Experience

Reactive Technologies Limited

• United Kingdom
• Renewable Energy Semiconductor Manufacturing
• 1 - 100 Employee

• Executive Assitant

  • Nov 2016 - Present



Penfield USA

• United States
• Apparel & Fashion
• 1 - 100 Employee

• PA to CEO / Office Manager

  • Feb 2010 - Oct 2016

  Private support to CEO (key responsibilities include): o Managing personal diary o Managing personal finances and expenses. o Managing all utility accounts, cars and rental property. o Assisting all aspects of personal life, such as holidays,renewals of various licences, assisting in selling and renting property, arranging private parties/events, running personal errands and managing all medical appointments/insurances. Business Support to CEO (key responsibilities include): o Business support to CEO and senior management. o Primary point of contact for CEO and providing regular updates on business activity. o Diary management, including rescheduling commitments due to ever-changing demands. o Processing and reconciliation of expenses/invoices. o Coordinating all travel arrangements, including visas and writing detailed & complex itineraries. o Organising internal and external meetings. o Arrange conference/Skype calls with global colleagues as required. o Dealing with all confidential business matters. o Key business administrative support. o Meeting and greeting VIP clients. o Minute taking of AGM and Senior Management meetings. Office Management: o Filtering all incoming mail and telephone calls, redirecting and taking action as appropriate. o Ensuring that office is kept tidy, fridges stocked, etc. o Managing office stock and liaising with suppliers. o Organising company away days and frequent office parties. o Responsible for liaising with cleaners, maintenance and the building manager. o Organising all office and desk moves. o Responsible for documenting all employee lateness, sickness & holidays. o Handling all IT problems and integrate all new starters, getting them set up with inductions and introductions to all departments. o Managing company petty cash and company credit card expenses. o Managing all office recruitments; including negotiating recruiter fees, posting jobs, screening CVs and arranging interviews. Show less



Mustard Communications

• Twickenham, United Kingdom

• PR Assistant/Team PA

  • Feb 2007 - Feb 2010

  o Attending internal and external meetings, taking minutes on a regular basis. o Responsible for creating monthly evaluation documents (Excel) and end of year presentations for all clients. o Daily support to Managing Director and Senior Account Director. o Regular client liaisons, including handling all correspondence and admin duties during Director’s absence. o Assisting Senior Account Manager in the management for four national campaigns, including writing monthly reports detailing account activity, intermediate budget management and creating time plans. o Managing and organising various events, including being responsible for sourcing and hiring venues, catering, logistics, and AV arrangements. o Assisting in the running of press offices for a number of accounts, including putting together press packs, plus preparing and issuing mail outs for up to 3,000 people. Other press duties include media sell-ins, database management and managing celebrity endorsements, which incorporate contract and fee negotiations. o Contribution to pitches; competitive research, briefing teams, formatting presentations and idea generation. o Responsible for recording and calculating timesheets of three team members, including the Managing Director on a monthly basis. o General assistant and admin work – travel arrangements, booking meeting rooms with catering, efficiently managing the diaries of all team members, processing invoices, organising team days out and business lunches. o Office management, including managing office stock, booking electrical tests, managing all office repairs and liaising with an out sourced IT department to set up new workstations for team members. o Act as fire warden and managing fire manual, including yearly meetings with fire Safety Company. Show less



Daily Mail

• Newspaper Publishing
• 400 - 500 Employee

• Team Assistant to Fashion Desk( Internship)

  • Oct 2006 - Feb 2007

  o General administrative support for the styling team. o Fielding all external calls for the team and manning the fashion desk when the rest of the team were on shoots. o Booking taxi and couriers o Assisting the creative aspect of the shoots and sourcing the clothes and accessories needed. o Liaising with press offices and getting all the clothes, shoes and accessories to the studio or location o Assisting the stylist on deciding which looks for which model. o When on a shoot assisting the stylist in the dressing of the models on set, pinning, clipping where necessary and assisting that the look meets the required brief. Show less



Westminster Forum Projects

• United Kingdom
• Events Services
• 1 - 100 Employee

• Administrative Assistant

  • May 2006 - Oct 2006

  o Invoice and order processing o Assisting the commercial manager in the organisation of private lunches and Parliamentary receptions. o Responsible for researching and data basing all new contacts for all events o Invoice and order processing o Assisting the commercial manager in the organisation of private lunches and Parliamentary receptions. o Responsible for researching and data basing all new contacts for all events