Experience

Riverbend Church

• United States
• Religious Institutions
• 1 - 100 Employee

• Assistant Facilities Manager

  • Feb 2015 - Present

  Oversee and/or coordinate maintenance/repair work assignments performed by technicians, vendors and contractors performing building maintenance, landscaping, and janitorial work Manage facility staff (payroll, scheduling and workload) Prepare time sheets and forward payroll to HR for approval Provide assistance with yearly performance reviews Purchase and maintain inventory for items needed for Church and MLF (Mobile Loafs & Fishes) Approve all events (Riverbend has over 10,000 events a year) Create and post bi-weekly staff calendar of daily shiftsFacilitate all work orders to facility staff Ensure safety standards which comply with all company, local, City, State and Federal guidelines Maintain all facility staff credit cards and reconcile for AP approval Assists in the preparation of operating and capital budgets Review maintenance activities to ensure work is performed in a satisfactory and timely manner Prioritize workload: constantly evaluating prioritizes and assigning events accordingly, following up to ensure that key events are getting accomplished within the necessary deadlines Help develop budgets, analyze reports, and manage to agree upon financial numbers Help oversee the Church & CDC School’s property for fire safety, monitoring devices and regulatory fire drills Coordinate annual inspections of boilers, elevators, fire extinguishers and kitchen Work with team leaders to identify and maintain a system for MLF, Community First and Sparrow House needs Help coordinate and participate in the creation of micro-house project at Community First Work with people to identify interests for ministry, outreach and missional needs to serve the homeless Submit information to Pastor and other staff regarding budgets and goals Publicize programs through sources such as email blasts, newsletters, bulletins, mailings, social networking Maintain and execute needs for monthly Men’s Breakfast



Dr. Janet Zand

• Personal Assistant

  • May 2013 - Present

  Payroll, HR and Health Insurance processing Managed AP/AR for multiple companies Maintain all commodity trades, tracking and recording commodities Assist in sells of properties in Hawaii (arranging papers, contracts, transferring monies, keeping track of deposits and coordinating with realtors) Coordinate closely with the Nevada location, maintain bank activities along with reconciliations Prepare all worksheets for multiple companies for the use of tax returns needed for CPA Arrange all travel arrangements Prepare all invoices needed for Dr. Zand’s patients Coordinate daily activities between main two houses and vendors Maintain all up keep on properties (septic tanks, pools, docks and main houses) Assist Mr. Michael Marcus with investment projects Medical follow ups and appointments Coordinate all work done by groundskeepers, maids and onsite maintenance Manage all payments and reimbursements needed for son’s college Coordinate in moving vehicles from Texas to California Maintain all filing for personal, employees, automobiles, properties, businesses, trades, investments and Dr. Zand’s corporations Maintain fire codes and updates with all the related matters with fire authority Update all office equipment along with computers, copiers and fax machines as needed Ran all necessary errands as needed



Flieller, Kruger, Skelton & Plyler, LLP

• Executive Assistant

  • May 2011 - May 2013

  Assist the Firm Administrator in all aspects of business Prepare and enter payroll bi-weekly Set up new employees in ADP and ProSystem Create new employee packets and training binders Assist in tax processing (1040, 1065, Texas Franchises, etc.) Maintain CPE tracking (including registering staff, managers and partners for CPE classes) Update docket due dates, add/delete client projects, run due date weekly reports and rollover projects for the following year Create and maintain excel spreadsheet reports for year-end partner retreat Run WIP (Work In Progress) detail reports for preparation and finalizing billing, including writing off debits Catering lunches/dinners for managers, partners and staff accountants during busy season Enter and post all client payments in Practice Management from daily deposits and distribute to partners Update PTO spreadsheet and close out the year end reports in ProSystems Practice Management



Capitol Area Business Solutions

• United States
• Facilities Services
• 1 - 100 Employee

• Assistant Controller

  • 2010 - 2011

  Prepared and execute all invoices to multiple hotels (i.e. Sheraton, Hyatt, Intercontinental, Westin Waterfront and Westin Copley) around the US including downloading Room and Master charges from the POS system to excel and then in QB Download all credit card transactions into QB for reconciling monthly charges Reconcile all bank statements for multiple companies Run credit card transactions for sell of semiconductors Provide hotels monthly rent reports Managed Coat and Bag check events for convention centers Assist in preparation for payroll for over 90 employees Worked in conjunction with Vice President of Penfield’s on setting up new employee manual Managed AP/AR for multiple companies Research conflict resolution and mediation for all hotel credit card disputes Assisted in employee background checks and drug testing Order miscellaneous merchandise for resale at multiple locations Created and executed weekly newsletters for Capitol Area Energy (CAE) for new and existing customers Execute new energy and natural gas contracts for CAE



RFD & Associates, Inc.

• United States
• Information Technology & Services
• 1 - 100 Employee

• Office Manager/Executive Assistant

  • 2005 - 2010

  Managed HR, payroll and benefits (ADP Total Source), AP/AR (QuickBooks 2009) Prepared TxDIR State contract monthly sales reports and payments (GoDirect, DBITS, PAR) Ensured effective execution and delivery of all RFPs Provide staff augmentation services Planned and supported on-site training and conference events Managed vendor relationships in terms of daily operations Supported sales team for preparation of high volume, complex forms and paperwork that enabled state agencies to purchase software (Oracle, CA, BEA and Arrow) Managed invoices and purchase orders, ensuring timely and effective processing and payment in support of large corporate accounts Catering lunches/dinners for clients and staff



Texas Capital Partners

• Investment Management

• Marketing Assistant/HR/Assistant to CPA

  • 2003 - 2005

  Supported Marketing Manager for advertising, direct mail outs, special events and trade shows Manage personnel files, payroll, benefits, new hires, unemployment claims, Workers Compensation, employee exit processing, reference and background checks Managed marketing schedules and advertising for various apartment communities across four states, including a New Mexico ski resort (Sipapu Ski and Summer Resort) Maintained marketing databases, files and PR material ordering and inventory



ComputerUser

• United States
• IT Services and IT Consulting
• 1 - 100 Employee

• Owner/CFO/Assistant Publisher

  • 1996 - 2003

  Managed publication and distribution of four magazines in major metropolitan cities, which included Austin, Dallas, Houston and San Antonio Fully responsible for all new hires, AP/AR and HR Managed up to 15 employees Assisted Publisher with layout of magazine, responsible for press checks at the printing entities (i.e. Austin American Statesman, etc.) Prepared advertising sales and quarterly/yearly reports to partners and advertisers Developed and promoted the interactive contest (Sexiest Geek Alive) in conjunction with SXSW Managed the development and logistics of promotion events



Cook Joyce

• United States
• Environmental Services

• Executive Assistant /Assistant Comptroller

  • 1993 - 1996

  Assisted owner and Comptroller in IRS audit Process payroll for 75 employees (ADP) Maintained all expenses along with credit card allocation and mileage logs AP/AR, worked in conjunction with engineers and owners to allocate monthly billing Managed client invoicing Assisted owner and Comptroller in IRS audit Process payroll for 75 employees (ADP) Maintained all expenses along with credit card allocation and mileage logs AP/AR, worked in conjunction with engineers and owners to allocate monthly billing Managed client invoicing