Office Manager

• Mar 2023 - Present

Office Manager and Executive Assistant

• Feb 2020 - Present

Office Manager

• Jan 2018 - Feb 2020

Office Manager and Executive Assistant

• Apr 2016 - Jan 2018

 Manage the Start-Up of a Global Lottery Consulting Company - First US Office- Corporate Offices in London • Managed and created an office from ground up into a fully functioning office (i.e. furnished office, and conference room with video conferencing capabilities within a 4 week time period • Worked with a printing company on letter head, business cards and other items for proposal distributions • Extensive calendar management • Attendance and participation to bi-weekly management calls • Liaison between the office of the building on building out the suite • Established and negotiated corporate hotel rates and contracts with several top hotels in the downtown area • Furnished and stocked employee cafe'/break room and office supplies • Created expense reports, budgets and filing systems • Worked closely with finance and HR department in London on scheduling interviews and the payment of invoices • Processed travel expenses and reimbursements • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale • Supported the human resources department in the annual employee review process to manage performance merit increases • Researched, proposed and implemented vendor services to decrease costs to organization. • Directed administrative functions for the directors, principals, consultants and key managers • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum. • Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips. Show less

Executive Assistant

• Nov 2014 - May 2016

Provide Executive Level Support to the Executive Vice-President - Midwest Regional Executive and Distribution and Regional Management Team. • Extensive travel arrangements (flights, hotel and car service) • Extensive time and project management • Order and maintain department office supplies • Handle multiple executive expense accounts • Heavy event and large scale meeting planning • Maintain and Manage United Center Suite for Business Development and Customer Outings • Maintain Regional Events Calendar and Sponsorship Spreadsheet • Composed and proofed quarterly board materials and correspondence • Liaison for all IT issues within the department • Worked on large projects in conjunction with Senior Executives • Handled incoming mail and phone lines • Work with Business Development Leaders on Corporate Sponsorship and Events Show less

Executive Assistant - Global Compliance

• Jan 2013 - Sep 2013

• Support 7 Senior Executives and 5 in-house attorneys in the Global Law and Compliance Department • Managed 5 outlook calendars, scheduled large volumes of international teleconferences, video conferences, internal meetings, and events within the organization • Created, edited, and proofed correspondence, agendas, spreadsheets, and PowerPoint presentations • Extensive international travel arrangements, visa applications and expense reports • Extensive time and project management • Ordered and maintained supplies • Managed Global Compliance Hotline and Outlook Mailbox • Scheduled international meetings for global direct reports and drafted corresponding agendas • Composed and proofed quarterly board materials and correspondence • Liaison for all IT issues within the department • Worked on large projects in conjunction with Senior Executives • Updated Global Organizational Charts and contact lists • Handled incoming mail and phone lines • Supported internal client entertainment and financial crimes investigations • Drafted and proofed legal correspondence, pleadings and proposals for international law department • Assisted in global hiring initiatives and reviewed resumes for open positions and scheduled interviews Show less

Executive Assistant

• Sep 2009 - Jul 2012

Assisted the President, Safety and Compliance Director and Plant Engineer • Present for all weekly management team conference calls – conference call set up and written outline for topics discussed that week and goals moving forward • Set goals and priorities for directors with online dashboard – daily follow up to determine status of projects, compliance issues, safety topics, training and hiring initiatives • Review of all legal contracts from corporate vendors for all equipment being leased and or rented throughout 38 facilities • Travel arrangements and expense reports for all directors and 12 sales executives • Populated department database with necessary legal compliance requirements and imperative equipment data • Maintain legal compliance deadlines and due dates within department’s database • Held full administrative and backend rights to logistics and maintenance databases • Responsible for populating and maintaining said databases • Track all labor (enter time into database from engineers in the plant), parts used, and miscellaneous costs relating to service contracts and other fees accrued by outside contractors and vendors • Created a monthly spreadsheet that shows where the company’s budget was being spent and in what areas and on what assets the budget was going. This spreadsheet is now being set up as standard procedure in many of the other Pratt facilities • Send out daily reports to supervisors and directors showing compliance work that is being completed • Creating Purchase Orders – PMC (Preventative Maintenance Control) as well as SAP • Billing Specialist – Produce bills based on client order specifications (size, dimensions, and special requests), making adjustments on pricing for overrun for specific clientele Show less

Legal Assistant

• Mar 2008 - Dec 2009

Legal Assistant to one partner and two associates in the Domestic Relations practice area • High levels of trial and hearing preparation for four plus attorneys • Trained and executed E-filing documents with relevant counties • Organized and maintained high levels of discovery documents • Maintained attorney’s calendar in relation to court orders • Drafted, revised and proofed correspondence, pleadings, notices, and motions • Filed pleadings with the court and obtained dates from the court docket and clerk’s office • Maintained heavy client contact and held initial meetings and consultations • Handled attorney’s daily mail and sending out relevant items to clients with appropriate cover letters, as well as, scanning incoming mail and orders into document management software • Scheduled depositions and court reporters and maintained universal forms and documents for prove-ups • Drafted, filed and served subpoenas to relevant financial institutions, in conjunction with process server • Troubleshot and shadowed the IT consultants, and trained all new staff members on technology, software and firm procedures • Tracking attorney’s billing and time entry on a daily basis Show less

Legal Admin

• May 2000 - Sep 2001

• Duties included, manage and maintain Attorney Master File which populates firm’s International Intranet, project management, post monthly Partner Activity Report to firm’s intranet, key liaison for international database conversion, main contact for all 60 office Controllers, work in conjunction with Chief Financial Officer on billing rate approvals and attorney cost base rates, prepare and send out quarterly Partner financial information (letters and attachments), accounts payable, prepare wire transfers for Partner monthly draws and disbursements, post journal entries to general ledger, run daily audit reports, prepare and send out two volume year-end financial information and worked closely with the global systems team on large projects. Show less