Experience

Lazercor Developments (Pty) Ltd

• South Africa
• Real Estate
• 1 - 100 Employee

• Personal Assistant to Managing Director

  • Dec 2020 - Present



On Time Admin

• Australia
• Business Consulting and Services

• Small Business Owner

  • Feb 2020 - Present

  Running your business is your business... supporting it is ours Running your business is your business... supporting it is ours



Pernod Ricard

• France
• Beverage Manufacturing
• 700 & Above Employee

• Executive Assistant to the IT Director

  • Jan 2017 - Dec 2019

  Administer the full Purchase Order process from raising the PO’s to completion and submission of the PO pack to Finance to ensure a sufficient division of duties within PRITSSAManage the process of on-boarding new vendorsAssist in managing the various team budgets by providing reports from DAS to ensure correct budgets are loaded and year-end landing is achievedAdminister the compliance of Vendors to meet their various SLA’sManage the PRSSA monthly reconciliation process including the distribution of the recon reports thus ensuring feedback of accruals as per the SAL with Finance and delivering on the overall year-end positionEnsure all PRITSSA KPI’s are gathered and accurately reflected on the Executive and other DashboardsAdminister and action all PRITSSA external survey’s including communication, collation and inclusion of KPI’sManage all internal coordination for the PRITSSA team, including development of agendas, presentations, reports, taking of minutes and follow-up on actions to be taken Manage the IT Director and PRITSSA team diaries. Co-ordinate and host visiting Global Directors and team members where applicableCo-ordinate the management of boardrooms, ensuring equipment is functioning, catering is provided, and all meetings run smoothly and within set time framesManage the various international travel requirements of the team, from booking flights, accommodation to Visa applications via the TravelIT platform or travel agent and generating travel packs to ensure hassle free travel whilst keeping with the Travel & Expenditure budgetManage the Cape Town Cycle Tour process for approximately 30 riders with specific focus on the international contingent. Prepare all administration for race day inducing, invites, bike hires, entries etc. Ensure up to date and comprehensive communication to all entrants. Ensure all entrants are afforded a professional and enjoyable experience that reflects PRSA’s culture and values

• Executive Assistant to the Chief Executive Officer

  • Jan 2013 - Dec 2016

  Extensive travel arrangements for both local and international business trips; including visa applications, flight bookings, accommodation, car hire bookings and procuring forexManaging the travel approval systemProcess Management of all Purchase Order utilizing JD Edwards, including rental and school payments for ex-patsManagement of the office, in terms of housekeeping, stationery supplies, building maintenance and any other ad hoc problemsManaging the relocation of ex-pat’s to South AfricaOrganization of all ex-co meetings – both locally and abroadFull secretarial support to the Executive Management TeamManagement the use and set up of boardroom and quiet rooms



Standard Bank Group

• South Africa
• Financial Services
• 700 & Above Employee

• Executive PA to the Head: Oil & Gas

  • Jun 2012 - Nov 2012

  Extensive travel arrangements for both local and international business trips; including visa applications, flight, accommodation, car hire bookings and procuring forex, ensuring that the Standard Bank procedure is followed at all times with Travel Requisitions completed and approval is gained for each tripCapture of all travel related expenses on the Standard Bank SAP portal – ensuring that all expenses link up to the relevant tripCapture of all other expenses and international secondment expenses for the team, ensuring that all original documentation is presented to the Finance Team for processing and following up to ensure claims are paid correctly and timeouslyCapture all invoices to SAP, obtaining signatures as needed and preparing log sheet for packs to be delivered to Finance departmentBooking of the various meeting rooms, including refreshments. Advise security of attendees, ensuring that they have access to the relevant buildings and that parking has been arrangedRender a fast and accurate typing service to the Director and the various team members are requiredHandling of all incoming telephone calls to the team, redirecting where appropriate or taking accurate and detailed messages and emailing said messages to relevant personCopying, collating and binding of presentations and other documents as requiredOrdering of new laptop, business Blackberry and 3G card for new hire and assisting with her orientation to the businessOrdering of computer equipment and cellphone as required by the team using the Standard Bank ordering systemGeneral secretarial support to the President and Team makes up the balance of the tasksReceiving of visitorsEnsuring the strictest confidentiality is maintained at all times



shell

• Oil and Gas
• 1 - 100 Employee

• Excel/PowerPoint Specialist

  • Apr 2012 - Jun 2012

  This short temporary role required expertise in both MS Excel and PowerPoint. I was tasked with the development from paper to digital, of Shell SA’s 5-year Development and Implementation Plans. These included extensive data capture and manipulation in Excel and the creation of complex charts, graphs and SmartArt graphics in PowerPoint. This short temporary role required expertise in both MS Excel and PowerPoint. I was tasked with the development from paper to digital, of Shell SA’s 5-year Development and Implementation Plans. These included extensive data capture and manipulation in Excel and the creation of complex charts, graphs and SmartArt graphics in PowerPoint.



