Experience

Harvard University

• United States
• Higher Education
• 700 & Above Employee

• Executive Assistant to the Executive Dean of Administration and Chief Financial Officer

  • Apr 2010 - Present

  Computer Skills: Microsoft Office 2010, 365 Suites (Word, Excel, PowerPoint, Outlook) GroupWise, Peoplesoft, HCOM, Wasabi, and Concur. SUMMARY OF QUALIFICATIONS: • Seasoned Executive Assistant, Personal Assistant and Office Manager with over 25 years experience supporting Founders, C-Level Executives, Executive Administrative/Financial Deans and Senior Level Directors. • Complex and very detailed business/personal travel itineraries for Executives and their families. Both international and domestic travel. Ground transportation, lodging and other amenities arranged as requested. • Extensive personal and business calendar management/coordination for more than 6 Executives and teams of 12 or more. • Handle highly confidential information, both electronic and paper, filing to ensure easy access and retrieval. • Manage all incoming correspondence (e-mail, telephone and mail) for both personal and business. Providing appropriate responses per Executive’s direction. Maintain relevant key contact lists and distribution list. • Building/Office manager for a start up from 5 to an established 200+ employees. PROFESSIONAL EXPERIENCE Harvard T.H. Chan School of Public Health 04/10 to Present Office of Financial Services Boston, MA Executive Assistant to Executive Dean of Administration, Chief Financial Officer, Controller, Director of Financial Strategy & Planning. Office Manager for OFS • Served as Executive Assistant to Executive Dean of Administration while he stepped in as Harvard’s Interim CFO for 8 months in Cambridge. Continued coordinating meeting responsibilities for his existing LMA office in addition to providing meeting schedule coordination and logistics with the President’s office and additional Cambridge staff. Accompanied Ad Dean to Mass Hall when needed. Show less



Shawmut Design and Construction

• Boston, MA

• Executive Assistant to VP – Institutional and Commercial Group, Managing Director of Finance

  • Apr 2007 - Apr 2009

  Shawmut Design and Construction 04/07-04/09 Institutional and Commercial Group Boston, MA Executive Assistant to VP – Institutional and Commercial Group, Managing Director of Finance and Managing Director of Operations •Researched venues, organized transportation, negotiated rates for department functions for 150+ employees. •Maintained and updated client and vendor database of more than 3000 companies •Employee trainer for individual and group Concur and SalesLogix software for the Institutional and Commercial Group employees Show less



Eons, Inc.

• Charlestown, MA

• Office Manager, Executive Assistant and Personal Assistant to Founder and CEO

  • Sep 2005 - Apr 2007

  Eons, Inc. 09/05 – 04/07 Venture Capital Start-up Charlestown, MA Office Manager, Executive Assistant and Personal Assistant to Founder and CEO •Developed office processes and procedures for startup venture office •Researched and implemented healthcare and dental benefit program for entering employees. Set up payroll system through outside payroll service. •Responsible for business purchases, such as copiers, computers, telephones and negotiated contracts •Managed relationship with CEO’s outside speaker’s bureau for negotiations and booking of local and international motivational speaking engagements. Followed up to ensure presentation and materials for event was received and tested. Reviewed all aspects of the presenter’s preferences and presentation style to venue. •Worked with personal Attorney, brokerage/bank firms, CPA firm for financial document retrieval, wires transfers and incoming deposits between businesses. Show less



S.R. Weiner & Associates

• Chestnut Hill, MA

• Executive and Personal Assistant to Founder and CEO

  • Sep 2002 - Nov 2003

  S.R. Weiner & Associates 09/02-11/03 Executive and Personal Assistant to Founder and CEO Chestnut Hill, MA •Managed personal accounts payable for all invoicing and billing to maintain three residences multiple properties, vehicles and insurance claims •Managed and processed residential employee payroll, employee forms and files that also included extended family household employees •Coordinated and collaborated with CEO’s personal bookkeeper, insurance agencies , CPA firm, attorney, and other financial advisers to ensure all paperwork, tax reporting and documentation was properly distributed and maintained •Arranged private travel with personal jet service to make sure all travel logistics were on point Show less