Experience

Carson Dunlop Weldon and Associates Ltd
• Engineering Services
• 1 - 100 Employee
• Office Manager

  • Dec 2020 - Present


Savvy Inc (dba Airzai & AskforTask)

• Executive Assistant/Head of People Operations

  • Nov 2017 - Mar 2020

  Managed multiple complex calendars, coordinating internal/external meetings for two busy C-Level Executives Responsible for booking extensive international travel and accommodations for CEO/CSO Supported executives with project support, data tracking and administrative duties Bookkeeping, Payroll, AP/AR related duties and maintaining all accounting functions Recruiting, onboarding, training and maintaining all HR files Facilitated multiple RFQ/RFP to retain external agencies (ie) branding, packaging, software development Maintained all aspects of office, received all guests, first point of contact for building management Companywide password management using 1Password software Administrator on all company accounts (ie) Microsoft Office 365, Slack, Zoom, etc. Responsible for office equipment and all other IT related issues Organized company events and lunches as well as monthly birthday celebrations Show less



Nuotaka International

• Canada
• Real Estate

• Executive Assistant/Office Manager and Operations

  • Dec 2013 - Mar 2017

  Booked all travel and hotels - personal and business - for company President and any other business-related travel within the company Accountable for all HR related issues such as hiring/firing, tracking vacation time, etc. Interim administrator of Ceridian Payroll Oversaw all planning for New York Bridal Market ranging from property management to negotiating model contracts Responsible for all company passwords from banking to social media Maintained and upgraded server, office equipment and managed all other Information Technology (IT) related issues for staff of 25 Responsible for bank reporting of monthly margining reports Canadian and US Intellectual Property: Domains, Copyright, Trademarks Production Meetings to determine risk in shipping to meet sales targets Procurement of capital assets to automate production and meet increased demands Property Management of 5 office/production spaces including our Flagship Boutique in Manhattan Coordinating documents for US healthcare provider (ie) Risk Management audit required for annual renewals Approval for payroll including sales and commission bonuses and implementation of 401K Facilitate preparation of tax documentation for year-end of Canadian and US companies Negotiation of outstanding major Account Payable items Show less



Sandra Ainsley Gallery

• Canada
• Artists and Writers
• 1 - 100 Employee

• Executive Assistant/Gallery Administrator

  • Aug 2012 - Nov 2013

  Coordinated all paperwork for importing/exporting international shipments of fine sculpture and mixed-media art Organized exhibition opening events for up to 150 guests, including mass mail outs, liaison with rental company, caterers, security, etc. Maintained website, office equipment and all other IT related issues Managed all financial invoicing and payments for transactions up to $200k in value Greeted all gallery visitors; answered any queries about the art, artists or venue rental Oversaw Microsoft Access database for $2MM+ worth of inventories Show less



Janet Rosenberg + Associates

• Executive Assisant/Office Manager

  • Feb 2008 - Feb 2011

  Responsible for maintenance of server, office equipment and all other IT related issues for staff of 20 Managed schedule, meetings, travel and deadlines, via Microsoft Outlook for a busy Principal Booked all travel, flights, cars and hotels for all Associates Supervised all building related issues, repairs and renovations as well as issues brought to our attention by tenants Responsible for entry of all billable time for 2 main Principals, as well as all other billable items, print jobs, copies, mileage, etc. Facilitated the upkeep and maintenance of 3 company vehicles Liaised with accounting department regarding all company credit card charges and office petty cash Show less



Payroll Loans Ltd.

• National Area Manager

  • Nov 1996 - Feb 2004

  Reporting to the CEO/CFO, managed 12 branches across Canada from November 2002 to February 2004. Communicated daily with all Managers responsible for $20MM in branch business to ensure consistency of policies and procedures in each office. Organized and chaired monthly manager meetings held in various provinces requiring extensive travel. Managed 4 busiest Ontario offices from January 1999 – October 2002, averaging 45% of total company loan volume. Responsible for hiring, firing, training and motivating all new Customer Service Representatives for staff of 15-20. Show less