EMIS Coordinator

• Dec 2019 - Present

Administrative Secretary

• May 2016 - Dec 2019

Duties and Responsibilities:1. Types correspondence, reports, notices and recommendations.2. Maintains a schedule of appointments and makes arrangements for conferences and interviews.3. Welcomes visitors and arranges for their comfort.4. Assists other Teaching and Learning and District Office personnel as needed.5. Monitors and maintains EL (English Learners) database with accurate student identification information.6. Provides updated information of EL students to appropriate buildings/teachers.7. Obtains, gathers, organizes, and inputs all EL student data required for state reporting.8. Contacts agencies to secure translators/interpreters for conferences, testings, parent meetings, and discipline/truancy hearings.9. Maintains professional development database and monitors progress.10. Organize and prepare documentation for kindergarten screening.11. Submit and maintain college workshops conducted through The University of Rio Grande.12. Performs other specific duties as assigned. Show less

Elementary School Buidling Secretary

• Oct 2014 - May 2016

• Receive/route phone calls;• Coordinate events by supplying forms, maintain records, receive money, and distribute items upon receipt;• Call for service on office/school equipment as needed. Perform general maintenance as required ;• Register new students in the management program. Set up permanent files and records; • Withdraw students upon request; report to school staff• Prepare and send out records of transferring students ;• Maintain and update class rosters;• Organize, maintain, and assume responsibility for files of correspondence, forms and reports;• Collect school fees and receipt all money received; prepare deposit for district office • Prepare and maintain records for all purchase orders. Check packing slips. Requisition, receive, store and distribute supplies and office materials;• Maintain school inventory and related tasks;• Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, payroll, equipment inventory and student activities; prepare and maintain related records, files and logs;• Perform daily tasks such as visitor information; check in/out of students, parent inquiries, homework requests, or assisting teachers when needed;• Maintain school website and email special notices and information to parents as needed via One-Call Now;• Assist with fire and tornado drills;• Assist in orienting new teachers and coordinating substitute personnel; provide keys and instructional materials and maintain related records;• Supervise preparation of daily and monthly attendance reports; check out keys; secure office building;• Oversee and assist in maintaining accurate and current student emergency release information; oversee the release of students to authorized parent/guardian or approved individual;• Determine needs of children entering the nurse’s office with injuries or illness when a nurse or health assistant is not present and administer first aid as necessary. Show less

Special Education Secretary

• Aug 2008 - Oct 2014

•Answer the telephones, greet clients and divert visitors in a positive manner; •Maintain the Preschool Supervisor’s calendar and schedule her appointments; •Provide general secretarial skills to staff including, but not limited to running copies, typing, computer and word processing, filing, completing requisition forms, and sorting mail; •Responsible for ordering the office supplies and copy paper for the office; •Contact person for the facilities manager for all maintenance or facility needs; •Coordinate key county-wide processes which include maintaining our 20 preschool classrooms comprised of students from eight school districts, as well as assist our 19 county-wide teachers; •Process and submit attendance reports for all preschool classes and enter attendance into the student information system known as DASL; •Gather and submit the yearly immunization report to the Ohio Department of Education; •Manage and maintain confidential student information in the county-wide preschool database and class rosters; •Coordinate appointments for screening, preparing the notebooks for the screening days, mailing out the paperwork involved in the screening process, and making reminder calls to the families; •Log confidential student information into the database, and create a working file; •In charge of contacting the district representatives, psychologists, and parents to schedule the Initial ETR/IEP meetings. •Process the notebook and send the proper documents to those agencies that are involved. This includes contacting the transportation departments of each district to arrange transportation; •Mail the invitations, letters, certified letters, etc. as needed by the preschool supervisor; •Assist scheduling confidential IEP Reviews; •Assist the Occupational Therapists, Physical Therapists, Speech Therapists, and teachers in the classroom as requested. Show less

Legal Specialist

• Mar 2007 - Aug 2008

•Process of initiating UIFSA petitions to establish paternity and support; •Scheduled appointments with the clients; •Assisted clients with obtaining necessary documents, notarizing and processing the petition in SETS and to the other state; •In charge of the administrative process of determining paternity and support for clients; •Scheduled genetic testing and administrative support hearings to establish child support obligations; •Prepared entries for the Administrative Hearing Officer and processed according to procedure; •Scheduled hearings within the time frames and submitting the administrative order and modifications of the birth record to the Central Paternity Registry in Columbus, Ohio; •Determined whether a request by a party to rescind an acknowledgment of paternity was properly made to the Central Paternity Registry; •Coordinated genetic testing schedules and locations, set up tests in jail, prisons and out of state or out of county labs; •Conducted the initial verification of the genetic testing billing statements for approval; •Prepared and filed motions and entries on requests for court review of administrative orders, as well as, for adoption and enforcement of administrative orders in Juvenile Court; •Provided information and assistance to clients, agencies, and the general public; •Performed research to determine solutions to problems; •Used SETS to look up information. •Typed contempt motions and entries for Juvenile Court and Domestic Relations Court; •Assisted with the caseload helping to coordinate and document court filings and other documents; •Type up the legal documents for recoupment accounts in the event of an overpayment; •Processed payments made to accounts from the Ohio Bureau of Unemployment; •Inputted National Medical Support Notices into the SETS system, and to prepare and document certified mail. Show less