Respiratory Care Africa (RCA)

• South Africa
• Medical Equipment Manufacturing
• 100 - 200 Employee

• Personal Assistant to the Chief Executive Officer and the Sales Director

  • Mar 2010 - Mar 2012

  Personal Assistant to the Chief Executive Officer and the Sales Director Typing all reports, meeting notes, agendas, minutes and ensuring that these documents are distributed timeously and to the correct personsTaking of minutes at all board meetings, operations meetings and any other as requiredScreen and action all communication for the Chief Executive Officer and the Sales DirectorExtensive electronic diary management using Microsoft OutlookExtensive travel management, local and international – booking of flights, accommodation, car hire and procuring of Forex for both the Executive Management as well as local and branch staff. All local travel is booked via on-line booking sites, whilst international bookings are via an external travel agentCo-ordination and management of all conferences and exhibition congresses, from booking through to breakdownMonthly reconciliation of company credit cardsPlanning and management of the annual company year-end function.Training CoordinatorOverall responsibility of the Respiratory Care Africa Training CentreMarketing of courses to hospitals and other medical staffReceiving and processing of Delegate Registration forms Ensuring all administration for the various training courses is completedEnsuring all catering requirements are metEnsure the smooth running of each course runAnnual accreditation with SAMA of each training courseCapturing relevant student data, typing and issuing of accredited CPD certificates



PAYG IT

• Office Administrator

  • Jan 2010 - Mar 2010

  Producing Purchase Orders, invoicing and Foreign exchange payments relating to International Software License purchases. Travel management, international – booking of flights, accommodation, car hire.Screen and action all communication for the Senior Engineer and Financial Director.All general secretarial duties.Full Bookkeeping function to Trail Balance.Payroll and Medical Aid for 14 staff members.Catch up of 1 Trust and 1 Company set of books for the Financial Director using QuickBooks for an upcoming audit.



The South African Breweries

• South Africa
• Food and Beverage Services
• 700 & Above Employee

• Personal Assistant to the Commercial Director

  • Sep 2009 - Jan 2010

  Typing all reports, meeting notes, one-on-ones, minutesScreen and action all communication for the Commercial DirectorExtensive electronic diary management using Microsoft OutlookExtensive travel management, local and international – booking of flights, accommodation, car hire and procuring of ForexCompiling and processing the Foreign Travel Expense formsProcessing all Expense Claims for the Director’s and relevant team membersRaising of Purchase Orders, tracking and closing off of same using SAPCapturing and escalation to the relevant team members of all customer complaints received by the Commercial Director’s office



Robinson Liquors

• United States
• 1 - 100 Employee

• Personal Assistant to the Managing Director

  • Mar 2003 - Mar 2009

  Typing of all general to highly confidential correspondence, proposals, reports, minutes, lease agreements and file notesScreen and action all communication for the Managing DirectorDiary Management using a traditional paper diaryPreparation of Board Packs, Agenda and minutes of Board MeetingsDevelopment, creation and preparation of presentations Reconciliation, processing and document management of the Managing Director’s company credit cards and Country Club account, on average R100k p/mProcessing cheques and EFT requisitionsManagement of all property lease agreements, new property purchases and related workManagement of the Annual Liquor License renewals for all 30 liquor storesManaging the compliance to the National and Provincial Liquor Acts by all stores, including updating the Legally Appointed Managers for each store on a monthly basisPlanning, attending and managing the Bi-Annual Management Conferences with approximately 42 delegatesLiaison with in-house travel agent for all company travel, including flight bookings, accommodation and car hire both local and international travel Managing the annual travel budget of R1,2 millionAttending to the personal local and international travel arrangements for the Managing DirectorInformation gathering, design and production of the monthly employee newsletterIdentifying potential charities and organizations eligible for sponsorship and responding to all queries regarding sponsorship and charitable donations, giving written responses both positive and negativeMake all payments to the Trusts charities on an annual basis Developing and maintaining an easy-to-use filing system for the Managing Director and the Commercial DirectorManaging the Company’s internal Telephone Management System and producing the weekly reportsSupervision of the Office Clerk



CSC

• Computer Networking Products
• 1 - 100 Employee

• Personal Assistant to 2 Senior Account Managers

  • Dec 2001 - Sep 2002

  Extensive diary management using Lotus NotesDevelopment and typing up of all correspondence, including proposalsCreating presentations on MS PowerPointTyping up of disciplinary hearings via DictaphoneProcessing and document management of expense claims, purchase requisitions and travel authorizationsLocal and international travel arrangementsOrganisation of meetings, room booking, catering and refreshments as requiredDeveloping and maintaining an effective electronic and corresponding manual filing systemAnswering and screening of all calls