Experience

SHOEfabrik

• Vietnam
• Outsourcing and Offshoring Consulting
• 1 - 100 Employee

• Administrative Assistant

  • Jun 2019 - Present

  Report to Director of HR & Admin• Managing applications for pre-approval letter for visas on arrival, visa extensions or temporary residence cards in accordance with law updating• Arranging to support for Expats and their family: boooking travel, visa, hotel, transportation in domestic as well as abroad, keep follow up for renewal or extension their visa/hotel• Assisting to all visitors in logistic and admin supports to employee in business trip: preparing accommodation, visa, transportation, refreshment, cash advance• Handling office & facilities, supply cartridge • Being main contact of all Mainternance, Driver, Security issues• Managing and Organazing company events: Year End party, International Woman Day… with high expectations result• Recording and reporting for FIN Director all related cost: Mobile phone, monthly expense such as electricity bill, internet land lised, expat budget expense• Managing company online shop: Upload new product on web, liaise with IT when shop need modifications and inventory management• Taking responsibility to issue door cards/ set up finger printer: issused for new employee, customer, visitor by correctly access level• Purchasing responsibility: stationary, cartridge, tool, equipment, IT accessories• Establishing professional relationships with clients as well as vendors and suppliersAccomplishments:• Success reduce company cost upto 15% in visa extension by find out new agency• Success celebrates 2020 YEP for staff with high satisfied from employee and expat within 05days preparation with 20% cost saving compare previous events.



Vinakraft Paper Co, Ltd

• Admin supervisor

  • Sep 2016 - May 2019

  Report to Admin Manager• Managing driver team (07 cars and 07 buses), direct arrange driver working time and prepare payrolls for all drivers• Supervising and supporting team about prepare flight ticket, transportation for all employees and expats ensuring to align with the company’s policy • Controling company cost in Admin department responsibility: transpotation cost (by arrangement reasonable working time, kilometres control), solid waste treatment cost, flight ticket cost, stationary, PPE issuing.etc.• Supporting HR on housing, visa application for expats• Supervising all PO, PR from team on SAP system and guilding team to do their daily jobs according to Admin manager• Building and maintaining closer business relationship with key strategic suppliers to get their support in hot situation, emergency case: hotel agencies, car contractor, flight agencies…• Managing and reporting of Internal service: in/out mail, stationary issuing, PPE providing, welcome visitor.etc.Accomplishments:• Efficient manage admin cost through SAP system• Manage 10 contractors under Admin Department: Sercurity, PPE, Bus, Catering, Flight ticket, Hotel• Reduce 5% solid waste treatment monthly cost by success signing contract with biggest Solid waste treatment company



SCG Representative Office in HCMC

• Assistant for Chef of SCG Representative Office

  • Apr 2014 - Sep 2016

  Report to Chef of Representative Office• Planing and preparing meeting for Chef of Representative Office• Preparing for business trip in province: meeting shcedule, purpose, documents related, customer profile before the trip; Make reservation for hotel, restaurant for trip; Advance money and make reimbursement for Manager before/after trip• Setting sale plan, budget, and marketing plan for whole year• Adjusting marketing plan & sale plan based on report of current market situation and customer• Supporting staff develop sales channel• Building relationship to potential customer• Planing promotion program every year and support staff reach selling target• Negotiating price, contract terms with the importer every month• Be connecting channel between importer in VN and paper mill in ThailandAccomplishments:• Success offers new product into Southern Vietnam area (Thailand PPC Roll, 300-400tons/month)• Build good relationship with sales channel in Mekong Delta• Success takes first order 50tons of supplier for new product of Thailand factory for HCM market