Administrative Assistant to the Superintendent

• Nov 2000 - Jan 2007

•Responsible for the School district calendar; •Coordinated the superintendent’s appointments and general calendar events, etc.; •Distributed mail and other deliveries to every building in the District; •Initiated postings for superintendent; •Arranged or verified the negotiated agreement printing, and distributed it accordingly for each new agreement; •Adjusted the LPDC files annually with resignations and new hires, while maintaining the credit reimbursement account information and forwarding it to treasurer; •Coordinated the maintenance and repair for all office technologies,; •Ordered supplies and monitored meter readings of these machines for the district; •Responsible for the district’s ongoing active working files A-Z, which included: room repair, college reimbursement, mileage, etc., LPDC Committee’s personnel files for faculty, levy/bond issue, legal proceedings, proficiency – state report cards and buildings and grounds (new housing developments, etc.); •Processed confidential personnel items; •Initiated and maintained staff personnel files including the Application, TB test, BCI and/or FBI fingerprinting certification as well as recorded and monitored CPR and teaching certifications; •Maintained a file of employment applications for all personnel titles; •Monitored the type of contract staff members are eligible for annually and notifying administrators of staff contract status annually; •Assisted teachers in completing their LPDC forms; •Maintained a monthly file for committee members’ action/review; •Developed and distributed the mailing packets to board members; •Helped prepare and distribute the agenda to the teacher’s union representatives and district personnel prior to the meeting date; •In charge of communication to the community and media; •Kept District Handbook up to date with policy and staff changes and process the annual printing; •Organized and assembled the newsletter that was sent quarterly to every Bloom-Carroll resident; Show less

Legal Secretary

• Aug 2000 - Nov 2000

Worked in the Corporate/Business Law Department of the firm for two attorneys. •Handled preparation of correspondence and applications for the obtaining of trademarks and service marks for clients; •Prepared all of the documentation that was necessary for filing with the Patent and Trademark Office for such a procedure; •Processed banking documents for loan closings and prepared the necessary papers as defined by the Uniform Commercial Code; •In charge of inputting their billable hours into the computer as well as preparing their billing statements every month; •Opened new client/matters, making sure that the proper paperwork was filed with the Accounting Department of the firm for processing; •Responsible for updating the wallets for the clients and to make sure that the Central Records Department was aware of all of the changes. Show less

Administrative Assistant to the Assistant Superintendent

• Sep 1998 - May 2000

•In charge of ordering all of the curriculum for the school district; •Ordered all of the office supplies; •Solely responsible for the enrollment of children in the grades of kindergarten through eighth grade who entered our school district; •Processed a student out of the district when they transferred to another school; •Coordinated the screening process for the kindergarten-age children to see if they were ready to begin school; •Handled the money for the workbook fees for kindergarten through eighth grade; •Kept track of the consumable funds for the elementary school teachers; •In charge of organizing and preparing the IOWA and CogAT testing materials for distributing to and from the schools for those testing procedures; •Received the testing materials back when they were done testing and prepared to send them back to the company for computation; •Kept a running list of the substitute teachers that were available to substitute in our school district; •Typed up purchase orders for various departments in the district and would submit them for payment to the treasurer’s office. Show less

Legal Secretary

• Aug 1991 - Sep 1998

•Handled the calendar and caseload for four attorneys and one paralegal; • Sent out court notices, coordinated court dates, prepared monthly reports to send to the State of Ohio; •Answered telephones; •Submitted for payroll, submitted for payment of bills; •Dealt with the public both on the telephone and in person, opened and closed client files; •Kept file management on the computer; •Transcribed letters and motion/entries for the court system; •Prepared wills, deeds, and other various probate documents; •Introduced to the procedures of filing for a divorce/dissolution. Show less

Legal Secretary/Court Reporter

• May 1989 - Aug 1991

Judge Alan Braun’s Court/Adult Probation Department •In charge of keeping the caseload in order for Judge Braun’s Courtroom; •Pulled files, set court dates, answered telephones, prepared notices and motions on the computer; •Ran traffic and criminal records on the LEADS machine; •Controlled appointments for the Judge, attorneys and clients; •Court reporter in the Courtroom; •Controlled money for the Probation Department; •Performed drug screening of Defendants who were on probation. Show less