data, creating charts and graphs to be included in weekly and monthly progress reports. Enter material requisitions into PaMMS. Enter and manage expenses for the Project Manager and Engineering Manager as well as reconcile personal company credit card expenses utilizing the Concur Expense Tool. Coordinate all travel plans including visas and passports. Perform all office duties including drafting correspondence, ordering office supplies, arrange meetings, scheduling conference rooms and catering meetings when needed.



HFF

• United States
• Real Estate
• 300 - 400 Employee

• Sr. Purchasing Coordinator

  • 2015 - Jun 2017

  Coordinate procurement, invoice processing, and inventory tracking of telecom and IT related equipment, software and accessories. Accounts Payable processing for the IT Department, including the reallocation of asset inventory charges. Primary support contact for wireless service transfer, plan changes, and device ordering. Monitor and report wireless plan overages and other nonstandard charges to corresponding employees and managers. Support contact for teleconference and webinar account set up and management. Document and contract management and administration utilizing Gatekeeper and Sharepoint. Expense reporting for IT Department employees. Manage various databases and calendars. Performed other administrative duties as requested.



Nelco

• Office Manager

  • Apr 2010 - 2015

  All Accounts Payable and Receivable functions. This includes entering invoices; the collection of aging invoices; creating purchase orders and matching purchase order and receiving paperwork. Set up all new vendor accounts, including verifying the receipt of all proper paperwork, i.e. W-9, liability insurance, sales tax certificates. Responsible for the new customer set up process, including verifying credit references, receipt of all appropriate paperwork and documentation. Month-end sales/invoice reconciliation and monthly bank reconciliation. Payroll responsibilities include; new hire paperwork which includes on-board blood-lead testing; labor entry; maintaining vacation and sick day availability. Coordination of all safety training through various safety councils throughout the region. Order office and shop supplies. Various administrative tasks and projects as necessary.



Ge Aero Energy

• Sourcing Fulfillment Administrator

  • Oct 2008 - Oct 2009

  Contract position through Apple One Services/Adecco Technical: Assistant to the Sourcing Department responsible for all direct and indirect purchases. Instrumental in creating a database to track all parts ordered and expedited by Sourcing team as well as all warranty parts ordered. Used database to report updates to Manufacturing and Project Management departments. Ordered office supplies, computers, computer accessories, cell phones. Provided support for any office requirements for personnel (new hires, transfers & exits). Created PowerPoint presentations and Word documents as requested. Coordinated off-site and in-house conferences and meetings including WebEx and Audio Conferencing. Planned off-site and in-house social/team building events. Published and maintained GE Aero Sourcing Community Library.